Working Toward a Successful Book Fair!. A Team Effort!. Robyn Corum. Julie Hall. Paige Dobbins. Penny Hanners. Martha Eaton- Library Aide (not shown). Hartselle is middle-class community Population – 13,000 5 schools: 3 elementary, 1 middle, 1 high
A Team Effort!
Martha Eaton-Library Aide (not shown)
Considering Your Motivation
Evaluating Your School Support
Choosing the Right Book Fair Provider
Choosing the Right Date
Finding the “Right” Chairperson(s)
Building a Team
Starting From the Beginning Not the Middle
Having a Detailed Plan and Starting Early
Keeping It Simple
What You’ve Always Wanted to Know About Volunteers
Setting (Reasonable) Goals
Getting People Excited!
Seeing “The Big Picture”
It’s a Wrap for This Year…Now What?
Why do you hold a Book Fair?
(Or are considering one?)
Let’s just see the impact a successful Book Fair can have:
Our 2001 Fair Total = $9,000
x 30% in cash profit = $2,789.62
= $2,700 total profit from a one week Book Fair!
Our 2008 Fair Total = $21,000
x 25% in cash profit = $5,000
x 10% in books = $2,100
= $7,100 total profit from a one week Book Fair!
The timing of your Book Fair has a lot to do with your success.
Be willing to share the load.
(Or even hand it off?)
“If I want my Book Fair to grow...I'm going to have to share the responsibilities, do some delegating, and build a team.”
Calling volunteers and scheduling work times
- remember to schedule extra for any special events planned
“Outside” PR duties -- radio, news, TV, etc -- any and all
Decorating for the theme --
- the halls, the entrance, the interior of library, costumes, etc.
Creating signs for interior/exterior of school, laminating, etc.
Set up/take down/ Getting Help/Deciding When
“Staging”/Making Book Displays look appealing
Getting the word out – “Inside” PR -- students, teachers, parents - letters, signs, etc.
Finances- setting up registers, being in charge of the money, Deposits
Ordering – Looking ahead, What's going fast? What's out?
Volunteers- On the job?– keeping them busy and on track (not just warm bodies)
Teachers- Keep them happy- snacks and treats?
Book Cases – Label them with case number and shelf ID?/ “Favorites Labels?”
Teachers Wish Lists – Accept State, Reading and PTO monies? What kind of Wish Lists?
Decide if you want to deal with backorders?
From the moment we first began doing Book Fairs, this was one of our biggest problems! And we didn't even realize it.
It's obvious that while we thought we were running our Fairs, in truth OUR FAIRS WERE RUNNING US!
Decide where you are and where you want to be.
What is your current level of sales?
Are you satisfied?
Make a call to your sales rep.
What are neighboring schools your size doing?
How do you compare?
Can you improve?
Ask for ideas.
Make use of all your tools
Suggestions to Help Maintain
Sanity During the Fair:
Teacher's Wish Lists -
Cash Registers -
Volunteer Instructions -
Tags for Shelves -
Scholastic “BookList” Newsletter -
There is no secret in setting goals.
The secret is in being able to reach them.
Find your starting place.
Add Excitement And Momentum
An easy and effective way to get people excited and working for you...?
Offer them something great!
Rewards, go for the OUTRAGEOUS!
Rewards, get people to commit first!
Consider helping others instead/also?
Challenges between classes
Challenges between individuals: principal vs. coach, maybe
Challenges with multiple levels
You know your school and students best (and your parent volunteers)
Be original! Be creative! Try new things!
But most of all STAY FOCUSED!
Make sure you spend your time where it brings you the most return – and that always comes back to the bottom line.
Add or implement your ideas a little at a time, and always try to use sound judgment.
Breakdown and Cleanup Book Fair
Do Final Calculations
Send Money, Info to Scholastic
Send Thank You's to Chairperson(from Librarian),
Volunteers (through letter to editor in paper),
teachers (by email, or by school mailbox, etc)
Send final letter to parents thanking them and announcing results.
Did you make your goal?
Begin making notes immediately – while you have the team together
What changed – what was the same?
Pictures – develop, identify, save, and make notes now.
Start thinking about the reward for next year.
Plan the date for next fair. Talk with your Sales Consultant.
Is there anything you can do now, while pressure is off that would help for next year?
Organize files, create signs, laminate....?
Traffic flow improvement?
Improve: The sales appeal of displays
Improve the “selection” of titles
Improve ordering or Deliveries
How will you “fix” them?
Take copious notes
Trust nothing to memory
Start early -- from the Beginning
Have a Detailed Plan
Make something happen
Don't get lost in the details
And last, but not least…
Have fun along the way!
If you want to come see our Book Fair “in action,” it is always the first full week in February (after payday), this year – Feb. 2nd thru 6th! You are welcome to come – but we may put you to work, so watch out!