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Administration Implementation Training. May 29, 2013 Chanute USD 413 And Kansas State Department of Education. Welcome. Welcome KEEP Big Picture How KEEP- isized are you?. Introductions. Bill Bagshaw, Assistant Director Teacher Licensure & Accreditation

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Administration implementation training

Administration Implementation Training

May 29, 2013

Chanute USD 413


Kansas State Department of Education


  • Welcome

  • KEEP Big Picture

  • How KEEP-isized are you?


Bill Bagshaw, Assistant Director

Teacher Licensure & Accreditation

Kayeri Akweks, Education Program Consultant

Teacher Education and Licensure

Dr. Jim Hardy, Superintendent of Schools

USD 413, Chanute

Workshop goals and agenda
Workshop Goals and Agenda




Keep what it is
KEEP—What it is!

  • Evaluation Protocol model designed to assess performance and FACILITATE PROFESSIONAL GROWTH to increase student learning

  • Meets the requirements of the Flexibility Waiver

  • Structured set of protocols and processes fostering evaluator/evaluatee collaboration and goal setting

Keep what it isn t
KEEP—what it isn’t

  • Working feverishly to finish those evals on times

  • A set of personally defined evaluator indicators and protocols that change from evaluator to evaluator

  • A summative document with little or no formative component

What keep really is
What KEEP really is….

Whatever you make

it to be!


  • Learner and Learning

    1.1 Learner Development

  • Note the 4 performance levels and look for key words in those descriptors

  • One of the tasks for our district will be developing a shared understanding of what these key words mean. (Inter-rater Reliability)

  • Note some of the sources of evidence for this rubric

Content of the keep rubrics

Highly Effective




Content of the KEEP Rubrics

Look across each row of the rubric and see what words are used to describe Ineffective, Developing, Effective, and Highly Effective. Compare these words to the Categories that they describe.

1.1 Learner Development: The teacher planned instruction based on the learning and developmental levels of all students

Sources of Evidence for Planning Instruction Based on the Learning and Developmental Levels of All Students

  • Differentiated lesson plans

  • Student work sample

  • Assessment data

  • Teacher reflection


  • Evaluation Process for teachers in first or second year in a district

    --Still evaluated twice with the summary

    rating completed by the 60th day of the semester

  • Evaluation process for teachers in years 3 and 4 in a district

    --Once each year

KEEP Repository

Two Processes Need to Be Completed to Use the KEEP Repository

  • Districts complete a sequence of steps to set up evaluation roles and gain access to the Repository

  • Authenticated Application through KSDE

How to get into the keep repository
How to Get Into the KEEP Repository

  • Authorized Applications - How to Receive Authorization

  • Video link for online training

  • Follow this link to the user login for KSDE Web Applications

KEEP Repository

District Completes

  • Within EDCS:

  • Step 1: Complete profile and assignment data

  • Step 2: Set evaluation roles—July 01

  • Step 3: Submit evaluation roles

KEEP Repository

Step 1: Profile and Assignment Data—District Level

  • Authenticated Applications

    • EDCS

      • Staff Data

        • Find/Update Staff

  • Roll over, Import or Enter Individually

  • Enter Profile and Assignment data

Individual registration for ksde authenticated applications
Individual Registration for KSDE Authenticated Applications

Authenticated applications drop down link @ www ksde org
Authenticated Applications Drop-down Link @

How to register for ksde web applications
How to Register for KSDE Web Applications

Ksde user registration form
KSDE User Registration Form

Add Business Contact Info

Select your User Name and Password - Write Them Down Where You Will Remember Them

Select Your Organization and Building

Add Info in Case You Forget Your User Name or Password

Email from ksde authentication application
Email from KSDE Authentication Application

  • Your registration will be submitted your the District Superintendent for approval.

  • You will receive an email that states you are now registered.

  • Then you can use your username and password to access KEEP.

Accessing keep in authenticated applications at www ksde org
ACCESSING KEEP in Authenticated Applications at

  • After you have received your KSDE User Name and Password APPROVAL email, you will be able to access the KSDE applications through one entry point, the Authenticated Applications Website Login.

KEEP Repository Educator Sign-up

Accessing KEEP

  • KSDE Authenticated Applications

  • Register or Manage My Account

  • Choose KEEP – Educator Update

  • Both Educator ID and SSN# will be required for verification as final step

  • – no dashes in SSN

Using your new log in to access keep
Using Your New Log-In to Access KEEP

Type in your new User Name and Password

Then click the Login Button

Managing your account to add keep
Managing Your Account to Add KEEP

Once you are registered, you will see EDCS as a program that you have information in – Now click on Manage My Account to add KEEP.

Educator Requirements for Update

KEEP Repository Registration

Look up your State Teacher ID # at the State License Look-up at

When KEEP Repository Registration is Complete You Will See KEEP listed in Your Web Applications Links

Accessing KEEP KEEP listed in Your Web Applications Links

  • You may use the same login and password

  • You do not need to request new access

  • KEEP is open – however, if you try to access KEEP before your district has completed their work in EDCS (assignments, evaluation roles, submitted to KEEP) you will not be able see your data

  • Educators must log into KEEP at least one time in order for all data to populate KEEP

Ksde web applications help button
KSDE Web Applications HELP Button KEEP listed in Your Web Applications Links

Ksde web applications help videos
KSDE Web Applications HELP Videos KEEP listed in Your Web Applications Links

Keep repository archive help
KEEP Repository / KEEP listed in Your Web Applications LinksArchive HELP

List of Help Areas/Process

  • KEEP Webpage

  • KEEP Manual

  • KEEP Users Guide

  • KEEP Schematic Map

  • Coming SOON - Ongoing Webinars – see KEEP webpage for schedule

    Technical problems or questions contact:

    Bill Bagshaw, Assistant Director

    Teacher Licensure & Accreditation

    [email protected]


    KayeriAkweks, Education Program Consultant

    Teacher Education and Licensure

    [email protected]


Use of the keep rubrics
Use of the KEEP KEEP listed in Your Web Applications LinksRubrics

  • When an educator selects one of the KEEP Constructs as a GOAL, how is the Goal used throughout Observations, the KEEP Repository, and Evaluation Documents?

  • Goals of the District can match one or more of the educator’s goals.

  • Educator may select an individual goal.

Focusing on the selected goals in the keep rubrics
Focusing on the Selected Goals KEEP listed in Your Web Applications Linksin the KEEP Rubrics

  • How are the Selected Goals used throughout the KEEP Evaluation Process?

    • Artifacts

    • Observations

    • Conferences

    • Summary Rating

Apparent themes
Apparent KEEP listed in Your Web Applications LinksThemes

  • Are you looking for something in particular during the evaluation?


    Student Engagement

    Classroom Technology

    Collaborative Learning

Inter rater reliability
Inter-Rater KEEP listed in Your Web Applications LinksReliability

  • What does Inter-Rater Reliability mean to you?

  • Why is Inter-Rater Reliability necessary?

  • What can you do to ensure Inter-Rater Reliability?

Why are we doing this
Why Are We Doing This?? KEEP listed in Your Web Applications Links

Waiver principle 3 supporting effective instruction and leadership
WAIVER - Principle 3: Supporting Effective Instruction and Leadership

Implement teacher & principal evaluation & support systems will:

  • Use for continual improvement of instruction

  • Use at least 3 performance levels

  • Use multiple measures including student growth as significant factor

  • Evaluate on a regular basis

  • Provide clear, timely, and useful feedback

  • Use to inform personnel decisions

Multiple Measures Leadership

Including Student Growth as a Significant Factor

Multiple measures currently used
Multiple Measures Currently Used Leadership

What multiple measures do you currently use?

  • We are looking at data over time

  • We are looking at data that measures more than just academic preparedness, such as 21st Century Skills

  • We are creating a list that provides examples of student growth in achievement

Multiple measures
Multiple Measures Leadership

  • Use Multiple Measures including student growth as significant factor.

    • Other than State Assessments, what measures can we use to show student growth in achievement?

    • Possible Examples:

      • Student Portfolio’s

      • Local Assessments

      • Pre-Post testing

      • MAPS

      • Instances of Reported Bullying

      • Lexile Reading Scores

Co construct the evaluation
Co-Construct the Evaluation Leadership

  • Multiple Measures

    • Selection

    • Validation

    • Use

  • Significant Student Growth

    • Determining significant

    • Establishing timeline for growth