“Seamless Flow”

1. “Seamless Flow” David Thomas Director of Collections and Technology The National Archives

2. A new vision for The National ArchivesSeamless Flow 28th November 2006

3. Seamless Flow Programme • Digital Records Life Cycle Management (Seamless Flow) • Creation • Selection • Transfer • Archiving • Preservation • Presentation • Why we all need to change • How The National Archives will respond • Our Vision and the Seamless Flow Programme

4. The world and TNA today

5. Grappling with major change challenges – and need to reinforce roles • ‘Paradigm shift’ in most elements of work – from record capture to preservation • Focusing on ‘information management’ as they attempt to dovetail initiatives and guidance from FOI to data protection and re-use • Merging management of ‘records’ and ‘information’… clarity disappearing • Requiring very different skills base – in addition to traditional skills • Struggling to raise their profile within their organisations/ industries to ensure importance recognised Technology Users & researchers Other information players Government Wider information management community

6. The Vision andSeamless Flow

7. The Challenges We’ve moved from a predictable world of paper to a volatile world of information of all kinds. Government and the wider information sector need better information management to strengthen accountability and get the most from their assets. The Vision 1.Lead and transform information management • Seamless Flow • Leading the development of e-appraisal techniques and automated systems for capture and storage of digital records

8. The Challenges In addition to preserving the nation’s existing paper records, we need to rise to the new challenge of ensuring the survival of digital information for future generations. The Vision 2. Guarantee the survival of today’s information for tomorrow • Seamless Flow • Building secure storage and preservation systems

9. The Challenges Increasingly people expect to find, use and learn from information online. They expect it to be personalised and connected to their wider life. They expect it now. The Vision3. Bring history to life for everyone • Seamless Flow • Developing modern systems to search and present our history online

10. How this fits with our values • The Vision • Lead and transform information management • Guarantee the survival of today’s information for tomorrow • Bring history to life for everyone • The Values • Putting customers first • Responsible guardians • Setting open information free • Trusted to deliver • Working together

11. Welcome to theSeamless Flow WorldAll you wanted to know about S… but were afraid to ask!

12. The Life and Times of a Born Digital Record Creation Selection Transfer/Catalogue Presentation Archiving Preservation

13. Civil Servant at Work What types of electronic record can we create?

14. Selected for Archiving How do we appraise and select records for archiving?

15. Transfer to TNA How can we transfer records to TNA for archiving?

16. Load into Digital Store What issues do we need to consider when holding records?

17. Preserve Record Music Timeline Why do we need to take action to preserve electronic records?

18. Make a Presentation Copy How can we make records available for the public to see?

19. Customer Access What forms could customer access take?