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Collaboration on Proposal Teams

Collaboration on Proposal Teams. TCO 341, Dr. Grady With additions by Dr. Codone Sources: Ch 4, Markel; Bellamy & McNeill; Barnum & Carliner. What we will discuss:. Why collaboration is important 3 Stages of collaborative projects How to build an effective team Personality & teaming.

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Collaboration on Proposal Teams

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  1. Collaboration on Proposal Teams TCO 341, Dr. Grady With additions by Dr. CodoneSources: Ch 4, Markel; Bellamy & McNeill; Barnum & Carliner Dr. Susan CodoneMercer University

  2. What we will discuss: • Why collaboration is important • 3 Stages of collaborative projects • How to build an effective team • Personality & teaming Dr. Susan CodoneMercer University

  3. Advantages of Collaboration • Draws on a greater knowledge base • Draws on a greater skills base • Improves communication among students • Helps acclimate you to the writing process Dr. Susan CodoneMercer University

  4. Disadvantages of Collaboration • Takes more time • Can lead to groupthink • Can yield a disjointed document • Can lead to inequitable workloads • Can reduce collaborators’ motivation • Can lead to interpersonal conflict Dr. Susan CodoneMercer University

  5. What is: • Groupthink? • A disjointed document? • Scope Creep? • How can group work discourage progress? Dr. Susan CodoneMercer University

  6. Groupthink Dr. Susan CodoneMercer University

  7. 1. Initiation: Getting Off to a Good Start • Relationship Level • get to know members as individuals • share backgrounds, histories, assumptions • find different competencies • Task Level • agree on team goal and approach • set meeting times, operating agreements • brainstorm, gather background information Dr. Susan CodoneMercer University

  8. Relationships • Shared History: • What does it mean? • How can it help or hurt proposal writing? • How can it hurt or help group writing? Dr. Susan CodoneMercer University

  9. 2. Execution: Getting the Job Done • Relationship Level • conflict areas: control, equal workloads, personality differences, ways to proceed, ideas/goals/values, managing conflicts • Task Level • difficulty: getting down to actual tasks and decisions • see “Collaborator’s Checklist” (p 68 Markel) Dr. Susan CodoneMercer University

  10. Execution • How does one handle conflict? • How do extroverts and introverts handle conflict? • How do you manage conflict in a group? • What or who causes conflict? • Is a small amount of conflict good or bad? Dr. Susan CodoneMercer University

  11. 3. Presentation: Pulling It All Together • Relationship Level • united team effort • Task Level • closure on the document • closure on the presentation • practice, peer reviews Dr. Susan CodoneMercer University

  12. Deciding on the Model for Collaboration • Based on job specialty/interests • Based on the stages of the writing process • Based on the section of the document • Use info from personality styles to help choose model Dr. Susan CodoneMercer University

  13. Establishing Team Roles • Identify and assign responsibilities • Suggestions: • project lead • technical lead • documentation lead • Design your own • job roles, writing • down responsibilities Dr. Susan CodoneMercer University

  14. Holding Productive Meetings (Bellamy & Macneill) • Allow for initial social interaction (timed) • Set and follow an agenda (see p. 60 Markel) • Agree on a facilitator (can rotate) • Appoint someone to take minutes or notes to email the whole group (can rotate) • Draft agenda for next meeting • Evaluate this meeting Dr. Susan CodoneMercer University

  15. Interesting Meetings Dr. Susan CodoneMercer University

  16. Building a Strong Team • Expect these stages during a long, difficult process: • Forming • Storming • Norming • Performing • Adjourning Dr. Susan CodoneMercer University

  17. Adapting to Personality Types • Myers-Briggs Type Indicator (MBTI) often used in business settings • 16 types based on C. Jung’s research • Four categories: • Extrovert or Introvert (E or I) • Sensing or Intuitive (S or N) • Thinking or Feeling (T or F) • Judging or Perceiving (J or P) Dr. Susan CodoneMercer University

  18. Summary • The Collaborative Project on Proposals has 3 goals: • Learn proposals • Learn teamwork • Learn to meet effectively • Pay attention to team processes • as well as to the proposal tasks • and document design Dr. Susan CodoneMercer University

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