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SPS LS2 Planning meeting ( No.21) 04 /09/19

SPS LS2 Planning meeting ( No.21) 04 /09/19. D.MCFARLANE EN-ACE-OSS. Presentations this week. Safety presentation – Ramon/Simon/Ana-Paula Open Days SPS3 - Gino Beam-line activities - Antonio Planning execution BA1 to BA6 A.O.B. Electrical Procedures.

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SPS LS2 Planning meeting ( No.21) 04 /09/19

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  1. SPS LS2Planning meeting (No.21)04/09/19 D.MCFARLANE EN-ACE-OSS

  2. Presentations this week • Safety presentation – Ramon/Simon/Ana-Paula • Open Days SPS3 - Gino • Beam-line activities - Antonio • Planning execution BA1 to BA6 • A.O.B J.MEIGNAN

  3. ElectricalProcedures • Mise hors tension partielle du SPS lors des YETS, EYETS et LS https://edms.cern.ch/document/2058234/1.0 Released • Demande de « SEPARATION DU RESEAU » par le Facility coordinateur https://edms.cern.ch/document/2049809/1Released • De-cabling – SPS5 lock-out procedure for De-Cabling during LS2https://edms.cern.ch/document/1983418/1.0Released • De-cabling – SPS3 lock-out procedure for De-Cabling during LS2https://edms.cern.ch/document/1991126/1.0Released • De-cabling – Identification, labelling and disconnection procedure for obsolete cables SPS1 and SPS3  during LS2 https://edms.cern.ch/document/2052872/1.0Released It is the responsibility of the Equipment owner to consign any equipment that they will be working on. Do not assume something is consigned. Check first. J.MEIGNAN

  4. Lift & Monte-charge maintenance July/Aug/Sept J.MEIGNAN

  5. Notes du Coupure ELECTRICITE – SPS – Bâtiment 870 (BA3) – Réseaux Ondulé (400 V) et Services Généraux (400 V) – Coupure tableau EBD4/A3 afin de déconnecter les câbles d’arrivée du transformateur en toute sécurité » prévue le mercredi 4 septembre 2019 de 11h00 à 13h00 https://impact.cern.ch/impact/secure/pdfTemplate/ndc/EN-EL-NdC-140110 ELECTRICITE – SPS – Bâtiment 873 (BA6) – Réseau Services Généraux (400 V) –  Transfert du tableau EBD2/A6 sur EMT204/A6 » prévue le mercredi 4 septembre 2019 de 7h30 à 8h00 https://impact.cern.ch/impact/secure/pdfTemplate/ndc/EN-EL-NdC-140116 J.MEIGNAN

  6. Safety aspects for activities Emmanuel PAULAT - EN/ACE

  7. Acces condamnés aux locaux R-004/6 des BA Suite à l’analyse de l’accident électrique du 26.07.19 dans le local 869/R-006 du BA2, des inspections électriques et le traitement des non-conformités doit être réalisé dans tous les locaux analogues des autres BA. En attendant, vous êtes priée en tant que TSO de condamner l’accès à ces locaux en laissant votre numéro de contact. BA1 – B868/R-004 BA3 – B870/R-004 BA4 – B871/R-004 BA5- B872/R-004 BA6 –B873/R-006 Merci de nous informer lorsque vous l’aurez fait. Ramon Folch J.MEIGNAN

  8. Inspection report from Olivier Tison J’ai inspecté les locaux suivant cet après-midi: 870/R-004, BA3 876/R-005, BA7 872/R-004, BA5 Je n’ai pas trouvé d’installations présentants les mêmes risques qu’au BA2 à l’exception du BA3 mais les installations sont consignées. (opération réalisée le 30 juillet par EN/EL suite à l’accident du BA2) Je n’ai pas identifié non plus de risques de contact direct sur les autres installations accessibles dans ces locaux. (pour information, je ne suis pas descendu, pour ma sécurité, sous le local du BA7) Il est à noter que dans ces BA, des travaux sont en cours. De nombreux câbles sont en attente avant raccordement. Les câbles accessibles, sur lesquels j’ai pu réaliser des mesures sont tous hors tension. Cette après-midi, inspection des locaux suivants: 868/R-004, BA1 871/R-004, BA4 873/R-006, BA6 Je n’ai pas trouvé d’installation présentant les mêmes risques qu’au BA2. Je n’ai pas identifié non plus de risques de contact direct sur les autres installations accessibles dans ces locaux. Même remarque que pour les BA précédents concernant les travaux et les câbles en attente de raccordement. J.MEIGNAN

  9. LS2 – Open days • 14/09 and 15/09 • No visits on SPS sites (but passage through BA3 to access BAF3) • Resources may be needed to prepare these open-days (week 37) • BA3 / BA6: • Visits CCC + LHC1 • Sites need to be as clean as possible J.MEIGNAN

  10. Message from RP La tente 6903 doit être mise à disposition de la CCC pour les Open Days 2019. Celle-ci doit être contrôlée par RP avant le mercredi 11 septembre 12h00. Pour cela, il faut qu’à partir du lundi 09 septembre au soir plus aucun matériel ne soit remonté au BA 3 et stocké dans la tente. Concernant les buffers zones du SPS, il serait souhaitable que pour les Open Days, elles soient le plus vide possible. Pour arriver à cela , il faut qu’aucun matériel ne soit déposé dans les buffers zones après le jeudi 12 septembre 12h00. Merci de transmettre l’information, J.MEIGNAN

  11. Message from Cedric Halbert • The storage tent currently located in front of BA7 will be dismantled and removed next Tuesday (the 10th September) J.MEIGNAN

  12. Integration + Decabling • Integration: during the last ICL it was reminded that your 3D models should be completed and up to date to prevent as much as possible the on-site clashes not visible in the integration models. • Decabling: please keep in mind that LS2 is the perfect window to continue the identification of your obsolete cables, to prepare the de-cabling campaigns afterwards (BA1, BA2). J.MEIGNAN

  13. Working underground Reminder • Nobody is supposed to work alone in the tunnel • All contractors and CERN employee have to bring their own material to do their works. • When the works are finished, the worksite has to be as clean as possible J.MEIGNAN

  14. IMPACTS Please fill out your IMPACTs correctly!!!!! • Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!! • (LS2-SPS-2018/2020) • Do not leave proposed schedule Blank!!!! • I am not psychic!!! • If you clone an IMPACT: • Check the dates are correct • Check the location is correct • Check the description is correct (not just the title) • Basically, CHECK EVERYTHING!!!! • If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning. • If they are not then please contact me so that we can rectify the problem. • IMPACTs should be for specific tasks and not just a general IMPACT valid from the start of the shutdown until the end • Only write an IMPACT for upcoming works (within the next couple of months) J.MEIGNAN

  15. IMPACT Statistics - (LS2-SPS-2018/2020) • Number of IMPACTS “Waiting for Approval” Last meeting:60Today:57 • Number of IMPACTS “Approved” Last meeting:22Today:19 • Number of IMPACTS “In Progress” Last meeting:106Today:131 • Number of IMPACTs “Late” Last meeting:56Today:76 • Number of IMPACTs “Closed” Last meeting:910Today:943 • Total Number of IMPACTsLast meeting:1154Today:1210 J.MEIGNAN

  16. External Visitors • If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document: "Etapes à suivre pour organiser des visites professionnelles dans les installations du CERN" by CHRISTELLE GAIGNANT • Link: https://edms.cern.ch/document/1281098/LAST_RELEASED J.MEIGNAN

  17. External Visitors • PPE mandatory for each visitor (S.CHERAULT): • Closed shoes or safety shoes are mandatory for everyone • Helmet and frontal lamp are mandatory for everyone • Everyone shall carry a self rescue mask. The CERN personnel with the visitor group shall be able to coach the visitor to put the mask on, in case. It is better to have with you some self rescue mask trainer. • For some area like AWAKE, it is even better to have one visitor and one CERN member. • For the RP aspects, everyone shall wear an operational dosimeter with the IMPACT number. Be aware of the registration process in advance (+token). J.MEIGNAN

  18. SPS ECRs for LS2: status on 4th September 2019 • Circulation to be launched: • SPS-XRP-EC-0001: “Upgrade of the UA9 equipment and layout modifications in SPS LSS5 during LS2” • SPS-LJ-EC-0015: “LSS5 Vacuum Layout after LS2” (3rd version) In Work: 9 Under Approval: 8 Sonia Bartolomé Jiménez EN-ACE-CL – 4th September 2019

  19. SPS ECRs for LS2: status on 4th September 2019 • The release versions (including updates/comments) are still needed: Approved: 8 Sonia Bartolomé Jiménez EN-ACE-CL – 4th September 2019

  20. SPS ECRs for LS2: status on 4th September 2019 Sonia Bartolomé Jiménez EN-ACE-CL – 4th September 2019

  21. SPS ECRs for LS2: status on 4th September 2019 Released: 40 Sonia Bartolomé Jiménez EN-ACE-CL – 4th September 2019

  22. SPS ECRs for LS2: status on 4th September 2019 Sonia Bartolomé Jiménez EN-ACE-CL – 4th September 2019

  23. Access rights and safety equipment EVERYONE who enters the SPS MUST have the following: • Completed the correct courses. (sir.cern.ch) • CERN Safety Introduction. • Electrical Safety Awareness. • CERN – Beam Facilities. • SPS – Machine. • AWAKE (to access TAG41) (Required since the 1st June 2018) • Self Rescue Mask Training. (Classroom training) • RP Controlled Area ***NEW*** • The correct access authorisation (via EDH).CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!! • Zone Code “SPS” for access into the SPS • Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas • Zone Code “SPS-KN-000” for “AutorisationconduiteRTL” (Contractors must complete a training) • Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns) • The Correct Personal Protective Equipment • Safety shoes. • Self rescue mask. • Electronic dosimeter. • Passive dosimeter. (All contractors must have an additional company passive dosimeter!!) • Helmet plus Light. (The light on your phone is NOT sufficient) • A valid approved IMPACT. (with their name included on this IMPACT) • They must know the number of this IMPACT!!!! Please note that personnel are not allowed to work in the tunnel alone!! J.MEIGNAN

  24. On-line course "controlled area refresher" needed to access SPS or NA target area • In order to keep your access to SPS (all access points) in 2019, you must complete, preferably before the end of August 2019, the online course “Controlled area – refresher” on lms.cern.ch: https://lms.cern.ch/ekp/servlet/ekp?CID=EKP000040626&TX=FORMAT1 • In case you have not yet done the pre-requisites below, you will have to do these online courses first: Access to the RP controlled area in the SPS (J.M. Jiménez) LS2C meeting on the 28th June 2019 J.M. Jiménez reminded that the training requirements to access the RP controlled areas of the SPS will be in place from 1st September 2019. He informed that the transition period of 6 months to fulfil the training needs is getting over by 1st September. The HSE unit is checking the availability of the training course. J.MEIGNAN

  25. How to open the SPS planning https://cern.sharepoint.com/sites/Projects-Accelerator-Complex-Schedules/Projects.aspx * You will need the latest version of Microsoft Project installed on your computer Click here J.MEIGNAN

  26. General Schedule https://edms.cern.ch/document/1892837/2.1 J.MEIGNAN

  27. A.O.B J.MEIGNAN

  28. Useful websites Link to SPS planning meetings on INDICO https://indico.cern.ch/category/9263/ Link to the SPS planning https://cern.sharepoint.com/sites/Projects-Accelerator-Complex-Schedules/Projects.aspx Next General Planning meeting 18/09/2019 30-7-010 J.MEIGNAN

  29. Any questions?

  30. Back up slides

  31. Group contact persons. (1) J.MEIGNAN

  32. Group contact persons. (2) J.MEIGNAN

  33. Group contact persons. (3) J.MEIGNAN

  34. Group contact persons. (4) The E-group for the SPS Planning and coordination is: SPS-Coordination-meeting (SPS Technical Coordination) SPS-Coordination-meeting@cern.ch You can add or remove your name for this E-group. Please check that the correct people from your group are on this this E-group. J.MEIGNAN

  35. Who are the TSOs around the SPS? J.MEIGNAN

  36. Important Contacts • Useful Contact Numbers • SPS Coordination Team (161735) • David MCFARLANE- 164247 • Jonathan Pascal Meignan – 164026 • Antonio Grande Mallavia - 162721 • Franck BAIS – 165467 • Control Room • TI CCC – 72201 • CSA - 78877 • RP • Angelito Herve – 163168 • Christophe Tromel – 163199 • Christelle Saury (BA1 Sextant 1) - 162238 • FlorentPhilippon (aspects RP du Fire Safety Project.) - 167992 • Dosimétrie Service • Building 55 - 72155 • EROS Engineering Referent for Operational Safety • Emmanuel Paulat – 163870 • John Etheridge - 164647 J.MEIGNAN

  37. LIU Project LHC injection lines TI2 and TI8 (see LHC coordination) • New collimators TCDIs • New beam loss monitors • New vacuum valves LS2 activitiesSPS Fire Safety Project New PPS Project • New UA9 cristal and goniometer pair Consolidations Maintenance Upgrade • Change all the electrostatic septum ZS(LSS2) • Add a vacuum valve(sector 210) Reconfiguration of LSS1 (LSS1, BA1) • New beam loss monitors • New upgraded scraper • Replace one injection kicker MKP • Reconfiguration of the enlarged quadrupoles(11610, 11710, 11810) • 200 MHz RF power upgrade(LSS3, BA3, BAF3) • 200 MHz low level RF upgrade • Consolidation of BB3 cooling plant • New modern static var compensator (BEQ1) New access systems • New personnal access devices PAD • New material access Devices MAD • New emergency exite doors • aC coating (QF SSS, MBB 5+ 6-, LSS drifts all) • New flanges for the impedance reduction • New beam loss monitors • Replacement MOPOS electronics(Sextants 1,2,3,4,5,6) Fire Safety Fire compartments Fires safety systems Manual fire fithing systems Automatic fixed fire fihting systems Extraction protection devices: • Replacement of TPSC4 (LSS4) • Replacement of TPSG6 (LSS6) • New emergency lighting systems • New safety cable tray • Consolidation of the B-train • WIC and BIS deployment • Refurbishment of the lift (BA3, BA6) • Electricalsub-station consolidation(BA1,2,4,6) Reconfiguration of LSS5(ECA5, ECX5, LSS5) • New Beam Dump • New beam loss monitors • Replace beam gas ionisation profile monitor (BGI) • Replace the synchrotron light monitor (BSRT) • New kicker magnet with vertical deflection for dumping MKDV (and generator) • Reconfiguration of the enlarged quadrupoles(51610, 51810) • De-cabling Project • New rotational Wire Scanners BWSRE • (LSS4, LSS5) J.MEIGNAN

  38. J.MEIGNAN

  39. Master Schedule (Version 1.3) J.MEIGNAN

  40. Master Schedule (Version 1.3)IST Period for SPS /!\ Shutdown Period does not mean work/access possible • Start of the cleaning campaign in July • Global New Access System Tests • Etc… SPS • 6 weeks of Individual System Tests (access restriction) List of known tests that need to start before the IST period: • New 200 MHz RF System from June 2020 • New Beam Dump System and reliability run to be defined No works/installations scheduled later than June 2020 J.MEIGNAN

  41. The Coordination team • David Mcfarlane • SPS Facility Coordinator • Overall planning and coordination • Julie Coupard • Deputy SPS Facility Coordinator • Deputy overall planning and coordination • Jonathan Pascal Meignan • Planning and coordination of the LIU beam dump installation at BA5 and reconfiguration of BA1. • Antonio Grande Mallavia • Planning and coordination of all beamline affected activities. J.MEIGNAN

  42. The Coordination team • Franck Bais • TSO • Onsite supervision • Romuald Bihery • Onsite supervision • Cedric Halbert • Space management of the surface areas of the SPS points during LS2. J.MEIGNAN

  43. EROS Team and Organization SPS Emmanuel Paulat Emmanuel.Paulat@cern.ch Telephone: 00 41 75 411 38 70 Points: 3, 4, 5 and 7 Backup John Robert Etheridge John Robert Etheridge John.etheridge@cern.ch Telephone: 00 41 75 411 46 47 Points 1, 2 and 6 Backup Emmanuel Paulat Cyrille Patrick Bedel Cyrille.Patrick.Bedel@cern.ch Telephone: 00 41 75 411 08 04 Back Up for John Robert Etheridge and Emmanuel Paulat J.MEIGNAN

  44. Procedure to request Project Online Professional Licenses • Who? CERN users who need professional access to EN/ACE coordination schedules for CERN accelerator complex • How? https://cern.service-now.com/service-portal/article.do?n=KB0005844 J.MEIGNAN

  45. SRRs and ECRs: reminder Tips • All changes to the machine that will impact the beam shall be documented by SRRs/ECRs: • SRR: Space Reservation Request (“light ECR”) • ECR: Engineering Change Request • Templates available on: • https://quality.web.cern.ch/templates-requests • To be sent to the SPS configuration manager: • Sonia.Bartolome@cern.ch or • ecr-configuration@cern.ch The process of approval takes time and that this year the IEFC committees are less frequent (since the beginning of the year only the one last week; the next one will be in April). Moreover, Fred Galleazzi should be contacted well in advance in order for him to make the studies and prepare the differential drawings. J.MEIGNAN

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