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Quality Assurance & Accreditation Project QAAP Workshop(Basic)
Conduct of the peer review *Commitment * Contribution to a smooth and effective process * The Developmental Engagement Report
Commitment for the review process TimeEffort Mission Activities* criteria * protocols Show courtesy Comments Judgment Confidentiality
Contributing to a smooth and effective Developmental Engagement *Establishing a sound evidence base *Agreeing Priorities * Keeping to schedule but also flexible
Building on the evidence base Cont. Contributing to a smooth and effective… *FAR * Initial commentaries * Identify gaps and requests * Observations and meetings * Formative judgments
Cont. Contributing to a smooth and effective Developmental Engagement The reviewer tools Observing Questioning Listening
Cont. Contributing to a smooth and effective Developmental Engagement Relation to the facilitator Meeting attendance Daily Academic staff Final oral feedback But, he will not attend -Students - Stakeholders - Final meeting of review team
Cont. Contributing to a smooth and effective Developmental Engagement Relation to the facilitator Significance of meeting attendance • Clarification on matters addressed in or omitted • Matters • context of the institutions activities Understanding of line of enquiries
Feedback on the initial commentaries * Use the handbook * FAR & any supple. information * Record apparent (+) & (-) and further enquiry (?) * Identify of gaps, apparent inconsistencies and requests * Sharing of information & request * Activities during site visit * Formative judgment each day
Formal judgements When ? Requirements ? Characteristics ? Pit falls ?
The Developmental Engagement Report Essential qualities of the report Structure (annex Q) Skills of effective reporting Production of the report
Essential Qualities of a report Report Should be Compliant Annex Q Evaluative Judgment C orrectlearoncise All the team Fair Balanced
The Structure of the Reportreference Part 4 paragraphs 55-56 and annex Q Preface Executive Summary Main text comprising • Introduction • Evaluation • Conclusions Conclude that the [institution] Either [is ready to receive an accreditation visit] Or [is not yet ready to receive an accreditation visit.] • The strength include: • Matters that should be addressed before an accreditation visit are:
The skills of effective reporting Notes Evidence Test & verify Team Discussions Annexes I & Q Use Formative judgment
Cont. The skills of effective reporting Evaluative frame work Comments & suggestions Over defensive Drafts Trivial details
Production of the report Reference part 4 paragraph 53-56 and annex Q Sharing formative judgments & draft paragraphs in the team Decision-making in the team Making judgments + & -- Conclusion either / or Prepare oral feedback script (annex J)
Cont. Production of the report Reference part 4 paragraph 53-56 and annex Q After the site visit Polishing written report Editing stage (ref. para. 56) Send draft 3 Institution Send draft 4 NQAAC Completion in 20w with milestones
Completion in 20w with milestones • Week 1-2: Draft 1 (chair) from written contributions provided by peer reviewers during the site-visit & report-writing meeting • Week 3-4: (reviewers in the team) respond with written comments & suggestions based on record of DE • Week 4: Draft 2 (chair) Send to QAAP forward to independent editor suggestions will be made to chair
Completion in 20w with milestones • Week 6: Draft 3 sent to QAAP checked & sent to the institution with a covering letter inviting it to comment matters of factual accuracy Institution should respond within 2 weeks to QAAP • Week 8: Draft 3 returned by institution to QAAP • QAAP will seek views of review chair in considering any response
Completion in 20w with milestones • Week 12: Draft 4 QAAP may engage a professional editor to ensure its consistence with its policy • Week 20: Final draft 5 will be translated 0n A&E & QAAP will make it available to institution, reviewer chair & peer reviewers • Report is not published & remain confidential within the institution, its university, QAAP & Peer review team
How to conduct meetings? Situation Task Action Result
How to deal with the staff members? Self esteem ( (احترام الذات Constructive Job related Arguments ((حجة، برهان،مناقشة Provide evidence Credible judgment
Success of the review process depends on Review team NQAAC Facilitator Institution
Characteristics of Review Process • All institutions are treated equally. • Respects the institution’s mission and chosen aims • Conforms with protocols outlined in handbook • Carried out by peers • Is collegial in nature and constructive • Is open and transparent • Good preparation by all parties is absolutely essential
Benefits • Testing the developing systems and processes • Dialogue with peers • Receiving external structured comments • Agenda for further improvement
Tips of good peer-reviewing • Work with the spirit of a team work. • Have a consensuses . • We are not inspectors . • We help the Faculty to have successful DE phase that will end in accreditation. • Respect the Faculty’s pride. • Do not suggest any solutions for the Faculty.
Tips of good peer-reviewing • Communicate through the e-mail properly. • Be sure about your conclusions and have an evidence for each. • Be sure that the report is correct, clear, fair, and balanced. • Editing. • Be ready to do the correction needed to release the second , third and final report.