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Pocket Book for Effective Meetings. Introduction. Strategies for organizing and conducting effective meetings Informational meetings Collaborative decision making meetings Committee on Special Education (CSE) Enhance productivity Unify a group

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Presentation Transcript
introduction
Introduction
  • Strategies for organizing and conducting effective meetings
    • Informational meetings
    • Collaborative decision making meetings
    • Committee on Special Education (CSE)
  • Enhance productivity
  • Unify a group
  • Help bring team members towards common goals or a vision
  • Outline objectives and/or common practices
  • Rituals and norms to guide facilitation of the various types of meetings school leaders conduct.
pareto voting
Pareto Voting
  • Strategy used for prioritizing criteria, ideas, or issues
  • Based on Pareto’s Law, a principle used for business activity, is based on the idea of the trivial many and the critical few: the 80:20 rule.
  • Directions:
    • 1. Present the list of items generated from a brainstorming session, making sure that all items are clearly stated and understood.
    • 2. Determine the number of votes each group member will be allowed to cast by multiplying the number of people in the group by 0.20, rounding up if needed.
    • 3. Conduct a brief review of what criteria should be considered in determining the best options from those presented.
    • 4. Have participants then vote on the items presented.
    • 5. The items that receive the most votes are the ones which will most likely have the greatest impact based on the choices presented.
fist to five
Fist-To-Five
  • When a group comes to consensus on a matter, it means that everyone in the group can support the decision
  • Values from 0-5 to express their level of agreement with a proposed solution or understanding of a problem
  • Directions:
    • Closed Fist - A no vote - a way to block consensus.
    • 1 fingers- “I still need to discuss certain issues and suggest changes that should be made.”
    • 2 fingers- “I am more comfortable with the proposal but would like to discuss some minor issues.”
    • 3 fingers-  “I’m not in total agreement but feel comfort- able to let this decision or a proposal pass without further discussion.”
    • 4 fingers- “I think it’s a good idea/decision and will work for it.”
    • 5 fingers- “It’s a great idea and I will be one of the leaders in implementing it.”
mistakes made at cse meeting
Mistakes made at CSE Meeting
  • General Ed. Teacher isn’t there, but wasn’t signed off as being excused
  • Teacher’s evaluation of student is not current
  • Opinion-based suggestions are given instead of fact-based suggestions
  • CSE facilitator passes over a section
  • Not enough copies of IEP for each person at the meeting
  • Special Education Teacher arrives late
closing
Closing
  • This manual provides facilitation steps for :
    • Preparation of various meetings
    • Roles and expectations during and at the closing of meetings
    • Feedback and dissemination of information following meetings.