Mentor Online Training Session 2013-2014 Ed.D Mentorship Program

1. Mentor Online Training Session2013-2014 Ed.D Mentorship Program

2. Training Session Agenda • Mentorship Program Overview • Benefits of Mentoring • Roles and Responsibilities of being a Mentor • Mentorship Program Requirements • The Mentoring Process • “Ideal Mentor Scale” • Program Initiatives • Timeline of Events • Questions • MENTOR TRAINING

3. Mentorship Program Overview Mission: To provide our Ed.D. students support and guidance via mentoring from our second year Ed.D. students, third year Ed.D. students, or an alumni as they transition into the doctoral program. Objective: To create an environment that fosters increased retention rates, increased student satisfaction, a community within the Ed.D. program, as well as personal and professional advancement through the sharing of academic and professional information. • MENTOR TRAINING

4. Benefits of Mentoring • Opportunity to give back and contribute to the future of the Ed.D. Program and its students • Promotes self-confidence and personal fulfillment • Increased connection to the Trojan Family • Personal fulfillment from investing in others • Opportunity to forge lasting relationships • Opportunity to discuss topics with another professional in a similar field • Opportunity to hone skills in a mentoring role • Facilitate in professional development • Collegiality and networking • MENTOR TRAINING

5. Roles and Responsibilities of being a Mentor • Provide advice and guidance regarding classes, professors, coursework, and study habits • Advocate for your mentee and provide encouragement, guidance, and support as they encounter challenges while they are in the Ed.D. Program • Make a commitment to be consistent and dependable • Refer your mentee to services in the university or to Ed.D. Office for additional administrative or academic support • There is no expectation that the mentors will take on the roles of parent, professional counselor, academic advisor, writing advisor, or social worker. • MENTOR TRAINING

6. Mentorship Program Requirements • Paperwork: • Contract • Mutual Contract • Mid-Year Review • Log of Communication • Minimum of 2 meetings (In-person, phone, skype, etc.) per semester • Check-in with your mentees at least once a month • Inform the Ed.D Office on the status of your mentoring relationship and respond to the emails. • Make an effort to attend and participate in Mentorship Program events, such as the Kick-Off, workshops, End-Of-The-Year-Bash • MENTOR TRAINING

7. The Mentoring Process: Making a Connection • Initial email contact • Introductions • Take the time to get to know your mentee and to provide relevant information about yourself • Topics might include experience in the Ed.D program, professional and academic history, educational philosophy, career goals, activities and interests, fun facts, etc. • Establishing expectations • Clarify appropriate methods of communication (emails, texts, video chat, etc.), when to contact, and how much contact is appropriate • Ideal Mentor Scale • Does your mentee need a role model, a coach, or a friend? • MENTOR TRAINING

8. The Ideal Mentor Scale by Gail Rose • Questionnaire designed for mentees to realize what they look for in the ideal mentor. • Benefits of Ideal Mentor Scale • Results will help you better understand what your mentee is expecting from the relationship. • Mentors can tailor their mentorship approach to suit their mentee’s unique needs. • MENTOR TRAINING

9. The Mentoring Process: Building Trust • Establish confidentiality • Make this a two-way process: Discuss mutual interests, share stories, and provide an equal amount of personal information • Set goals for the relationship • Match mentee’s enthusiasm about being a part of this program • Ensure your mentee feels that they can turn to you • MENTOR TRAINING

10. The Mentoring Process: Providing Support • Revisit goals to determine whether progress is being made, or whether new goals need to be set • Share opportunities with your mentee (professional development opportunities, networking connections, interesting articles, day of shadowing, etc.) • Regularly check-in with your mentee and initiate meetings • Utilize the mentor resource site for support • Attend and/or host workshops • MENTOR TRAINING

11. The Mentoring Process: • Concluding the Relationship • Reflect on your experiences together: What you have learned, how you have grown, etc. • Determine whether this relationship will continue or whether it should conclude • MENTOR TRAINING

12. Program Initiatives • Resource site for Mentors: www.eddmentorshipprogram.weebly.com • Monthly email templates • Documents and materials for your reference • Discussion board to connect with and support other mentors • Workshops/Panels • If you would like to host a workshop, please contact Katy Lin at Katylin@usc.edu • We will be hosting panel discussions regarding general topics such as work/life balance, writing your dissertation, study habits, etc. We encourage you to participate as a panelist! • MENTOR TRAINING

13. Timeline of Events • Meet & Greet: September 9 • Contract: September 23 • Mentors and Mentees paired this week- September 23 • Mentors contact their Mentees • Kick-Off Event: September 30 • Mutual Contract: October 7 • Mid-Year Review: Early December • Panels/Workshops: Throughout the Year • Log of Communication: Due at the end of Fall and Spring semester • End-of-the-Year Bash: Late April • MENTOR TRAINING

14. Questions? • MENTOR TRAINING

15. How to Contact Us • Ed.D. Office Phone: (213) 740-9323 • Ed.D. Office: Waite Phillips Hall (WPH), 404 • Ed.D. Program Advisor: Katy Lin • Email: Katylin@usc.edu • Phone: (213) 821-1516 • Fax: (213) 821-1281 • Website: www.eddmentorshipprogram.weebly.com • MENTOR TRAINING