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IUID Clause and Implementation from a Contractor Company Perspective

This article discusses the implementation of the Department of Defense (DoD) IUID clause (DFARS 252.211-7007) from a contractor company perspective. It provides information on the DoD IUID Registry statistics, changes in the implementation, and resources available for contractors.

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IUID Clause and Implementation from a Contractor Company Perspective

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  1. IUID Clause and Implementation from a Contractor Company Perspective April 2, 2014 Dan Tully

  2. Agenda DoD IUID Registry – Stats Implementation – DFARS252.211-7007(AUG12) Previous Changes – Timeline Resources Available Future Changes – Timeline Questions

  3. IUID REGISTRY STATS

  4. IUID REGISTRY STATS(as of 7 March 2014) 15,971,605 Acquisition Items 678,697 UIIs loaded as GFP 7,603,688 Legacy (non GFP) 24,254,009 Items registered 5,040 Contractors have delivered new UIIs 916,129 Items are in GFP status 2,013,007 Virtual UIIs Growth rate of over 47,000 new UIIs/week

  5. GFP REPORTED TO THE REGISTRY • Non-UII GFP First Quarter FY13: 64 • Non-UII GFP First Quarter FY14: 9,468,131 Full applicability of 252.211-7007 began Jan 1, 2014

  6. DFARS 252.211-7007 (AUG 12) IMPLEMENTATION

  7. SUMMARY OF CHANGE

  8. SERIALLY MANAGEDCOMMON CONTRACTOR QUESTIONS www.dodprocurementtoolbox.com, GFP Reporting FAQs [G1] DFARS clause 252.211-7007, defines Serially Managed Item as “an item designated by DoD to be uniquely tracked, controlled, or managed in maintenance, repair, and/or supply systems by means of its serial number.”

  9. “INHERENTLY” SERIALLY MANAGEDCOMMON CONTRACTOR QUESTIONS www.dodprocurementtoolbox.com, GFP Reporting FAQs [G1] … The term serially managed is closely tied to whether the property is tracked as an individual item. Special Tooling, Special Test Equipment and Equipment are generally tracked individually. Accordingly, DoD policy considers such items as inherently serially managed even though they may not be specifically identified as such in a contract….

  10. “INHERENTLY” SERIALLY MANAGEDCOMMON CONTRACTOR QUESTIONS www.dodprocurementtoolbox.com, GFP Reporting FAQs [G1] … This is consistent with DoD Instruction 5000.64, which states that accountable property records must be established for “all Government property purchased, or otherwise obtained, having a unit acquisition cost of $5,000 or more; and property of any value that is controlled or managed at the item level (reference: DoD Instruction 5000.64, paragraph 2 of Enclosure 3). In other words, DoD has already designated, by virtue of its stated corporate policy those items of GFP that are serially managed. Only Special Tooling, Special Test Equipment, and Equipment items can be considered “inherently” serial managed.

  11. IMPLEMENTING DFARS 252.211-7007COMMON CONTRACTOR QUESTIONS Serially Managed - Reporting Events Involves*: Receipt of Property Shipment from the contractor (excluding their subcontractor) Consumed or expended Disposed Transferred to another contract * As well as other reporting requirements such as loss and excess reporting are still required.

  12. IMPLEMENTING DFARS 252.211-7007COMMON CONTRACTOR QUESTIONS Non-Serially Managed - Reporting Events Involves*: Receipt of Property * As well as other reporting requirements such as loss and excess reporting are still required.

  13. WAWF 5.5.1Property Transfer Receipt How to acknowledge receipt of property in WAWF: • Login to WAWF • Click Property Transfer (on main menu) • Click on Receipt Folder • Search By Cage Code • Click on a Pending Transfer • Acknowledge Receipt

  14. WAWF 5.5.1Property Transfer Receipt Acknowledge Receipt >>>

  15. IMPLEMENTING DFARS 252.211-7007COMMON CONTRACTOR QUESTIONS www.dodprocurementtoolbox.com, GFP Reporting FAQs [G2] In accordance with DFARS 252.211-7007 paragraph (g) (3), the contractor will update the IUID Registry as transactions occur. Therefore, items already in contractor custody on 1 January 2014 that did not meet reporting requirements before that date do not need to be retroactively reported to the IUID Registry.

  16. IMPLEMENTING DFARS 252.211-7007COMMON CONTRACTOR QUESTIONS www.dodprocurementtoolbox.com, GFP Reporting FAQs [G3] Per DFARS 252.211-7007, the prime contractor shall report GFE in their possession to the DoD IUID Registry. Under DFARS 252.211-7007, the prime contractor has no responsibility to mark GFE in their possession. The Program Manager may include the DFARS clause 252.245-7001 in the contract to require the contractor to mark GFE items while in contractor custody.

  17. DFARS 252.211-7007 (AUG 12)COMMON CONTRACTOR CONCERNS No Surprise While implementing… Changes had to be made to the: current business process and procedures current property management systems and/or additional resources needed to be acquired. current enterprise culture. Funding concerns had to be addressed.

  18. CHANGES - TIMELINE

  19. Changes – Timeline DOCUMENT / SYSTEM REVISION DATE DoDI 4161.02 (APR 2012) DFARS 252.245-7001 (APR 2012) DFARS 252.211-7007 (AUG 2012) flat file changes 4.0 phased out (OCT 2013) registry changes v5.2 - released (DEC 2013) DFARS 211.2 (DEC 2013) DFARS PGI 245.1 (DEC 2013) DFARS 252.211-7003 (DEC 2013) DoD Manual 4140.01 (JAN 2014) and more to come... … RECENT UPDATES REQUIRE THE NEED FOR YOU TO REMAIN INFORMED...

  20. How do I remain informed? RESOURCES AVAILABLE

  21. Resources Available www.dodprocurementtoolbox.com Policy, Tools, Frequently Asked Questions, etc. NPMA [UID SIG] – http://npma-sig.ning.com/group/uid-sig Discussions and events Websites: Regulations.gov, DoD issuances, etc. IUID HELP DESK IUID.helpdesk@dla.mil or 269.961.4745 WebFLIS UID indicator Social Media @DoDIssuances THERE ARE MANY RESOURCES TO CHOOSE FROM….

  22. Resources Available (cont.)NPMA IUID SIG • collaboration • discussion • resources • networking • ask questions • get answers • stay informed • share your experiences • mobile friendly • and it is FREE! Here are a few of the reasons to join our SIG: http://npma-sig.ning.com/group/uid-sig

  23. What’s Coming? ONGOING & FUTURE CHANGES

  24. Ongoing & Future Changes Contract Scorecard ONGOING WebFLIS – Controlled Access JUN 2014 DoD Electronic Business Portal [WAWF/UID] AUG 2014 FTP Guide Appendix N Property Transfer AUG 2014 Flat File Specification Version 6 (v5.1.1) AUG 2014 Checking registry items – Data Integrity TBD Cont. metrics & scorecard capabilities. TBD Talks of introducing an electronic DD1149 TBD

  25. Contract Scorecard GFP FAR Clause when Cost Reimbursable GFP DFARS Required Clauses Avg 78% Avg 28%

  26. WebFLIS – Controlled Access

  27. DoD Electronic Business Portal Plan* (WAWF/UID) (AUG 2014) Single Sign-on Access via the DOD ELECTRONIC BUSINESS PORTAL (WAWF) EDA CORT IUID REGISTRY MYINVOICE *This diagram is not the official integration plan –for illustration purposes only.

  28. 2.6 ECP0761 - IUID Registry Incorporation into WAWF Portal 2.6.1Condition - The purpose of this change is to integrate the IUID Registry application into the WAWF Portal Architecture. The ability to add new acquisition deliveries directly to the IUID Registry has been removed. New acquisition deliveries of end items will be submitted via the WAWF Receiving Report. WAWF has added the capability to capture "Mark" information and all associated fields based upon the current IUID Registry data entries, validations and edits for new items. The following documents will have the capability to capture “Mark” information for the new UID (Parent UII and Embedded UII) items. • Receiving Report • COMBO • Receiving Report with Purchase • Card as method of payment • Energy Receiving Report • Energy COMBO

  29. Questions

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