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Automated legal deposit library in Norway

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Automated legal deposit library in Norway

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    1. Automated legal deposit library in Norway Kari Mathisen

    2. 10.06.2004/KM ELAG 2004 2 The National Library of Norway One organization – two sites In Oslo 150 employees In Rana 200 employees Re-organised in 2004 National Librarian Ass. National Librarian 7 directors 5 divisions

    3. 10.06.2004/KM ELAG 2004 3 The Repository Library Established in 1989 to increase the efficiency of resources in the Norwegian library system by offering: Low demanded documents transferred from the entire Norwegian library community Legal deposited documents Central in the Norwegian interlending system One of the best perfomances in the ILL service in Nordic academic libraries in 2000

    4. 10.06.2004/KM ELAG 2004 4 Types of documents and services 500 000 monographs for lending 19 000 periodical titles for copying 22 000 microfilmed Norwegian newspapers for lending Surplus document service

    5. 10.06.2004/KM ELAG 2004 5 From stacks to ASRS 1990-2001: Greater influx of document than expected High level cataloguing in Bibsys Large backlog in cataloguing and processing 1995: A new store with mobile shelves (already too small) 1996-2000: Long term planning to increase storage capacity 2000: ASRS was chosen 2001-2003: The Transitio project

    6. 10.06.2004/KM ELAG 2004 6 Why choose an ASRS? Spacesaving storing and effective retrieval One quarter of base area needed compared to traditional shelf storing Optimized collection development Easy, and low cost expansion

    7. 10.06.2004/KM ELAG 2004 7 Changes and challenges 2001-2003 1 mill. books, periodicals and microfilms moved several times 3500 shelf metres of periodicals re-catalogued 41 500 storage boxes, 1 mill. folders and 1 mill. items loaded into the storage 15 500 mobile shelves dismantled Communication between Swisslog and Bibsys

    8. 10.06.2004/KM ELAG 2004 8 The Automated Storage I A = 890 m², l = 60 m, h = 14 m, w = 14 m Exterior covered with wooden planking to match the surroundings (mountain) Steel pillars Floor is concrete Walls and floors are painted An enclosed bridge connects the storage to the retrieval centre

    9. 10.06.2004/KM ELAG 2004 9 The Automated Storage II 3 gangways, one for each of the Stratus robot fork lifts 43140 locations Two frequent zones 140 m of Powered rollers Max. 200 boxes in/out per hour Bar code readers all along the powered rollers

    10. 10.06.2004/KM ELAG 2004 10 The Storage Boxes Base: 595x414 mm 3 different heights 4 different box types Max. weight: 36 kg No lids Bar code as an identifier Contain folders with documents Made of 0,7 mm steel

    11. 10.06.2004/KM ELAG 2004 11 The Folders 1 book in each folder 1 or more periodicals in each folder 4 microfilms in 1 folder Bar code at the top Two last numbers in the code are coloured and written in large types

    12. 10.06.2004/KM ELAG 2004 12 Media All documents referred as media in the WMS Bar codes are unique identifiers The lending material has no permanent folders or boxes The copying material has permanent boxes and folders, but no permant location in the storage

    13. 10.06.2004/KM ELAG 2004 13 Warehouse Management System Runs the ASRS Communication with Bibsys Operators and super users Bar codes connect the units together – box, folder and document Dynamic system

    14. 10.06.2004/KM ELAG 2004 14 The retrieval centre 3 workstations 3 operators PC, hand scanner and keyboard Loading in and out of the storage Collection development

    15. 10.06.2004/KM ELAG 2004 15 Handling the orders I

    16. 10.06.2004/KM ELAG 2004 16 Handling the ordrers II

    17. 10.06.2004/KM ELAG 2004 17 Famous visitors in the ASRS

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