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Gala 2012

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Gala 2012

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  1. Gala 2012 Continuing the Yu Ming Journey

  2. Continuing The Yu Ming Journey WHEN: November 10, 2012  from 6-10pm LOCATION: Oakland Asian Cultural Center (OACC) 388 9th St # 290 Oakland , CA 94607(510) 637-0455 www.oacc.cc This is the same place as at last year’s event.  Thanks to Dolly Chen, our gala facilities chair, for securing the place for us.  PRICE: $50/ ticket and projecting about 300 attendees

  3. Budget

  4. Expenses

  5. Expenses (cont)

  6. Expenses (cont)

  7. Summary

  8. SILENT and LIVE AUCTION Lead :Tonia Berberich, toniab_2000@yahoo.com Need Additional Lead Need Additional 5 people to work on this committee FIRM deadline of September 30th. How you can help : • Help us contact your donors from last year’s gala • Reach out to new donors

  9. SPONSORSHIPS • Need Lead • Additional 5 people to work on this committee Here are some ways you can help:  1)     Contact the company you work for and ask if they would donate to Yu Ming. 2)     If they will donate or sponsor, would the company match it* 3)     Suggest a company (even if you don’t work there) for the gala committee to contact

  10. Marketing Need 6 People to help promote the event and work with ChrissySchwinn on Communications Committee • Sponsorship forms • Sponsorship Letter • Email Campaign • Distribute Flyer and Postcards Lead: Harry Kwong • Invitations • Matthew Sade to provide VIP guest list • Posters and Flyers Lead: David Tjen • Tickets • Website

  11. Program • 1- Lead -Event Program – Sequence of Events for night of Gala ( coordinating night of the event) • 1 lead- Program Book • Slide Show/ Video • Live Auction – coordinate auctioneer

  12. Facilities • Lead: Dolly Yu • Need 2 volunteers Coordinate logistics of the facilities Licenses for event Insurance Parking • 1 lead- Coordination of Volunteers for the night of Gala • Set up 2 hour shift -10 people • 2.0 hour shift during the event – 16 people • 6 spotters for live auction and fund a need • 4 people registration • Take down 2 hour shift -10 people • Auction check out – 6 people

  13. Food and Beverage/ Raffle Food/ beverage • 3 Volunteers • Coordinate Delivery Food and Beverage Donations • Order paper products Raffle • 1 volunteer