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Workshop Lineup PowerPoint Presentation
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Workshop Lineup

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Workshop Lineup

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  1. Workshop Lineup • 0930 - 0950 the regatta organizing team - Yours truly • 0950 - 1010 budgeting - Christine • 1010 - 1030 recruiting sponsors & awards - Sylvie • 1030 - 1100 coffee & conversation • 1100 - 1120 off water support team - Tom • 1120 - 1140 working with your RO & RC - David • 1140 - 1200 Marketing Panel - All Presenters • 1200 Stay for lunch and trade ideas & questions.

  2. The Team • Regatta Chair • Race officer • Protest Judge • Publicity - Notice of race, Local press, Club liaison, SI's, registration kits, notice board • Awards - awards for winners, sponsorship and any other prizes or freebees • Regalia • Meet and greet - people to meet out of town boats, assign trailer and car parking; Liaise with harbormaster for moorings • Accommodations - billeting, camping, hotels • Food services - Breakfasts, dinners, on the water lunches • Entertainment - regatta party, presentations, guest entertainment • Budget - control

  3. Ontario Summer Gameskey responsibility areas • A) Launch/Logistics • B) Public relations / Spectator Relations • C) Officials / Safety • D) Check-in / Results • Registration by GOC & OS • E) Records / Admin / Financials • F) Venue Manager • G) GOC & OS liaison

  4. Key similarities • MORE than one person job • If just a regatta chair…..

  5. Key similarities • MORE than one person job • If it’s just a regatta chair….. • BURNOUT

  6. Key similarities • MORE than one person job • Defined responsibilities • Be sure ALL bases are covered

  7. Regatta Chair Role • 1) Recruit other key players

  8. Regatta Chair Role • 1) Recruit other key players • 2) Organize meetings • Well in advance & regularly • Ensure agenda / minutes kept

  9. Regatta Chair Role • 1) Recruit other key players • 2) Organize meetings • Well in advance & regularly • Ensure agenda / minutes kept • Build consensus • 3) Make room for key people to do their jobs • Only make decisions over reaching in nature or necessary trouble shooting

  10. Recruiting Key Players • ASK…. • Face to Face • Follow up on suggestions • Move out of your circle of sailors!

  11. Recruiting Key Players • ASK…. • Directly • Follow up on suggestions • Move out of your circle of sailors! • TWIST ARMS • Sometimes reluctance is just modesty or “first time fears”

  12. Recruiting Key Players • ASK…. • Directly • Follow up on suggestions • Move out of your circle of sailors • TWIST ARMS • Sometimes reluctance is just modesty • Ensure there is a “reward” • FUN • Fuel….. &&&&&

  13. Sources of Ideas & Inspiration • Websites • OS - http://ontariosailing.ca/Racing/Regatta_Organization/Regatta_Organization.php • CYA - http://www.sailing.ca/racing/regatta_organization/ • Other Events http://nsc.ca/osg/welcome.htm • http://www.sharkworlds2009.com/

  14. Sources of Ideas & Inspiration • Websites • History of your own event • Electronic or Paper Trail

  15. Sources of Ideas & Inspiration • Websites • History of your own event • Electronic or Paper Trail Look around you!