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JRS Receipting and JIS Accounting. Jan Hickey, JIS Education Services. JRS Documentation. JRS Security & Reports Documentation. JIS Accounting Documentation. Terminology: Kinds of Money. Revenue (remitted to county treasurer) Trust (held until returned). Unestablished Trust

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jrs receipting and jis accounting
JRS Receipting and JIS Accounting

Jan Hickey, JIS Education Services

terminology kinds of money
Terminology: Kinds of Money
  • Revenue (remitted to county treasurer)
  • Trust (held until returned)
  • Unestablished Trust
    • Money for which a payee is NOT yet identified in JIS.
  • Payable
    • Money for which a payee IS identified in JIS.
slide6

Terminology:BARS and Sub Account Splits

$$JRS TranCode

BARS Code

$$AR Type Code

Sub Account

10

Sub Account

20

Sub Account

40

Sub Account

54

slide7

Terminology: JRS and JIS Daily Accounting Activities

LFO Payments

Fees

Bail

JRS End of Day Process

PAYMENTS

JRS

JRS

Data Upload from JRS to the Mainframe

Bank Deposit

Overnight Batch Receipting

Court ordered LFO

JIS CAR screen

slide8

What does Batch Receipting Do???

  • Creates system journal vouchers to be used for posting
  • For trust transactions may create a payable
  • For LFO payments, reduces the CAR screen balance according to the priorities for the case
  • Makes an amount available for “deposit” in JIS on the Bank Deposit screen
  • Creates suspense items for transactions that cannot process and produces an Exception Report

Overnight Batch Receipting

slide9

What does Posting Do???

  • Splits system journal vouchers into correct general ledger accounts and sub-accounts.
  • Creates the Remittance payable.

Start of Day Posting

end of day overview jrs tasks
End of Day Overview (JRS tasks)
  • Balance JRS Cash Register
  • Move JRS Date Forward
  • Combine Satellite(s) with Master Register
  • Print JRS Reports
  • Upload data to Mainframe
  • Back uptoday’s JRS Receipts
start of day overview
Start of Day Overview
  • Prepare and review Cash Drawer Report in JRS (optional)
  • Record previous day’s Bank Deposit in JIS
  • Move JIS Accounting Date forward to initiate posting to General ledger
  • Review and fix previous night’s Batch Receipting Exceptions
  • Confirm successful posting with JV-Posting Report
  • Print Audit Reports
  • Remit to Treasurer
managing receivables in jis
Managing Receivables in JIS
  • When there is a court ordered LFO on a criminal or juvenile offender case, an accounts receivable record is created in JIS.
  • Each fine, cost, fee, and restitution amount is added as a line item on the Create Accounts Receivable (CAR) screen.
  • Special processes exist for managing delinquencies and LFO Billing.
create ar screen in jis
Create AR Screen in JIS

Judgment Filed Date is needed for interest calculations.

interest calculations rcw 10 82 090 eff 07 23 1989
Interest Calculations (RCW 10.82.090 eff 07-23-1989)
  • Automatically calculated first day of each month
  • Manual calculation in some circumstances
  • Monthly Interest Accrual Report is prepared
  • Interest ARs are added to CAR screen
  • Press F3 on CAR screen to see the interest rate
  • Interest on criminal ARs is remitted
  • Reduction and Waiver of interest is allowed
methods of issuing checks
Methods of Issuing Checks
  • Manual Check (CKD screen)
    • Type the check. Record in JIS.
  • Check on Demand (CKD screen)
    • JIS writes single check.
  • Automatic Check Run (ASD screen)
    • JIS writes a series of checks at one time.
    • Actual check numbers recorded on Assign Check Numbers (ACN) screen.
ckd screen in jis writes or records one check
CKD Screen in JIS writes or records ONE check

CKD shows case payables

CKD shows court payables

managing trust
Managing Trust
  • Unestablished Trust screen (UTR)
    • Find unestablished trust item and select it in order to make it payable
  • Establish Trust Payable screen (ETP)
    • Create a payable from unestablished trust item
    • Accessible ONLY from UTR screen
  • Payable Update screen (PUP)
    • View and update payables (after trust is established)
utr screen in jis lists unestablished trust
UTR Screen in JIS lists unestablished trust

Select an item to navigate to ETP or RST (rarely) – depends on trust type.

etp and rst screens in jis
ETP and RST Screens in JIS

ETP displays for trust transactions

RST displays for restitution

other periodic financial tasks
Other Periodic Financial Tasks
  • Maintain JIS Check Register (record bank fees and interest on CKR screen)
  • Manage Investment Accounts (BAA and IFT screens)
  • Reconcile JIS Bank Account with Bank Statement (BKR screen)
  • Manage unclaimed property(escheat non-restitution to Dept of Revenue, remit restitution to County Treasurer)
start of month overview jis tasks
Start of Month Overview (JIS tasks)
  • Suspend all JIS accounting and check processing activities
  • JIS bank deposit
  • Post to General Ledger without rolling date forward
  • Remit to treasurer
  • Prepare EOM Reports
    • Check Register
    • Trust Account Summary
  • Post remittance to General Ledger and record new accounting month
  • Prepare more EOM Reports
    • Accounts Receivable and Payable Summaries
    • Ledger Summary
    • Trust Account Summary
    • Audit Reports