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2010 Annual Meeting. Bellegrove/Allen Residential Association, Inc. March 2, 2010. Current Board Members. HOA Board Members William Vandehey – President Leonard McNulty– Vice-President Ron Smith – Treasurer Marvin Breeze – Secretary Janet Weatherbee . 2010 Agenda. Welcome

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2010 annual meeting

2010 Annual Meeting

Bellegrove/Allen Residential Association, Inc.

March 2, 2010

current board members
Current Board Members
  • HOA Board Members
    • William Vandehey – President
    • Leonard McNulty– Vice-President
    • Ron Smith – Treasurer
    • Marvin Breeze – Secretary
    • Janet Weatherbee
2010 agenda
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjourn
2009 agenda
2009 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
2009 agenda5
2009 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
2009 agenda6
2009 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
voting procedures
Voting Procedures
  • Article III, Section 3.02 Classes of Membership
    • “…Members shall be entitled to one (1) vote for each Lot in which they hold the interest required for membership.”
    • “When more than one person holds such interest or interests in any Lot…no event shall more than one (1) vote be cast with respect to any such Lot.”
  • Article III, Section 3.01 Membership
    • “The Board of Directors may temporarily suspend the voting rights of any Member who is not in good standing until such unpaid amounts are paid in full.”
2009 agenda8
2009 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
bellegrove allen residential hoa treasurer s report 2010
Bellegrove/Allen Residential HOA Treasurer’s Report 2010
  • 2009 End of Year Reports
    • Balance Sheet
    • Actual vs. Budget
  • 2009 Expense recap
  • 2010 Budget
2010 budget
2010 Budget
  • Questions?
2010 agenda19
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
late fees and property liens
Late Fees and Property Liens
  • Article V, Section 5.01 Creation of the Lien and Personal Obligation of Assessments
    • “…no Owner may exempt himself from liability for such Assessments or waive or otherwise escape liability for the Assessments by non-use of the Common Properties or abandonment of his Lot.”
late fees and property liens21
Late Fees and Property Liens
  • Article V, Section 5.09 Non-Payment of Assessment
    • “(a) Delinquency …18% per annum…late charge in the amount of $20.00…The amounts of late charges and services charges may be adjusted, from time to time, by the Board..”
    • “(b) Lien …The Board shall have the power to subordinate the lien securing the payment of any Assessment rendered by the Association to any other lien. …the personal obligation of the Owner incurred at the time of such Assessment to pay such Assessment shall remain the personal obligation of such Owner…”
  • Current late fee charge is a one time $25 fee
2010 agenda22
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
slide23

Bellegrove Landscape Proposal

Brick wall Landscape Improvement: Angel Parkway

Sections/panels:

9 north of Dominion (1- 60’ section, 1- 50’ section, 7- 70’ sections)

13 south of Dominion (2- 60’ sections, 11- 70’ sections)

Total of 22 w/ 30” planting depth (between sidewalk and brick wall foundation)

Wing sections at each entrance (3- 30’, 28” planting depth)

$1200.00 per 70’ section (35 plants, 3 gal, planted)

$600.00 per 30’ section (15 plants, 3 gal, planted)

$900.00 per section (3 15-20 gal trees, planted)

$250.00 per section (22 square yards of grass, planted)

$800.00 per entrance bed (removal, plants, planted)

$6000.00 new drip tube irrigation along Angel Pkwy planting (efficient watering)

slide24

Example One:

$13,200.00 (11 sections w/3 gal plants, planted)

$9900.00 (11 sections w/15-20 gal trees, planted)

$2750.00 (11 sections w/grass, planted)

$1800.00 (3 wing sections w/3 gal plants, planted)

$3200.00 (4 entrance beds)

$6000.00 (new drip tube irrigation Angel Pkwy)

$36,850.00 Total

slide25

Example Two:

$19,800.00 (22 sections w/3 trees, 15-20 gal & planted)

$2300.00 (484 square yards grass & panted)

$6000.00 (new drip tube irrigation)

$1800.00 (3 wing sections w/3gal plants, planted)

$3200.00 (4 entrance beds)

$33,100.00 Total

slide26

Additional Items for consideration:

Drip Irrigation along Goodman

Replace lost plants

Install 2 rail fence

Retention Pond:

Clean out

New grass planted

Addition to the existing sprinkler system

Creek:

Installation of river rock bed

slide27

Allen Arbor Day

Arbor Day will be observed at Story Park on Saturday, March 6, 2010.  This is a totally free event!  Even the trees for planting are free!  For more information on Arbor Day or to reserve a tree to plant that day, contact City Forester Denise Moore at 214.509.4833.

2010 agenda28
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
2010 agenda29
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
2010 agenda30
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
architectural control committee
Architectural Control Committee
  • Modification request
    • Submitted 1
    • Approved 1
  • ACC Reports
    • 2009 Violation Letters
      • 1st Notice 1
      • 2nd Notice 1
    • 2008 Violation Letters
      • 1st Notice 17
      • 2nd Notice 3
2010 agenda33
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
committee recognition
Committee Recognition
  • Architectural Control Committee
  • Landscaping Committee
  • Volunteers needed for:
    • Social Committee
    • Architectural Control Committee
    • Landscaping Committee
    • Communications Committee
2010 agenda35
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2008 Financial Report
      • 2009 Budget Report
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Wynn Hall
    • HOA Dues and Delinquencies Report – Wynn Hall
    • ACC Committee Report – William Vandehey
    • Committee Recognition – Leonard McNulty
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
2010 agenda36
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
2010 agenda37
2010 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjorn
2009 agenda38
2009 Agenda
  • Welcome
  • Certification of Quorum
  • Explanation of Voting Procedures
  • Reports
    • Treasurer’s Reports – Ron Smith
      • 2009 Financial Report
      • 2010 Budget Report
    • HOA Dues and Delinquencies Report – Ron Smith
    • Landscaping Reports – Janet Weatherbee
      • Creek / Drainage Area and Detention Pond Updates
      • Irrigation Updates
      • General Landscaping Updates
    • Country Brook Extension Update – Janet Weatherbee
    • Main Entry Reports – Janet Weatherbee
    • ACC Committee Report – Marvin Breeze
    • Committee Recognition – William Vandehey
  • Old / New Business
  • Nomination Committee Report
  • Election of Directors
  • Adjourn