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SECTION 4 SKILLS Formatting with Special Features

SECTION 4 SKILLS Formatting with Special Features. 4.1 Create and Modify WordArt Text 4.2 Create Drop Caps 4.2 Insert Text Boxes 4.2 Draw Shapes CHECKPOINT 1 4.3 Create SmartArt Graphics 4.4 Create and Modify Tables 4.5 Change the Table Layout 4.6 Change the Table Design.

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SECTION 4 SKILLS Formatting with Special Features

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  1. SECTION 4 SKILLSFormatting with Special Features 4.1 Create and Modify WordArt Text 4.2 Create Drop Caps 4.2 Insert Text Boxes 4.2 Draw Shapes CHECKPOINT 1 4.3 Create SmartArt Graphics 4.4 Create and Modify Tables 4.5 Change the Table Layout 4.6 Change the Table Design CHECKPOINT 2 4.7 Insert a File 4.7 Insert a Section Break 4.7 Create and Modify Columns 4.8 Save a Document as a Web Page 4.8 Insert a Hyperlink 4.9 Merge Documents and Envelopes CHECKPOINT 3

  2. Create and Modify WordArt Text To insert WordArt: • Click the INSERT tab. • Click the WordArt button in the Text group. • Click the desired option at the drop-down gallery. • Type the desired text. WordArt button

  3. Create and Modify WordArt Text…continued To change the text fill of WordArt: • Select the WordArt. • Click the Text Fill button arrow in the WordArt Styles group. • Select a color. To change the text effects of WordArt: • Select the WordArt. • Click the Text Effects button arrow in the WordArt Styles group. • Point to an effect option. • Click the desired variation. Text Fill button Text Effects button

  4. Create and Modify WordArt Text…continued Shape Height measurement box To change the height or width of WordArt: • Select the WordArt. • Click in the Shape Height or Shape Width measurement box in the Size group. • Type the desired measurement. • Press Enter. To change the position of WordArt: • Select the WordArt. • Click the Position button in the Arrange group. • Click the desired option from the gallery. Shape Width measurement box Position button

  5. Create Drop Caps To create a drop cap: • Click the INSERT tab. • Click the Drop Cap button in the Text group. • Click the desired location of the drop cap. Drop Cap button

  6. Insert Text Boxes To insert a text box: • Click the INSERT tab. • Click the Text Box button in the Text group. • Click the desired predesigned text box option. Text Box button

  7. Draw Shapes To insert a shape: • Click the INSERT tab. • Click the Shapes button in the Illustrations group. • Click the desired shape at the drop-down list. • Drag with the mouse to draw the shape. Shapes button

  8. CHECKPOINT 1 • Use this feature to distort or modify text to conform to a variety of shapes. • Shapes • SmartArt • WordArt • Drop Cap • The Text Box button is located on the INSERT tab in this group. • Text • Pages • Illustrations • Links Answer Answer Next Question Next Question • This feature is used to set the first letter of the first word into a paragraph. • Shapes • SmartArt • WordArt • Drop Cap • This button on the INSERT tab contains a number of options you can use to draw shapes. • Shapes • SmartArt • WordArt • Drop Cap Answer Answer Next Question Next Slide

  9. Create SmartArt Graphics To create a SmartArt graphic: • Click the INSERT tab. • Click the SmartArt button in the Illustrations group. • Click the desired category in the left panel of the Choose a SmartArt Graphic dialog box. • Double-click the desired graphic. Choose a SmartArt Graphic dialog box

  10. Create SmartArt Graphics…continued To type text in a shape: • Select the shape and then type the text. OR • Type the text in the Type your text here window. Type your text here window

  11. Create SmartArt Graphics…continued To add a shape: • Select the appropriate box. • Click the Add Shape button arrow in the Create Graphic group. • Click the desired option from the drop-down list. Add Shape button arrow

  12. Create SmartArt Graphics…continued To change the style: • Select the graphic. • Click the More button located at the right side of the thumbnails in the SmartArt Styles group. • Click the desired option. To change the colors: • Select the graphic. • Click the Change Colors button in the SmartArt Styles group. • Click the desired option. SmartArt Styles Change Colors button

  13. Create SmartArt Graphics…continued To change the shapes: • Select the graphic. • Click the Change Shape button in the Shapes group. • Click the desired shape. To change the size: • Select the graphic. • Click the Size button. • Type the desired measurement in the Shape Height or Shape Width measurement box. • Press Enter. Change Shape button Size button

  14. Create and Modify Tables To create a table: • Click the INSERT tab. • Click the Table button in the Tables group. • Drag in the grid to select the desired number of columns and rows. Table button

  15. Create and Modify Tables…continued row column cell

  16. Create and Modify Tables…continued To insert a column or row: • Position the insertion point in the appropriate cell. • Click the TABLE TOOLS LAYOUT tab. • Click the appropriate button in the Rows & Columns group. To delete a column or row: • Position the insertion point in the appropriate cell. • Click the TABLE TOOLS LAYOUT tab. • Click the Delete button in the Rows & Columns group. • Click the appropriate button in the drop-down list. Rows & Columns group Delete button

  17. Create and Modify Tables…continued To merge cells: • Select the appropriate cells. • Click the TABLE TOOLS LAYOUT tab. • Click the Merge Cells button in the Merge group. To select all cells in a table: • Click the table move handle. Merge Cells button table move handle

  18. Create and Modify Tables…continued

  19. Change the Table Layout To change the column width or row height using the measurement boxes: • Click in the appropriate cell. • Click the TABLE TOOLS LAYOUT tab. • Click in the appropriate measurement box in the Cell Size group. • Type the desired measurement. • Press Enter. Height measurement box Width measurement box

  20. Change the Table Layout…continued To change the column width or row height using the gridlines: • Position the mouse pointer on the gridline until it turns into a double-headed arrow. • Hold down the left mouse button. • Drag to desired position. • Release the left mouse button. double-headed arrow

  21. Change the Table Layout…continued To change the cell alignment: • Position the mouse pointer in the appropriate cell. • Click the TABLE TOOLS LAYOUT tab. • Click the desired Align button in the Alignment group. To change the text direction: • Position the mouse pointer in the appropriate cell. • Click the TABLE TOOLS LAYOUT tab. • Click the Text Direction button in the Alignment group the desired number of times. Align buttons Text Direction button

  22. Change the Table Layout…continued To horizontally center the table on the page: • Click anywhere in the table. • Click the TABLE TOOLS LAYOUT tab. • Click the Properties button in the Table group. • Click the Center option in the Alignment section. • Click OK. Table Properties dialog box

  23. Change the Table Design To apply a table style: • Click anywhere in the table. • Click the TABLE TOOLS DESIGN tab. • Click the More button that displays at the right side of the thumbnails in the Table Styles group. • Select an option from the drop-down gallery of style choices. table styles

  24. Change the Table Design…continued Customize the formatting of a table style: • Click anywhere in the table. • Click the TABLE TOOLS DESIGN tab. • Click options in the Table Style Options group. Table Style Options group

  25. CHECKPOINT 2 • This feature is used to create a variety of graphics to visually illustrate and present data. • Shapes • SmartArt • WordArt • Tables • Click this to select an entire table. • table size handle • table copy handle • table move handle • table select handle Answer Answer Next Question Next Question • This feature is useful for displaying data in columns and rows. • Shapes • SmartArt • WordArt • Tables • You can change column widths and row heights by dragging these. • gridlines • dotted lines • dashed lines • none of the above Answer Answer Next Question Next Slide

  26. Insert a File To insert one file into another: • Position the insertion point. • Click the INSERT tab. • Click the Object button arrow in the Text group. • Click the Text from File option. • At the Insert File dialog box, double-click the desired document. Object button arrow

  27. Insert a Section Break To insert a section break: • Position the insertion point. • Click the PAGE LAYOUT tab. • Click the Breaks button in the Page Setup group. • Click the desired option in the Section Breaks section. Breaks button

  28. Create and Modify Columns To format text into columns: • Position the insertion point. • Click the PAGE LAYOUT tab. • Click the Columns button in the Page Setup group. • Click the desired number of columns. Columns button

  29. Create and Modify Columns…continued To display the Columns dialog box: • Click the PAGE LAYOUT tab. • Click the Columns button in the Page Setup group. • Click the More Columns option. Columns dialog box

  30. Save a Document as a Web Page To save a document as a single file web page: • Click the FILE tab. • Click the Save As option. • Navigate to desired folder on storage medium. • Click the Save as type option box. • Click the Single File Web Page (*.mht;*mhtml) option from the drop-down list. • Click Save. Save as type drop-down list

  31. Insert a Hyperlink To insert a hyperlink: • Select the text. • Click the INSERT tab. • Click the Hyperlink button in the Links group. • Type the file name or web address in the Insert Hyperlink dialog box. • Click OK. Insert Hyperlink dialog box

  32. Merge Documents and Envelopes To complete a mail merge: • Click the MAILINGS tab. • Click the Select Recipients button in the Start Mail Merge group. • Click the Type a New List option. • Click the Customize Columns button. steps continued on next slide… Select Recipients button

  33. Merge Documents and Envelopes…continued • At the Customize Address List dialog box, delete and/or add fields. • Click OK to close the dialog box. steps continued on next slide… Customize Address List dialog box Add Field dialog box

  34. Merge Documents and Envelopes…continued • At the New Address List dialog box, type the text in the fields. • Click OK. • At the Save Address List dialog box, navigate to the desired folder. • Click in the File name text box, type the file name, and press Enter. steps continued on next slide… New Address List dialog box

  35. Merge Documents and Envelopes…continued • Open the main document. • Click the MAILINGS tab. • Click the Select Recipients button. • Click the Use an Existing List option. • At the Select Data Source dialog box, navigate to the desired folder, then double-click the desired data source document. • Insert the desired fields in the document by using buttons in the Write & Insert Fields group. steps continued on next slide… Write & Insert Fields group

  36. Merge Documents and Envelopes…continued • Click the Finish & Merge button in the Finish group. • Click Edit Individual Documents at the drop-down list. • At the Merge to New Document dialog box, click OK. Finish & Merge button

  37. Merge Documents and Envelopes…continued To merge an envelope: • At a blank document, click the MAILINGS tab. • Click the Start Mail Merge button, then click Envelopes at the drop-down list. • At the Envelope Options dialog box, click OK. • Click the Select Recipients button. • Click the Use an Existing List option. • At the Select Data Source dialog box, navigate to the desired folder and then double-click the desired data source document. steps continued on next slide… Start Mail Merge button

  38. Merge Documents and Envelopes…continued • Click in the approximate location in the envelope where the recipient’s name and address will appear. • Click the Address Block button in the Write & Insert Fields group. • At the Insert Address Block dialog box, click OK. • Click the Finish & Merge button in the Finish group. • Click Edit Individual Documents at the drop-down list. • At the Merge to New Document dialog box, click OK. Address Block button

  39. CHECKPOINT 3 • Click this button arrow in the Text group on the INSERT tab to insert one file into another. • Object • File • Text • Document • Word automatically adds this to the beginning of a web address. • hppt:// • http:// • htpt:// • hptp:// Answer Answer Next Question Next Question • To increase the ease with which a person can read and understand groups of words, consider setting the text in these. • tables • text boxes • graphics • columns • Insert this in an envelope where the recipient’s name and address will appear. • Address Block • Greeting Line • Complimentary Closing • Salutation Answer Answer Next Question Next Slide

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