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Managing Federal Loans and Expenditures: Essential Steps for Community Colleges

This document outlines essential procedures for managing direct loans and expenditures effectively within community colleges. It emphasizes the importance of using the FGIBDST form to assess financial need and updating expenditure data in the Tracking Spreadsheet. The drawdown process is detailed, particularly how it relates to the DOE G5 website. It also invites feedback for improving the Banner system, addressing concerns such as debt collection management and the revised cross-registration process. Your input is invaluable!

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Managing Federal Loans and Expenditures: Essential Steps for Community Colleges

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  1. DOE GAPS Drawdown Done monthly (as needed) Direct Loans are a separate draw from other Federal aid. Always leave room for FA award adjustments!

  2. FGIBDST is best form to use to determine need Enter this information into Tracking Spreadsheet

  3. Tracking Spreadsheet Update Current Year Expenditures from FBIDST Balance is what drawdown is based on

  4. DOE G5 Web site

  5. Almost finished! Do transfer and Journal Entries (as needed)

  6. This is YOUR meeting. Tell SICAS what you need to make using Banner better! • Debt Collection Management-for Community Colleges • SUNY Revised Cross Registration Process • Help with de-registering students each term

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