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Capital Ambition. Pan-London Procurement Portal. Progress update to Borough Heads of Procurement 26 th April 2010. World class services for a world class city Design Group ideas worked up to “rich picture” shared at the last meeting

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Presentation Transcript
pan london procurement portal

Capital Ambition

Pan-London Procurement Portal

Progress update to Borough Heads of Procurement

26th April 2010

World class services for a world class city

progress update
Design Group ideas worked up to “rich picture” shared at the last meeting

Review of RIEP Portal Providers investigated further

Due North currently manage 4 RIEP’s and 175 LA via collaborative Portals

With Board approval we have met with DN to progress thinking

DN willing to expand on current LTP to build Procurement Portal

Progress Update
due north market coverage
Due North Market Coverage

Total of 175 LA users via regional collaborative portals

15 LA’s


41 LA’s



London Tenders

10 LA’s

72 LA’s


37 LA’s








Portal Access



Ops Database

Create Opportunity




Collaboration Tools

CRS Database


Supplier Management

eLearning Tools

External Links

Document Repository

Buyer Journey

Borough eTendering systems that are not integrated will require additional registration and replica opportunities

Alerts Borough of supplier expressions of interest (auto populating the eTendering system) – for non integrated eTendering systems, a .CSV file can be created

Additional checks to be made to confirm the buyer’s application

Where eTendering system is integrated, opportunities are raised within the system and ‘pushed’ into the opportunities database

Where eTendering system is not integrated, opportunities are raised directly into the opportunities database

Buyer needs to login to access restricted functionality

Tender development and management process managed through Borough eTendering system

Auto alerts sent to suppliers that meet opportunity criteria

Optional Modules could include OJEU Notice posting and eAuction

Buyer accesses portal at registered URL

Links to the external restricted access version of CRS requires alternative login

Message boards, shared calendars etc.

Configurable through content management

Access links to London Borough Procurement pages and information

Tools available on subjects such as; Competitive dialogue, Benchmarking, Developing frameworks, Contract management, Stakeholder management, EPPM and H&S

User guidance provided on portal ‘How To’

Can record and access additional supplier data such as carbon footprint,

business/finance checks, supplier classification

Provides access to best deals, frameworks, Contracts,

Notices and Specifications

Guidance on/access to:

. Procurement toolkit

. Process flow charts

. Ethical procurement

. Procurement legal library/cases

. Templates

. Adverts

. Letters to Tenderers

CompeteFor can be used to advertise opportunities (replicated in the ops database) and shortlist through a questionnaire

Standardised PQQs, evaluation tool matrix and T&Cs

Routes to CIPS accreditation

suggested functionality
Suggested Functionality
  • ProNotice - An effortless online notification solution that simplifies the process of creating an opportunity notice and provides your potential suppliers with an auto-alert once your notice is published.
  • ProQuest - A dynamic, online application which may be used to define any type of supplier questionnaire including the most probable types, Pre-Qualification Questionnaires (PQQs) and Invitations to Tender (ITTs) in a secure environment saving time and increasing efficiency.
  • ProEvaluate – An advanced evaluation tool to control and monitor the evaluation process with the ability to independently score multiple sections simultaneously and aggregate to a single mean score.
suggested timescales
Phase 1 (Complete 2 weeks after the receipt of PO)

Portal Build Capital Ambitions look and feel (entry point for both Buyers and Suppliers), full rollout of Opportunity Notice functionality across the remaining 23 LB Councils. Links to other websites and implementation of news facility.

Phase 2 (Completed 4-6 weeks after the receipt of PO)

Build and implementation of Shared Calendar, Message/Discussion Board, Document Repository, Pro Subcontract and optional Online PQQ/Evaluation.

Suggested Timescales
next steps
Heads of Procurement - 26 April

Continue coding work – CPV to Proclass

Pursue interface options between CRS and e-tendering suppliers – On-going

Design Group Meeting – Mid May

Develop work flow and full PID – by 18 May

Portal Project Board – 18 May

Proposal to Capital Ambition Efficiency Board 15 June

Next Steps