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Accounts related duties

Accounts related duties. What is Pa (6) ????? Can you recall ????. Duties – Accounting related. The mail overseer should Arrive at the OB with balance acknowledged by the AO ( in BO slip) on the day of visit Physically count cash and stamps in hand Tally the same with OB

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Accounts related duties

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  1. Accounts related duties

  2. What is Pa (6) ????? Can you recall ????

  3. Duties – Accounting related The mail overseer should • Arrive at the OB with balance acknowledged by the AO ( in BO slip) on the day of visit • Physically count cash and stamps in hand • Tally the same with OB • Make the following entry in the BO account- “cash and stamps verified, found Rs..……(In words and figures) and correct” • Note minimum and maximum authorized balance of the BO • Note dates on which excess cash has been retained in BO • Check line limit is observed for remittances OB = Acknowledged balance + Receipts - Payments RULE NO 355 OF POSTAL MANUAL VOL VIII

  4. Duties – Accounting related The mail overseer should • Select dates for verification based on heavy withdrawals, suspicious transactions etc • Report cases of unnecessary retention of cash (without liability) to the sub divisional head • Suggest revision of authorized balance if liabilities are shown regularly • In case of liability - • Check if amount is shown in the payment side of the Pa (6) • Contact payees, depositors, personally & enquire • Check if liability shown on the dates has been paid to them actually RULE NO 355 OF POSTAL MANUAL VOL VIII

  5. Duties – Accounting related The mail overseer should • Check if totals of receipt & payment side have been struck every month in BO account • tally the account for that month • Check for corrections/over writings in BO account • Corrections & over writings to be circled and counter signed by BPM • Check remittances/special remittances received from the AO • Ensure that they are incorporated in the BO account on the same day

  6. Duties – Accounting related The mail overseer should • Check if • BPM has made remarks in the BO account during special remittance • Weight of the BO bag [in words and figures] is entered in BO account & BO Journal • Verify if the abstract [Pa-7] of BO account has been sent to AO till the preceding month of his visit • Check correctness of the each entry in the BO account with • Respective journals, lists and BO slips • The daily total of receipt side & payment side • The closing balance

  7. Group Discussion Class to be divided into 4 groups for discussion on Accounts related Case Studies Have you noticed any irregularities during your visit?

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