Background Check and Recruitment Process Overview
This document outlines the background check and recruitment process for hiring departments. It includes key steps such as defining roles, creating a search plan, and liaising with approvers. The procedure highlights the importance of reviewing applications, conducting interviews, and utilizing the Hiring/Applicant System for status updates. Additionally, it details the required approvals, background check initiation, and candidate communication to ensure compliance and a smooth hiring experience. Following this checklist will streamline recruitment and facilitate effective decision-making.
Background Check and Recruitment Process Overview
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Presentation Transcript
Background Check Draft 1-5-09 N Approve? Y Approve? N Y Discuss, resolve questions or close search Approvers Review search plan Hiring Dept. For Vacancy run through Hiring/ Applicant System Respond with edits (if any) by e-mail Plan Search: -Recruitment -Checklist -Define roles -Funding -Etc. Route search plan to approver Initiate PD & NOV in PA system Include ?s for BC Route to HRS/EOD Access checklist on internal website Include ?s for BC 24 hours to respond otherwise automatic approval Resolve Recruit. & Employ. EOD/HRS reviews content/ process completeness Verifies background check request for appropriateness Approval e-mail generated & sent to college or VP & dept. Class/ Comp EOD Applicant Page 1
Background Check Draft 1-5-09 Approvers Hiring Dept. Implement recruitment strategies Receives & reviews applications Enter ratings & change applicant status ------------- ------------- Make interview selections Route selections to HR Recruit. & Employ. Class/ Comp EOD Post NOV HR reviews selections As specified on Vacancy Info tab: 1.Initiate Background Check and reviews report 2. Send and review returned disclosure form Applicant Applicant applies online Page 2
Background Check Draft 1-5-09 N N Comments appropriate? Ratings make sense? Y Y Meet Min Quals? BC Report? Disclosure? Y N Tentative accept? N Y Approvers Hiring Dept. Contact candidate to discuss hiring Change applicants status and add comments Dept. schedules and conducts interviews Resolve issues, answer ?s Recruit. & Employ. Class/ Comp EOD N Interviewer approves System generates e-mail for approval Send pre-adverse notification, wait 5 days Applicant Page 3
Background Check 1-5-09 Approvers Approve? Y Route to HR N Hiring Dept. Enter SS#, any changes, & confirm Hire in PA Contact unsuccessful candidates Activates and prints LOI Complete PEMF for selected candidate Route for approval Dept. mails/ sends to candidate Resolve Recruit. & Employ. Salary within Range? Class/ Comp N Y EOD HR reviews selections As specified on Vacancy Info tab: 1.Initiate Background Check and reviews report 2.Review returned disclosure form HR approves system, generates e-mail/LOI Appropriate Rationale? N Y Disclosure? BC Report? Review & approve? N Y Send pre-adverse notification, wait 5 days Applicant Sign LOI? Candidate accepts and returns to dept N Y Page 4
