2012 Officer Training School (OTS) 18 th March 2012 – Pustaka Miri

1. Presented by JCI Mem. Sally Liew (JCI Trainer ) 2012 Officer Training School (OTS)18th March 2012 – Pustaka Miri Local Officer Roles & Responsibility

2. The Chapter Structure • Board of Directors • Executive Committee • President • Immediate Past President (IPP) • Executive Vice President (s) • Vice President (s) • Secretary (Secretary General) • Treasurer • General Legal Counsel (GLC) • Commission Directors (CDs)

3. Duties of Immediate Past President • Arrange the Joint Board Meeting • Organize the official handover • sit next to the President at BOD meeting • Undertake the assignment given • Chair the LOM Award committee meeting

4. Duties of a President A leader and chief spokesman of JCI Local Chapter Liaison Officer between JCI Local Chapter , Area Sarawak, JCI Malaysia, Public Relation Officer of Local Chapter Control and Supervise LOM programs

5. Duties of a President • Motivate your BOD & Members • Assist your BOD in their duties • Chair meetings • Establish good working relationship • Review LOM programs

6. Duties of a President • Fully involved in the daily activities • Keep a record of your term of office • Prepare a forward plan for your successor • Prepare a final report

7. Duties of Executive Vice President • Assist and support President • Administer the chapter • Supervise Vice Presidents • Prepare to run for President

8. Duties of Vice President • Help your BOD to plan their own program • Serve as link between the BOD & President • Select & training project chairman • Prepare to deputize for the President

9. Duties of Vice President • Report regularly your assigned area to President • Accept full responsibility • Understudy the role of President • Learn to conduct meeting

10. Duties of Vice President • Supervise the financial status of the LOM • Discuss the role Exco of the BOD • Keep record of your assigned area • Prepare an annual report • Supervise and coordinate work of Commission Director

11. Duties of Secretary • Serve the President • Understand LOM Constitution • Understand Meeting Procedure • Do all secretarial jobs • Keep minutes

12. Duties of Secretary • Prepare agendas for meetings • Keep a close watch of LOM activities • Follow up actions on decisions • Arrange election & balloting • Liaison Officer between BOD

13. Duties of Secretary • Arrive early for meeting & function • Keep records of the LOM activities • Attend to correspondence promptly • Attend as many different meeting

14. Duties of Treasurer • Keep financial records & collects dues • Have your budget information available • Ensure previous Account has been audited • Make sure all project chairman submit their budgets • Select a finance committee to assist you

15. Duties of Treasurer • Maintain a strict control over the budget & cash flow • Prepare monthly statement • Prepare an incoming budget for the AGM • Always budget for a surplus

16. Duties of General Legal Counsel • Service as Parliamentarian • Revision of the Nom Constitution • Orderly the Meeting • Understanding the requirements of the NOM Constitution • Arrange for all types of elections and facilities for balloting

17. Duties of Commission Director • Obtain your portfolio appointment • Meet your assigned VP • Keep record of your assigned area • Learn your duties & understand your responsibilities • Link between BOD & members • Set a good example • Understand the chain of command