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Little League Baseball & Softball League Officials Seminar 2012-2013. Please put cell phones on “Vibrate” or “Silent”. Getting Started. Little League History. LOOKING BACK: HOW IT ALL STARTED.
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Little League Baseball & SoftballLeague Officials Seminar2012-2013
Little League History LOOKING BACK: HOW IT ALL STARTED • 1939: Founded by Williamsport, PA resident Carl Stotz started with 3 teams: Lycoming Dairy, Lundy Lumber and Jumbo Pretzel. The first season played in a vacant lot • 1947: Little League expands outside of PA and the first Little League World Series (known then as the National Little League Tournament). • 1949: Little League expands to 307 US leagues and the Saturday Evening Post does a feature story on the program highlighting the 1948 National Tournament. Carl Stotz is inundated with requests for information about the program. • 1951: Little League goes international with a league in British Columbia, Canada and grows to 776 programs. • 1953: The National Little League Tournament is televised on ABC with Howard Cosell handling the play-by-play.
Little League History LOOKING BACK: HOW IT ALL STARTED • 1964: Little League is granted a Charter of Federal Incorporation by the U.S. Congress and signed by President Lyndon B. Johnson. It provides for incorporation of Little League in all 50 states and endows the program with protective integrity by the U.S. Government.This places Little League in the same category as Red Cross, Boy Scouts, Boys Clubs of America and a select group of other agencies similarly chartered. • 1974: Little League rules are revised to allow participation by girls. Little League Softball and Senior League Softball programs are created. • The program continues to grow and expand on all fronts, becoming what it is today: the largest organized youth sports program in the world.
Little League History Organizational Structure/Chain of Command Little League International Regional Headquarters District Administrators Local Little League
Little League Intermediate (50/70) Baseball Division Overview of the Intermediate (50/70) Baseball Division • The Intermediate (50/70) Baseball Division of baseball utilizes a modified baseball field using a 50-foot pitching distance and 70-foot base paths. This new division will be structured for league age 11-13 year olds. • Most competitive travel ball programs as well as Little League competitors such as Babe Ruth (Cal Ripken) offer opportunities to play on a 50/70 size field.
Little League Intermediate (50/70) Baseball Division Objective of the Intermediate (50/70) Baseball Division • Provide an opportunity for players to transition incrementally from a 46/60 field to a full size 60/90 baseball field. • Provide an opportunity for local leagues to offer a more competitive level of baseball during the regular season for advanced players. • Allows Little League to adapt with the changing environment of youth baseball.
Little League Intermediate (50/70) Baseball Division Proposed Structure of the Intermediate (50/70) Baseball Division • The key to the success of the Intermediate (50/70) Baseball Division will be flexibility. Our research during the pilot program phase indicates that local leagues differ on the ideal structure for the Intermediate Division. • As a result, multiple alternatives in structure will provide more competitive opportunities for advanced players as well as allow local leagues the ability to offer the Intermediate (50/70) Baseball Division of play to all participants within their league regardless of ability if they so choose.
Little League Intermediate (50/70) Baseball Division Local League Structure Options for the Intermediate (50/70) Baseball Division • District-wide Competitive Structure • Each local league in a district could register a Intermediate team. The District Administrator will develop a schedule that will allow all teams to play against one another in a competitive regular season Intermediate (50/70) Baseball Division. • Local League Structure – “in house” • A local league will offer a Intermediate (50/70) Baseball Division that will consist of players from within their league who choose to participate in the Intermediate Division regardless of ability. • *Note: In either structure, tournament teams must be formed by individual leagues or in a combination of leagues with regional approval.
Little League Intermediate (50/70) Baseball Division Intermediate (50/70) Baseball Division Structure • Other key notes about proposed structure • Allows areas/leagues that do not have the ability to adjust their fields to participate in the Intermediate Division by working with other leagues who do have 50/70 fields • Gives local leagues the ability to offer more competitive regular season play • Does not require local leagues to limit the Intermediate (50/70) Baseball Division program to more advanced/competitive players if they are interested in offering the division to all players regardless of ability
Little League Intermediate (50/70) Baseball Division Local League Age Structure of the Intermediate (50/70) Baseball Division • In order to provide local leagues the greatest amount of flexibility when offering the Intermediate (50/70) Baseball Division, the league age structure will be 11-13. • Leagues will have the authority to structure the program in the following ways: • 11-13 • 12-13 • 11-12 • 13 only • 12 only
Charter/Insurance Enrollment Form Complete the Application for Charter/Insurance Enrollment Form • Send early, even if exact team numbers not yet determined • Fees may be deferred for a limited time with the exception of Liability Insurance • Fill out completely
Enter current season teams, if different from previous year in the current season teams column • Calculate Charter Fee by multiplying number of teams by rate and place in charter fee column • The same steps are followed when chartering both baseball and softball Charter/Insurance Enrollment Form 6 7 16.00 112.00 25.00 175.00 3 16.00 48.00 48.00 144.00 3 16.00 48.00 144.00 48.00 2 16.00 48.00 32.00 96.00 10 14 16.00 224.00 350.00 25.00 12 14 16.00 224.00 350.00 25.00 6 16.00 25.00 96.00 150.00 784.00 1409.00 • Calculate Accident Insurance fee by multiplying number of teams by insurance rate and place in the insurance fee column
Charter/InsuranceCrime / Liability Insurance (General Liability and Directors & Officers Liability) Fees 2 teams or less - $265.00 3-7 teams – $370.00 8-14 teams- $605.00 Above 14 teams - $35.00per team + $135 D&O per league 784.00 205.00 1409.00 2346.90 612.00 1080.00 $24.00 • The Crime Insurance fee is pre-printed in section F • The General Liability Fee is based on the number of teams last year • Note there will be a charge for section F (Crime) and G (Liability) unless they are crossed out • Additional Insured fee is $24.00 each • Note Items B, D (Accident) and G (Liability) Insurances are mandatory unless proof of local coverage is submitted
Charter/InsuranceLeague Contact Information Date Boundary Map Last Updated________ Hometown Little League (570)555-5321 John Doe, President (570) 555-5555 123 First St. firstname.lastname@example.org Hometown, PA 55555 (570) 555-5566 Hometown, PA • League and President contact information is pre-printed in the contact information section • Any changes can be made in the specified area • Identify last date map was updated. (A current map w/ President & DA signatures and date must be submitted to the Regional Office)
Charter/Insurance Agreement Section 11/15/07 11/15/07 John Doe Jack Barry • Carefully read the Volunteer Screening Agreement and the League Chartering Agreement • The Charter Application requires the signature of the President and the Vice President, Treasurer or Secretary • The application will not be processed if both signatures are not present. • Be sure to read the disclosure statements on the back of the application
Rate is based on the number of teams, state, and type of play. (Range from $23-$60 per team) • Covers entire YEAR – Jan. 1 through Dec. 31 – OR when you pay for insurance through Dec. 31 - including practices and special events (fund-raising, team picnics, etc.) • Policy term is effective Jan. 1 to Dec. 31 as long as the premiums are paid in full, and the application/charter are received and accepted at Little League International prior to Jan. 1 • Coverage terminates prior to Dec. 31 for certain individuals, for example Players and Coaches at the conclusion of their last regular season game. Coverage can be available for TAD (Training & Development and through tournaments approved by Little League International in Williamsport • Coverage is secondary, unless the player has no primary insurance -- then it becomes primary • Maximum benefit is $100,000 per claim Insurance Coverage Accident Coverage
Insurance Coverage • Includes both General Liability and Directors& Officers coverage • Rate quote for the General Liability portion is based on the number of teams chartered in a league for the previous season • General Liabilitybasic limit of $1 million can be increased upon request for an additional premium Liability Coverage
Crime Insurance • Protects leagues against monetary loss caused by the following: dishonesty, disappearance of money, securities or other property • Destruction of money or securities • Maximum limit of $35,000 per loss • Deductible: $250 for property, $1,000 for money or securities • Cost to Leagues: $205 • Written notice shall be given at the earliest practicable moment, and in no event later than 180 days after such discovery. Within 60 days after notice is provided, but not more than 240 days after discovery, full particulars of proof of loss must be provided • Does not provide coverage for vandalism, fire or flood
Requirements for ASAP Plan ASAP Program 1. Have an active Safety Officer 2. Publish, distribute safety manual 3. Post, distribute emergency numbers 4. Check volunteers on National SOR 5. Provide fundamentals training 6. Provide first-aid training 7. Require field inspections before use
Requirements for ASAP Plan (cont.) ASAP Program 8. Complete annual Facility Survey 9. Use concession stand procedures 10. Regularly inspect and replace equipment as needed 11. Have prompt accident reporting 12. Require first-aid kits at events 13. Enforce all Little League Rules 14. Qualified Safety Plan Registration form 15. Player and Coach/Manager Data (Highly Recommended in 2013, Mandatory in 2014)
ASAP Program • All league safety plan materials must be postmarked no later than April 1, 2013 to be eligible for any of the awards. • Leagues working toward the District Incentive must have all requirements received at and approved by Little League International no later than March 13, 2013.
Constitution: Reviewed & approved annually by the membershipat a duly organized meeting as provided in Article XII of the Model Constitution • Forwarded to Regional Headquarters to be reviewed • Board of Directors may not deviate from document • The Constitution spells out the duties and responsibilities of the officers of the board, definition of membership, election procedures, meeting requirements such as quorum, etc. • Legally-Binding Document Local LeagueConstitution Constitution By-Laws/Local League Rules
By-Laws/Local League Rules: created each season by the Board of Directors • Must be in compliance with Little League Rules & Regulations • Sent to DA for review and waivers requested, when necessary • This document expires annually at the end of the fiscal year and must be renewed annually • They normally include the local board’s procedures for Age Structure, Selection of Tournament Teams (All Stars), specific ground rules for various divisions, etc. Local LeagueBy-Laws/ Local League Rules
Constitution/By-laws Best Practices • Make all general documents available to any Member of the local league • Strongly recommended to post or distribute at registration(s) • Review Constitution and By-Laws annually and make any necessary changes. • Make all documents “transparent”. No information on Constitution or By-Laws should be a secret. • Hold a Parent Meeting or Parent Orientation to go over how to become a member, draft procedure, tournament selection process, etc.
Incorporation & Finances • Has the Board submitted proper Incorporation papers with the state? (if applicable) • Has the Board submitted the proper 990 federal tax form for fiscal year? (e-Postcard 990-N if under $50,000 in gross receipts, Form 990-EZ with Schedule A if over $50,000, or Form 990 with Schedule A if over $1,000,000) • Has the Board submitted proper State tax form for sales tax on revenue for fiscal year? (if applicable) • Remember that the Articles of Incorporation on file with the state, as well as the local league’s Constitution, are BOTH legally binding. They must not conflict and should be periodically checked for inconsistencies.
Incorporation & Finances For further information regarding incorporation and/or finances, contact: Becky Bassett at 570-326-1921 ext. 2228 or email email@example.com
Officers Meet with DA, Staff • Discuss plans for the coming year • New Board members • Learn DA’s authority and role with local league • Boundaries reviewed/map signed and dated then • Coordinate start-finish times for Regular Season and Interleague Play • Review district structure and DA election process
Sponsorships • Fence signs • Decal Day • Program ad sales • Fundraising plans using Little League sponsors/licensees • Other fund-raisers using adults • Bake sales, Picnics, Parties, Dances • Others?... • Not all fundraisers will be covered by insurance, check with Little League International HQ for approval Fundraising Ideas / Methods
Registration Promotion • Download the Registration Template from the Marketing and Registration Tools located in the Chartering & Marketing Toolkit- Online Resource Portal www.LittleLeague.org • Registration Poster (Color or B/W available) • Media Releases • Ad Slicks
Registration Promotion • Call/email previous years players and remind them about registration • Ask them to spread the word • Have a membership drive contest with rewards given to the highest player members referring new players
Player Registrations • Have Multiple Dates available • Paperwork Needed: • Enrollment & Volunteer Applications • Medical Releases & Injury Policy for league • Boundary Maps • At least 3 proofs of residency within boundaries date or in force between February 1, 2012 and February 1, 2013 • Financial Statement • Tryout / Draft explanation • Tournament Team selection method • Board approved local league rules and guidelines
MANAGE PLAYER REGISTRATION WITH Online League Management • SAVE TIME by allowing parents & players to register online 24/7 • INCREASE FUNDS by securely collecting payments online • REDUCE ERRORS by eliminating double data entry & loose papers • GET ORGANIZED by managing all required documents • BUILD SUPPORT with automated volunteer recruitment during the registration process • COMMUNICATE by building reports and emails from one centralized database
League Websites • CREATE ELECTRONIC BOUNDARY MAPS using the new Little League boundary map tool • GET EXPOSURE with your automatic league finder listing • STAY UPDATED with official news items delivered to your site through the Little League newsfeed • MANAGE YOUR SEASON with rosters, schedules & more • CREATE & PUBLISH TOURNAMENTS with online double elimination and round robin tournament brackets • USE FACEBOOK with easy-to-use social media administration tools on your site • BUILD YOUR BRAND with official templates for Little Leagues GET MORE PLAYERS IN YOUR LEAGUE WITH
Information on ACTIVE/eteamz FOR MORE INFO OR TO SCHEDULE A DEMO, CONTACT: ACTIVE Network 888-705-3847 firstname.lastname@example.org www.activesports.com www.eteamz.com
Use of Websites • Eteamz.com (an affiliate of Active.com) is the Official Online League Management Provider of Little League Baseball & Softball. Therefore, it is a requirement that if a league or district has a web site it must be created on Eteamz.com. • However, leagues or districts may create web sites outside of the Eteamz.com platform provided they also have a web site on Eteamz. Every league, District and or team is permitted to have a “Free” web site on Eteamz.com. This will automatically create the site with the Little League template, which can then link to the independent site through the Eteamz.com site. • Use of the Little League trademarks, logos and links to www.LittleLeague.org are permitted on web sites, but Little League reserves the right to review any web site that uses its trademarks and logos. If content is deemed inappropriate, the league will be required to remove the offending content.
Regulation II (a) • Regulation II(a) - Each league shall determine actual boundaries of the area from WITHIN which it shall select players. Only those participants whose residence is within the boundaries of the league shall be eligible to participate. Residence, for the purposes of this regulation, is defined in “Residence Eligibility Requirements” in the Rule Book.These boundaries MUST be described in detail AND shown on a map when making application for charter. The local Little League boundaries shall be the boundaries of the Junior/Senior/Big League.
Residence Eligibility Requirements • Driver’s License • Voter’s Registration • School records • Welfare/child care records • Federal records • State records • Local (municipal) records • Support payment records • Homeowner or tenant records • Utility bills (i.e., gas, electric, water/sewer, phone, mobile phone, heating, waste disposal) • Financial (loan, credit, investments, etc.) records • Insurance documents • Medical records • Military records • Internet, cable or satellite records • Vehicle records • Employment records • Residence shall be established and supported by documents, dated or in force between February 1, 2012 (previous year) and February 1, 2013 (current year), from THREE OR MORE of the following categories to determine residency of such parent(s) or guardian: NOTE: Example – Three utility bills (three items from No. 10) constitute only ONE document.
Residence Eligibility Requirements It is recommended that the league require some proof of residence within the league’s boundaries at the time the player registers. Players and their parents/guardians are advised that a false statement of residence may lead to ineligibility to play Little League Baseball or Softball.
Residence Requirements Under NO circumstance does ANY person have the authority to grant a waiver that allows a child to play in a local Little League program IN ANY DIVISION, when that child does not qualify under these residency requirements.
Out of Boundary Player? • What does your Board need to do now?? • Does he/she qualify for a: • Regulation II(d) waiver (form provided) • Regulation IV(h) waiver (form provided) • If they DO NOT qualify for either waiver, provide them with contact information for their proper league and they must register there. • Does the Board wish to request a Charter Committee waiver? • Must forward written request with supporting documentation and comment from league where player resides.
Regulation II (d) • Player within any divisional status may be retained after either moving or having boundaries changed. • Siblings whose brother/sister meet the above criteria may also be retained. • Player may be retained for the remainder of their Little League career. • NOTE: A player who qualifies and elects not to participate for a season may not be retained in subsequent seasons.
The Form – Section One 02/01/12 XYZ Little League 28-12-00 John Adams 151 Hill Road Williamsport, PA 17701 X X
Jim Doe Player InformationLeague President / DA Signatures 123 Elmira St. Wmspt, PA 17701 151 Round Road Wmspt, PA 17701 x John Adams Scott Leinbach
Regulation IV (h) Waiver • If previously lived within the league boundaries for two years while serving as a dedicated coach, manager or board member for two years, his/her son(s)/daughter(s) may tryout and be selected by teams in that league provided: • Such service to the league has continued • Subject to written agreement with league whose boundaries they currently reside • League President presents to DA with supporting residency requirement documents. DA reviews and signs signifying the documentation meets regulations • League maintains form and documentation
Regulation IV (h) Waiver 2/1/12 238- 12- 01 Hometown Little League John Johnson 123 Hill Road Williamsport PA 17701 x x
Regulation IV (h) Waiver Jim Adams Jim Adams 1134 Princeton Ave Williamsport, PA 17701 1/1/00 through 2/1/02 Jim Adams 2/1/02 to the Present