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Extended School Year Services (ESYS) Supervisors Handbook

Comprehensive guide for ESYS supervisors covering budgeting, policies, timelines, training, and evaluating services. Learn about funding sources, programming responsibilities, and eligibility criteria. Access forms and contact info for queries.

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Extended School Year Services (ESYS) Supervisors Handbook

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  1. EXTENDED SCHOOL YEAR SERVICES (ESYS) For Supervisors June, 2010

  2. Programming Responsibilities • Developing Budget • Developing district policies and procedures • Notice Letters • Timelines • Forms • SER reports • Training Teachers- data collection and forms • Developing the ESY • Evaluating the ESY services at end of summer

  3. Programming • Budget • Runs July 1-June 30 – must divide money into 2 parts • Due May 1 of each year- state funds • Usual expenditures- • Salaries- teachers, therapists, paraprofessionals • Employee benefits • Purchased Professional Services- therapists, bus drivers • Transportation- teachers, parents • Supplies -only 10% of budget

  4. Programming • Budget – continued ****For instructional purposes only • No food, snacks, drinks • No field trips • No equipment • No indirect costs • This is an extension of the regular school year IEP, not summer school

  5. Funding – Where does it come from? • Funding Sources • State • ESYS • LEAP Remediation • Federal • IDEA –B and Preschool

  6. Funding – What is it used for? • LEAP Remediation funds • LEAP eligible students • Permissible for students who double qualify for LEAP and ESYS

  7. Funding – What is it used for? • ESYS funds • ESYS eligible students • Permissible for students who double qualify (LEAP and ESYS) • Permissible for LEAP students w/ dis. • Once all ESY services are provided and only for costs over the reg ed program • Transportation of LEAP students with ESY Students- no extra cost

  8. Funding – What is it used for? • IDEA funds • Available for ESYS after ESYS funds are exhausted • Available for LEAP after LEAP and ESYS funds are exhausted • Available to fund costs over and above regular education summer programs for any students with a disability.

  9. Programming Responsibilities • Developing Budget • Developing district policies and procedures • Notice Letters • Timelines • Forms • SER entry • Training Teachers • Developing the ESY • Evaluating the ESY services at end of summer

  10. Programming • Length of Program R-R • School year 2 wks ESYS 2 wks School Year Employment • All summer while students are working All Other Criteria – based on needs of student • # of Days, # of Minutes/Hours • Individualized

  11. Programming • Location • District decides • Must consider if integration with non-disabled peers is important for skills development • Homebound, if schools are not open to completes services to students with R-R issues • Transportation • Must be free • Parents may transport but must be reimbursed.

  12. Eligibility for ESY services should be discussed at every IEP meeting This area has been removed beginning July 1, 2010

  13. For Questions • Contact Nancy Hicks or Robyn Hargrave at nancy.hicks@la.gov robyn.hargrave@la.gov or by calling 224-342-3661. Forms and letters are posted at: http://www.doe.state.la.us/lde/eia/2594.html

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