1 / 28

- PowerPoint PPT Presentation

  • Uploaded on

NASCOE MIDAS Overview August 5 – 6, 2010. Interfaces. Entry system. Funds Management. Interfaces. Eligibility. Financials. Today’s World. A Business transaction. Integrated System Scenario with MIDAS. A Benefits Application. Rules engine Eligibility. Grantor. Funds Management.

I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
Download Presentation

PowerPoint Slideshow about '' - salena

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript


August 5 – 6, 2010


Entry system

Funds Management




Today’s World

A Business transaction

Integrated System Scenario with MIDAS

A Benefits Application

Rules engine







Three Business Process Teams created to support the MIDAS program

  • Marketing Assistance Loans

    • Initial scope – Loan Origination

  • Common Processes

    • Scope – Customer Data, Eligibility, Entity, Fiduciary

  • Common Land

    • Scope – Farm Records, Acreage Reporting, GIS


Primary Tasks

  • Analyze current business processes and policies

  • Identify and implement process improvements (example: reduced cycle time, reduced defects, reduce # of forms, etc…)

  • Review/validate business requirements, and business rules

Midas teams

MIDAS Detail Teams

  • 2 year detail from State and County Offices

  • Subject Matter Experts (SME)

  • Over 258 years of FSA Experience


Primary Tasks

  • Support requirements gathering activities

  • Support Organizational Change Management (serve as change agents)

    • Proof of Concept (POC)

    • Initial Operating Capacity (IOC)

    • Full Operating Capacity (FOC)

  • Lead deployment efforts for POC/IOC/FOC

Common processes business team
Common Processes Business Team

Lisa Berry, Team Lead

Focus on:

  • Customer Name and Address Information

    • Individuals & Businesses

  • Entity Information (businesses only)

  • Fiduciary Relationships

  • Producer Eligibility


Common processes business team1
Common Processes Business Team

  • Common Processes Team Members

    • Julie Pena (Oklahoma)

    • Steven Stark (Nebraska)

    • Gina Smith (Missouri)

Land data and acreage reporting business team
Land Data and Acreage Reporting Business Team

Elizabeth Miller, Team Lead

Focus on:

  • Geospatial Information System(GIS)

    • Common Land Unit (CLU)

  • Crop and Commodity Tables

    • Workflow Analysis

    • Maintenance

  • Land data and acreage reporting business team1
    Land Data and Acreage Reporting Business Team

    Focus on:

    • Acreage Reporting

      • Annual Acreage reporting process

  • Farm Records System

    • Land Data and GIS Integration

    • Creation and Maintenance of Farm Records

  • Land data and acreage reporting team
    Land Data and Acreage Reporting Team

    • Land Data and Acreage Reporting Team

      • Dan Holen (Minnesota)

      • Michelle Larkin (Michigan)

      • Darrin Watkins (Texas)

      • Tara Wedemeyer (New York)

      • Gwen Uecker (North Dakota)

    Mal team activities to date
    MAL Team - Activities To Date

    Laura Schlote, Team Lead

    Focus on reducing:

    • Overall lead time

      • Application to Payment processing

  • Number of forms

  • Number of improper payments findings

  • 14

    Achievements to date
    Achievements To Date

    Policy Changes (implemented or being implemented)

    • Allow loan requests to be accepted by phone

    • Allow producers to get lien waivers prior to loan request

    • Allow producers to request measurement service up to 30 days prior to loan request


    Achievements to date1
    Achievements To Date

    Forms (implemented or will be implemented)

    • Improved CCC-679 Lien Waiver

    • Eliminated CCC-674 (incorporated into CCC-601)

    • Combined CCC-677 and CCC-678 (SAP system)


    Marketing assistance loan team
    Marketing Assistance Loan Team

    Marketing Assistance Loan Team

    • Ned Johnson (Wisconsin)

    • Jean Knight (Maryland)

    • Mary Porter (Georgia)

    • Michael Walter (New York)

    What is poc ioc foc
    What is POC, IOC & FOC

    POC – Proof of Concept

    Vision of a solution using real system

    • A functioning system with a limited number of capabilities (a preselected number of business scenarios / processes / process steps)

    • Standard out of the box SAP software functionality

    • Limited set of data loaded in the system

    What is poc ioc foc1
    What is POC, IOC & FOC

    IOC – Initial Operating Capability

    Production system for Common Programs, MAL and Acreage Reporting

    • Parallel operation in both new SAP software environment as well as legacy systems

    • Enable new business processes and new look and feel with SAP software

    • Organizational Change Management to include training on new roles, skill sets, etc.

    What is poc ioc foc2
    What is POC, IOC & FOC

    FOC – Full Operating Capability

    Capability to operate all programs within the new SAP software environment

    • Legacy systems retirement including System 36

    • Continued Organizational Change Management (OCM)

    Importance of organizational change management
    Importance of Organizational Change Management

    • MIDAS will impact people + process + technology

    • Changes to processes do not succeed without transformation within the organization itself

      • Changes in knowledge, skills, and activities

      • Changes in roles and responsibilities

      • Changes that impact people’s day-to-day work life

    • Change is NOT easy, but necessary.

    • Mitigates Risks

      • Project failure increases with the magnitude of change

    • Benefits Realization

    Goals of ocm
    Goals of OCM

    • To provide a logical path and structured approached for moving from current business delivery system to changed/new way of business delivery.

    • Get the people, processes and systems ready for changes

    • To speed the adoption of the changes and accelerate the return of it’s value


    • Scope

      • MIDAS OCM will focus on addressing changes specific to the development, design, implementation and deployment of MIDAS

    • MIDAS OCM Strategy

      • Stakeholder Engagement

      • Communications

      • Organizational Readiness

      • Training

    • Alignment with other modernization initiatives, such as FSA-FMMI; Enterprise Data Warehouse (EDW); BPMS and WBSCM

    • Involvement of FSA Employees, Agency Partners and Other Key Stakeholders, such as NASCOE




    User Community

    FSA Organization





    Ocm team
    OCM Team

    • The team will:

      • Implement OCM activities and measure and monitor change management efforts

      • Foster a culture of continual improvement within FSA

      • Work closely with all of FSA to ensure OCM goals and activities are implemented and meeting the desired needs

    Ocm activities to date
    OCM Activities to Date . . .

    • Established enterprise wide FSA Modernization Communications Team

    • Conducted MIDAS Project Kick Off

    • Completed 1st phase of Stakeholder Analysis for the enterprise-wide Communications plan

      • Identified audience, communications vehicles, determine appropriate frequency of each communication vehicle and measurement methods .

    Ocm activities to date1
    OCM Activities to Date . . .

    • Conducted internal (FSA Staff) MIDAS Project Team training

      • Lean Six Sigma Training (LSS)

      • SAP Software Training

    • MIDAS Website Launch (

    • Draft MIDAS Newsletter

    • Draft MIDAS brochure

    • LSS site visits, Listening sessions, and NASCOE meetings.