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Microsoft Excel

Microsoft Excel

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Microsoft Excel

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  1. MSBCS-BCSI-9 Students will develop and apply basic spreadsheet skills MSBCS-BCSII-5 The student will utilize spreadsheet software. Microsoft Excel Study Guide Test 6 & 7 7th grade

  2. Functions • Spreadsheet software has built-in or predesigned formulas called functions • One of the most commonly used functions is SUM • Another frequently used function is AVERAGE, which is used to calculate the average of the numbers in a range of cells in a column or row • Insert menu, Function

  3. Functions continued • Function have three parts: and equals (=) or plus (+) sign to signal the beginning of a mathematical operation; the function name (SUM or AVERAGE) to identify the operation • Examples of SUM and AVERAGE functions are =SUM(A1:F1) and =AVERAGE(A1:F1) • Insert menu, Function

  4. Merge cells • Merge cells- (Join cells) merge two or more cells into one cell • Format menu, Cells

  5. Wrap Text • You can choose to have the text wrap within the cell’s width in the same way sentences are wrapped in word processing documents • Format menu, Cells

  6. Indent Text • Use the Indent Text feature to help distinguish categories or set text apart within cells • Format menu, Cells

  7. Standard Column Width • Standard Column Width- the default number of characters that display in a column based on the standard font. You can change (widen or narrow) the column widths so that text or values fit the longest line or have a better appearance • Format menu, Column

  8. Printing a Worksheet • Orientation: Landscape (horizontal) or Portrait (vertical) • File menu, Page Setup

  9. Print area • By default, most spreadsheet software prints all the information in a worksheet. If you need to print only a portion (one or more pages, one cell, or a range of cells) you can specify to have only that portion printed. • File menu, Print area

  10. Margins • Margins- increase or decrease the top, bottom, left, or right margins to control the amount of data printed on a line. Print the worksheet centered horizontally or vertically on the page • File menu, Page Setup

  11. Scaling • Scaling- reduce or enlarge information through the Adjust to % normal size option. Use the Fit to pages option to compress worksheet data to fill a specific number of pages • File menu, Page Setup

  12. Print Preview • Print Preview- a worksheet should be previewed before it is printed to make sure it is arranged on the page as desired • File menu

  13. Header and Footers • Header- specify a line of text to print at the top of every page • Footer- Specify a line of text to print at the bottom of every page • File menu, Page Setup