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Completing Business Messages Analyze Situation Revise Analyze the Audience Gather Information Produce Select Medium Proofread Compose the Message Get Organized Distribute Three-Step Writing Process Planning Writing Completing Content Organization Style and Tone

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Presentation Transcript
completing business messages

Completing Business Messages

Business Communication Essentials, 3e

three step writing process

Analyze Situation

Revise

Analyze

the Audience

Gather Information

Produce

Select Medium

Proofread

Compose

the Message

Get Organized

Distribute

Three-Step Writing Process

Planning

Writing

Completing

Business Communication Essentials, 3e

revising the message

Content

Organization

Style and Tone

Revising the Message

Business Communication Essentials, 3e

reviewing for readability

Sentence

Length

Paragraph

Length

Lists and

Bullets

Headings and

Subheadings

Reviewing for Readability

Business Communication Essentials, 3e

editing for clarity

Sentence Style

Faulty Parallelism

Dangling Modifiers

Long Noun Sequences

Editing for Clarity

Business Communication Essentials, 3e

editing for clarity6

Camouflaged Verbs

Sentence Structure

Awkward References

Excess Enthusiasm

Editing for Clarity

Business Communication Essentials, 3e

editing for conciseness

Wordy Constructions

Long Words or Phrases

Redundant Wording

“It is/There are” Starters

Editing for Conciseness

Business Communication Essentials, 3e

revising with technology
Revising with Technology

Revision

Tools

Spell

Checker

Grammar

Checker

Thesaurus

Style

Checker

Business Communication Essentials, 3e

multimedia elements

Presentation

Software

Graphics

Software

Video Clips

and Sound Bites

Hypertext Markup

Language

Multimedia Elements

Business Communication Essentials, 3e

design elements

Consistency

Balance

Detail

Restraint

Design Elements

Business Communication Essentials, 3e

slide11

White Space

Margins

Justification

Typefaces

Type Styles

Design

Techniques

Business Communication Essentials, 3e

proofreading advice
Proofreading Advice
  • Make multiple passes
  • Use perceptual tricks
  • Focus on high-priority items
  • Get some distance
  • Stay focused and vigilant
  • Exercise caution

Business Communication Essentials, 3e

distributing the message

Cost Concerns

Convenience

Time Constraints

Security and Privacy

Distributing the Message

Business Communication Essentials, 3e

reviewing key points
Reviewing Key Points
  • Reviewing the three-step plan
  • Revising the message
  • Producing the message
  • Proofreading the message
  • Distributing the message

Business Communication Essentials, 3e