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Enabling the EHR – A Flexible Approach

Enabling the EHR – A Flexible Approach. Anne Irwin, Implementation Consultant, 3M HIS. Enabling the EHR – A Flexible Approach. What is new at 3M? Issues in a Paper-Based Record Environment What Does Traditional Scanning Overlook? Benefits of Additional Scanning Technology

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Enabling the EHR – A Flexible Approach

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  1. Enabling the EHR – A Flexible Approach Anne Irwin, Implementation Consultant, 3M HIS

  2. Enabling the EHR – A Flexible Approach • What is new at 3M? • Issues in a Paper-Based Record Environment • What Does Traditional Scanning Overlook? • Benefits of Additional Scanning Technology • What Else Does 3M Have To Offer? • Current Installation Challenges • Summary

  3. 3M Health Information Systems-What’s New • Changes at 3M HIS: • Acquisition of SoftMed Systems in December 2006 • SoftMed Systems started 25 years ago by industrial engineer / hospital CIO • 1500 hospitals & 500 medical centres • Current Australian Deployment at GVH (Vic) • Optional Modules: • Based on process improvement • Designed to mix & match • Assist in moving towards and EHR

  4. Towards an EHR If Only it Could Be this Easy ….

  5. Information ACCESS Provider Created Documents Web Access Dictated Documents Electronic Signature E-mail Scanned Images Fax Transcribed Documents Print Information CAPTURE... Migrating to an EHR 3M HIS Workflow, Database & Distribution Engine HL7 ERM

  6. Issues in a Paper-Based Record Environment • Storage – short and long term • Record Retrieval • Potential for Misfiles and Lost Records • Single Access • Backup • Security

  7. What Does Traditional Scanning Overlook? • Forms Management • Storage & distribution • Printing • Version control • Reduced Labour & Misfiles • Patented barcode system • Compiling the record & checking for completeness • Loose sheets • Tracking Deficiencies

  8. Benefits of Additional Scanning Technology • Virtual elimination of record assembly • Identification of missing documents • Decreased preparation and indexing time • Reduction of issues with loose sheets • Decreased costs associated with forms management • Audit trails to identify record access and transactions

  9. What Else Does 3M Have To Offer? • Dictation • Transcription • Voice Recognition • Templates • Electronic Signature • Workflow • Interfaces • Release of Information • Non clinical Imaging – finance etc.

  10. Coding & Grouping Deficiency Management and Tracking Transcription Release of Information Integrated HIM Solution:AddressingPaper…Electronic…or Both

  11. Current Installation Challenges • Forms Inventory & creation of documents • Patient centric record versus episodic record • Seven disparate systems • Integration with community areas

  12. This What We Would All Like to Achieve!

  13. Summary • Over 25 years of HIM experience • Flexibility • Optional Modules • Build at your own Pace

  14. BUILD THE EHR PROCESS IMPROVEMENT ENHANCE THE MEDICAL RECORD The Big Picture

  15. Great things are not done by impulse, but by a series of small things brought together. Vincent Van Gogh

  16. Thank you!!

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