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Information Technology Services and Solutions

Information Technology Services and Solutions. Welcome . Todd Scot, MCSE 2003, MCSE 2000:Messaging, CCNA Assistant Director for Information Technology Services and SOLUTIONS todd.scot@vanderbilt.edu Chris Bransford, N+, MCP

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Information Technology Services and Solutions

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  1. Information Technology Services and Solutions

  2. Welcome • Todd Scot, MCSE 2003, MCSE 2000:Messaging, CCNA • Assistant Director for Information Technology Services and SOLUTIONS • todd.scot@vanderbilt.edu • Chris Bransford, N+, MCP • Systems Administrator for Information Technology Services and SOLUTIONS • chris.bransford@vanderbilt.edu

  3. ITSS Staff*STARS* • Jason Bradley • Chris Bransford • Joe Martin • Mike Curatolo • John Mott (Outsourced database development)

  4. Our definition of a portal • One site with different views based on users role • Active Directory Integrated • Push technologies • Audience Targeting • Document control capabilities • Collaborative document workspaces • Extensive search capabilities • Content Management capabilities • Remote access • Personal “My Site” • E-Portfolios • Office 2003 Integration • Single Sign On • Microsoft SQL Server • Builds a sense of community

  5. BeforeDisconnected Silos and pods of data Feeding three disconnected Web sites

  6. AfterOne connected data silo feeding two connected web sites

  7. Main Topics • One site with different views • Collaboration • Data warehouse/ data views • My Site • Content management • Enterprise Search • Remote Access • E-portfolios • Single Sign-on

  8. One site with different views based on users role • Audience targeting enabled us to customize an experience for the user based on their role by pushing relevant news, links, documents, and applications. • Targeting Content • Based on audiences (AD Groups) • Web Parts • Links • News • Areas

  9. Active Directory Integrated • Leverage already established AD users and groups infrastructure. • Minimal increase in administrative overhead.

  10. Collaborate • Microsoft wants you to start paying more attention to the "Save As" command. Instead of the usual habit of saving documents to a hard drive, Microsoft wants you to place them in server-based collaborative "work spaces" that can be accessed by multiple people. Such document sharing is one of the main ideas behind SharePoint

  11. Collaborate • Document Control • Version History • Check-in/Check-out • Approval • “Alerts” • “Presence” • MSN • Real-time collaboration • Ad-hoc WSS workgroup site creation • Office 2003 Integration • Support for SharePoint sites, including the ability to save documents to a public work space with a flick of the Save As command, is built into Office 2003 • Outlook 2003 Integration • Integrated workspace creation

  12. “Alert” SourcesPush Technologies • Relevant information finds you! • Search results • Portal Content • News • Links • Sites • Documents

  13. What’s Next for Collaboration? • “Further down the road, SharePoint's role is likely to morph again, said Peter Pawlak, an analyst at research firm Directions on Microsoft. That will occur, as functions for managing common documents and other types of content are embedded into the WinFS file management system used by Longhorn, the next version of Windows.” • By David Becker CNET News.com

  14. Data WarehouseSQL Diagram

  15. PECO Reports • PEco • VULS Directory 4/12/2004 • Administrators 4/22/2004 • Faculty 4/22/2004 • Adjunct Faculty 4/22/2004 • Distribution List 4/22/2004 • Visiting Faculty 4/22/2004 • VU People Finder • peCO • My Schedule (Beta) • Upper Class Schedule (Beta) • First Year Schedule (Beta) • Tentative Class List (Beta) • Electives Class List (Beta) • My Info • Self managed • Oasis Courses • Calendars • Outlook Enabled events and classes • i-Calendar • Phase II sync

  16. My Site • Customizable • Public/Private • Private and public Document storage • Office 2003 Integrated • “set as office default website” • Targeted Items • News for you • Links for you • Course Schedule • Class dates and times • Outlook Enabled • Books • My Subscriptions • Workspaces • Project collaboration • E-Portfolios • Site creation • Page Creation

  17. Push Technologies • Subscriptions • “Alerts” • Email • Alert Summary

  18. Content Management • Student Departments • Student Organizations • My Sites • News posting • Targeted Links posting • E-portfolios • ITSS staff

  19. Enterprise Search • Searches • Title • Metadata • Contents • All Office applications • Any file type with ifilter • .PDF • .ZIP • .WPD

  20. Extensive Search • Content Sources • Portal Content • External Web Sites • HR • Network Shares • P:/ • People, My Sites • Tech Training • Exchange public folders • Databases • Search Scopes • Search Alerts

  21. Best Bets • Assign keywords to specific content • Shows up at the top of the search results

  22. Remote Access • No VPN • Webdav access to network drives • HTTPS network places • Office Integration • Open • Save • Email • OWA (Single Sign-on) • (HTTP/RPC) • HTML Viewer

  23. E-portfolios • In their most basic form, ePortfolios allow students to securely store, publish (i.e., display) and update their creative work on a university's Web site. For instance, an architecture student can display his designs and schematics, a computer animator can post her short films, and a music major can publish his unique arrangements. As they interview for internships, career opportunities, or graduate schools, these students can direct potential employers and admissions personnel to their respective online ePortfolios.

  24. More than mere Web sites, ePortfolios also are complex data management systems. When properly designed using such standards as eXtensible Markup Language (XML), ePortfolios can interact with course management systems, HR systems, and enterprise resource planning (ERP) applications. In other words, ePortfolio sites can securely gather student grades, professor names, evaluation comments, and other content, providing a complete 360-degree view of a student's academic record to approved site visitors. • Joseph C. Panettieri is editorial director at New York Institute of Technology (www.nyit.edu). He has covered Silicon Valley since 1992 for InformationWeek, Ziff Davis Internet, and others.

  25. Single Sign On Single sign-on allows you to store and map account credentials. This prevents users from having to sign on again when portal-based applications retrieve information from business applications, such as third-party enterprise resource planning and customer relations management (CRM) systems. By using single sign-on, you can centralize information from multiple back-end applications through a single portal that uses application definitions. By using application definitions, you can minimize and automate the sign-on process to these applications in a more secure environment. In addition, SharePoint Portal Server provides an easy interface for developers to create and extend this feature.

  26. Single Sign-on • SQL Web parts • Web sites • OAK(Blackboard) • OWA

  27. Server Farm

  28. Client • PC • IE 5.5 / IE 6.0 • Netscape 6.x • Macintosh • OS X • Mozilla

  29. Information Technology Services and Solutions

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