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IT Governance Executive Committee January 31, 2014 Meeting PowerPoint Presentation
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Recommendations for: Upgrading Technology Enhanced Learning Spaces Upgrade of Computers in Open & College Labs. IT Governance Executive Committee January 31, 2014 Meeting. Emerging Technologies Working Group. FACULTY & STAFF Shanthi Srinivas Assoc. V.P. for Academic Planning,

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Recommendations for: Upgrading Technology Enhanced Learning SpacesUpgrade of Computers in Open & College Labs

IT Governance - Instructional Technology Working Group

IT Governance Executive Committee

January 31, 2014 Meeting

emerging technologies working group
Emerging Technologies Working Group

FACULTY & STAFF

  • Shanthi Srinivas

Assoc. V.P. for Academic Planning,

Policy & Faculty Affairs (Co-Chair)

  • Kevin Morningstar

Associate CIO, I&IT Ops (Co-Chair)

  • Olive Yao Li

Assistant Professor, Human Nutrition and Food Science

  • Muditha Senanayake

Assistant Professor Apparel Merchandising & Management

STUDENTS

  • Jasmine Andino

ASI Engineering Senator

  • NailahZoi Givens

ASI Senator-at-Large Greek

  • Obi Okafor

ASI Science Senator

  • Raquel Mercado

ASI CLASS Senator

IT Governance - Instructional Technology Working Group

working group guiding principles
Working Group Guiding Principles

Instructional Technology Working Group – Recommendation #1

  • Classrooms that have a high demand for AV equipment will be prioritized for basic presentation technology
  • Classrooms that have existing outdated/poorly functioning technology that significantly impacts instruction will be prioritized for upgrade of basic presentation technology
  • Every attempt will be made to honor a fair allocation of resources to meet the needs of the colleges and the university
  • Colleges will be consulted on their classroom needs
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IT Governance - Instructional Technology Working Group

Recommendation #1 – Upgrade of Technology Enhanced Learning Spaces (TELS)

proposed strategy for upgrade of learning spaces
Proposed Strategy for Upgrade of Learning Spaces

Instructional Technology Working Group – Recommendation #1

  • Start with the basics in the first funding cycle
  • Allocation strategy focuses on replacing the TELS classrooms over the next two fiscal years
  • Beginning in FY 14/15, add rooms without AV equipment that have regular requests for AV delivery
focus on technology enhanced learning spaces tels
Focus on Technology Enhanced Learning Spaces (TELS)

Instructional Technology Working Group – Recommendation #1

  • TELSclassrooms built in 2000 to 2004
  • 30 TELS classrooms have been upgraded since 2006
  • 15 classrooms remain in 4 colleges
  • These classrooms are in serious need of replacement
overall classroom av lecture station status
Overall Classroom AV & Lecture Station Status

Instructional Technology Working Group – Recommendation #1

  • 40 projectors have been identified as lecture stations with regular problems
  • 65 classroom computers have been identified as needing a refresh (7+ years old); 18-20 computers will be replaced in this round
  • Estimated cost to replace all classrooms with out-of-date equipment is well over one million dollars
methodology for selection
Methodology for Selection

Instructional Technology Working Group – Recommendation #1

  • Rooms were selected using the number of enrolled students scheduled in the room for all sessions in 2013
  • This year’s proposed classrooms would upgrade half of the remaining TELS rooms
  • Upgrades occur in four of the five colleges that have TELS equipment
  • Remaining TELS rooms would be upgraded in 2015
classrooms identified by methodology
Classrooms Identified by Methodology

Instructional Technology Working Group – Recommendation #1

recommendation to upgrade of technology enhanced learning spaces tels
Recommendation to Upgrade of Technology Enhanced Learning Spaces (TELS)

Instructional Technology Working Group – Recommendation #1

  • FY 13/14 fund replacement of half of the Technology Enhanced Learning Spaces (TELS) this Fiscal Year with the remaining TELS classrooms to be upgraded in FY 14/15
  • Designate 30% of funding for the replacement of projectors and lecture computers that have been identified by I&IT staff as failing or in need of immediate replacement
  • Validate room prioritization with Academic Affairs and colleges
feedback from i it instructional desktop technology
Feedback from I&IT Instructional & Desktop Technology

Instructional Technology Working Group – Recommendation #1

  • Actual room specific estimates are not available for the rooms identified; costs provided to the committee were general targets
  • Each room is different and often requires varying room construction designs and labor
  • Consultation with Academic Affairs and colleges needs to occur to validate room needs and availability during the summer
questions recommendation upgrade of technology enhanced learning spaces tels
QUESTIONS & RECOMMENDATION Upgrade of Technology Enhanced Learning Spaces (TELS)

Instructional Technology Working Group – Recommendation #1

For FY 13/14 the committee recommends that half of the Technology Enhanced Learning Spaces (TELS) be funded for upgrades this year with the remaining TELS classrooms to be upgraded in FY 14/15. Funding for these seven classrooms is projected to be $210,000 (or approximately 70% of the total available SSF funding) for FY 13/14. The committee further recommends that the remaining 30% of the funds be used for the replacement of projectors and lecture stations that have been identified by I&IT staff as failing or in need of immediate replacement.

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IT Governance - Instructional Technology Working Group

Recommendation #2 – Upgrade of Computers in Open & College Labs

background on open college labs
Background on Open & College Labs

Instructional Technology Working Group – Recommendation #2

  • An Open Lab is the designation of common areas with computers that are available to any student at any time
  • A College Lab is generally considered an instructional space and is used primarily for classroom instruction and college specific use
background on computers in open college labs
Background on Computers in Open & College Labs

Instructional Technology Working Group – Recommendation #2

  • Approximately 90 areas on campus that are identified as being either an Open or College Lab
  • A full inventory of lab computers did not exist prior to this request for information for the committee
  • Replacement of computers in College and Open labs have not been maintained on a regular schedule
background on computers in open college labs1
Background on Computers in Open & College Labs

Instructional Technology Working Group – Recommendation #2

  • Estimate to replace all of lab equipment 4 years and older would cost over 1.2 million dollars encompassing a total of 55 labs and 1,350 computers
  • 48 out of approximately 77 College Labs need replacement totaling over 1,050 new computers
  • Almost 50% of the computers in the 10 Open Labs are older than 4 years – over 275 computers need to be replaced
methodology for selection1
Methodology for Selection

Instructional Technology Working Group – Recommendation #2

  • Designate 80% for College Labs (or $240,000) and 20% for Open Labs ($60,000)
  • Model for identifying College Labs
    • 50% Age of computers
    • 30% Number of students enrolled
    • 20% Size of lab - number of computers
  • Some labs with much older equipment may not be funded due to their smaller size and student utilization
labs identified by methodology
Labs Identified by Methodology

Instructional Technology Working Group – Recommendation #2

factors to consider
Factors to Consider

Instructional Technology Working Group – Recommendation #2

  • Historically funding varied significantly for labs
  • Method distributes funding unevenly
  • Will colleges continue to fund their own lab upgrades or depend upon SSF
  • Configurations and costs will vary depending upon software and hardware requirements in College Labs
  • All computers in a College Labs must be replaced at the same time while Open Labs can have multiple models
  • Academic Affairs and colleges need to be consulted – locations may change
questions recommendation upgrade of computers in open college labs
QUESTIONS & RECOMMENDATION Upgrade of Computers in Open & College Labs

Instructional Technology Working Group – Recommendation #2

For FY 13/14 the committee recommends that funding for the replacement of lab computers be designated as 80% for College Labs (or $240,000) and 20% for Open Labs ($60,000).