FLEET MANAGEMENT
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FLEET MANAGEMENT

FINANCIAL & ADMINISTRATIVE SERVICES

GEORGE BAKER

CENTRAL SERVICES DIRECTOR


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Vision Statement

To continue to be recognized as an industry leader in providing efficient and cost effective fleet management services. This will be achieved through a visionary leadership team that is committed to the perpetual pursuit of excellence. The best way to predict the future is to create it. Strategic planning, benchmarking, and goal achievement will determine the destiny of the Fleet Management Division.


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Mission Statement

* To provide vehicles that are safe, reliable,

and environmentally-sound, at competitive prices

* To provide honest, responsive, effective

and efficient fleet services to our customers

* To maximize the return on investment (ROI),

and the long-term value of the fleet investment

* To provide high quality internal and external services

* To know and respond to fleet customer desires, needs,

and requirements

* To reinvest and reinvent to maintain

the viability of the fleet management function


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FLEET MANAGEMENT

Office administration

1 staff

Director: 1

Managers: 2

Floor Personnel

customer service

Lease/Rental Program

$2.7 million

FY 2006-7

Budget

3 staff

33 staff

2 staff

7 staff

$0.32 million

$2.03 million

$5.22 million

$3.18 million


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VOLUSIA COUNTY

FLEET COMPOSITION - TOTAL 2,298 PIECES of EQUIPMENT (AUG 2008)

381 patrol cars (16.6%)

104 ATV, golf carts, buses, forklifts, misc. vehicles (4.5%)

172 sedans (7.5%)

68 mowers (3.0%)

575 light trucks, SUV’s (24.9%)

103 heavy and special usage trucks (4.5%)

94 rescue vehicles (4.1%)

537 equipment (23.4 %)

47 tractors (2.0%)

114 vans (5.0%)

103 engineering vehicles (4.5%)


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SCOPE OF SERVICES AVAILABLE

5 Facilities and Field Service

PREVENTIVE MAINTENANCE AND REPAIRS, EAST/WEST FIELD SERVICE TRUCKS,

GENERATOR PM & LOAD BANKING, FIELD SERVICE PM’S, EMERGENCY RESPONSE,

ACCIDENTS, INTRA-GOVERNMENTAL, FORD & GM IN-HOUSE WARRANTY, PARTS

INVENTORY AND ISSUE AT 3 LOCATIONS

INDIAN LAKE ROAD

TOMOKA LANDFILL

MOSQUITO CONTROL

DELTONA SHOP

LUBE SHOP

BODY SHOP

LIGHT EQUIPMENT SHOP

HEAVY EQUIPMENT SHOP


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FUEL AND OIL

6 FACILITIES (7th U.C.) and

MOBILE FUEL DELIVERIES

MOBILE FUEL TRUCK

TOMOKA LANDFILL

NEW SMYRNA BEACH

HOLLY HILL

DELAND ROAD & BRIDGE

INDIAN LAKE ROAD

OSTEEN ROAD & BRIDGE


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ACQUISITION AND DISPOSAL

LEASE/RENTAL PROGRAM, REPLACEMENT PROGRAM, EQUIPMENT PURCHASE, AUCTION AND DISPOSAL, POOL CAR RENTAL (797 LAST YEAR)

FINANCIAL INFORMATION

MONTHLY BILLING, UTILIZATION REPORTS, FLEET EXPENDITURE ANALYSIS

SPECIALIZED SERVICES

FABRICATION, TAGS & TITLES, MAINTENANCE TRAINING, CDL TESTING


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FISCAL YEAR 2006-7 AVERAGE

MAINTENANCE HIGHLIGHTS

OIL CHANGES in-house 3,817

vendors 666

total 4,483

# of TIRES ISSUED 3,539

# of INVOICES PROCESSED (and in dollars) 15,759 ($10,754,312)

FUEL GALLONS ISSUED 2,228,219

BILLABLE MECHANIC HOURS 51,933

POOL CAR RENTALS 797

TOTAL # of REPAIR WORK ORDERS 16,740

# of ROAD CALL WORK ORDERS 2,443

# of VENDOR REPAIR WORK ORDERS 1,747


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HOW WE MANAGE

00

COMPETITIVE STRATEGY

To be competitive you must perform activity-based costing of your organization, and then benchmark against other public and private service providers. Then out-source or in-source for competitive advantage


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SUCCESSES

  • MAINTENANCE SERVICES PARTS OPERATIONS

  • High quality work * Low mark-up on parts (15%)

  • Low labor rate ($55/hr) * Automated bar-coded inventory control

  • No mileage charge for field service * Responsive vendor support

  • Average 35% below private rates * 80% parts on-demand fill rate

  • LEASE / RENTAL PROGRAM FUEL OPERATIONS

  • Centralized management * 10-15 cents a gallon below local prices

  • Standardized fleet * Inter-local agreements with 10 agencies

  • On-time vehicle replacement * Facility up-grade program

  • Unbeatable rates * Field fuel deliveries

  • Life cycle optimization * Mobile fueling (5 trucks)

  • * Fuel capacity master-plan

  • DAILY POOL CAR RENTALS

  • Very low rates

  • Seasonal and short-term use vehicles


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Future goals

BIO-DIESEL

Look...a hybrid vehicle

Fuel economy

Low pollution

  • CONTINUE TO PURCHASE FUEL EFFICIENT VEHICLES (Impala)

  • CONTINUE TO PURCHASE ENVIRONMENTALLY-FRIENDLY HYBRID-ELECTRIC AND FLEX-FUEL VEHICLES

  • BEGIN THE USE OF BIO-DIESEL FUEL

  • INSTALL A PASSIVE (RADIO FREQ.) FUELING SYSTEM FOR EACH VEHICLE IN THE LEASE/RENTAL FLEET

  • COMPLETE FUEL SITE INTER-LOCAL AGREEMENT WITH V.C.S.B.

  • CONTINUE COLLABORATIVE PLANS FOR A GARAGE AND FUEL SITE TO BE USED BY V.C., VOTRAN, AND V.C.S.B.

  • GO ‘GREEN’ IN ALL OPERATIONS PER COUNTY GOALS

GO ‘GREEN’