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Leadership. Mark Krupski, Director Olmsted County Property Records & Licensing November 10, 2011. Leadership. What is it? What does it look like?. We know it when we see it. A dynamic, world-class County delivering excellence every day. Mission. Why we exist. Values. Our Character

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slide1

Leadership

Mark Krupski, Director

Olmsted County Property Records & Licensing

November 10, 2011

slide2

Leadership

What is it?

What does it look like?

We know it when we see it.

slide4

Mission

Why we exist.

slide5

Values

Our Character

What’s important to us!

  • Integrity
  • Dedication
  • Respect
  • Innovation
slide6

Vision

The Vision Statement sets the course.

It is the most important aspect in providing direction to both the leader and the organization.

slide7

The Vision is your map.

19th Century World Map

Political world map illustrated by the English artist Walter Crane showing the extent of the British Empire in1886

slide8

Property Records & Licensing Strategy Map

Vision: WORLD CLASS CUSTOMER SERVICE

Mission: “The purpose of Property Records and Licensing is to preserve land and individual records; past, present and future for the benefit of the public.”

Values: Integrity - Dedication - Respect - Innovation

Build the Community

Manage the Resources

Run the Business

Develop the Employees

Effective use of

resources

How?

Why?

Innovationand operational excellence

Fostering internal and external partnerships and collaborations

Culture of excellence

Learning and growth

Embrace diversity

Maintain public

trust

Effective, accessible and responsive

slide9

World Class Customer Service

Our vision drives everything…

What are we striving for?

Perfection?

Continuous improvement?

Can we celebrate our successes even though we never fully achieve our vision?

slide10

Property Records & Licensing – M4R

Strategies, Objectives, Measures, Targets and Owners

1. Effective, accessible and responsive

2. Maintain public trust

Build the Community

1.1. Provide excellent customer services

2.1. Assess public perception

2.2. Professional integrity

slide11

Build the Community

Our customers are why we are here.

A customer is the most important visitor on our premises.

They are not dependent on us, we are dependent on them.

They are not an interruption of our work.

They are the purpose of it.

They are not an outsider to our business.

They are a part of it.

We are not doing them a favor by serving them.

They are doing us a favor

by giving us the opportunity to do so.

Mahatma Gandhi

slide12

Property Records & Licensing – M4R

Strategies, Objectives, Measures, Targets and Owners

3. Effective Use of Resources

Manage the Resources

3.1. Evaluate services to assess continued effective use of resources

3.2. Performance Based Budgeting

slide13

Manage the Resources

Our customers expect us to be good stewards of their resources.

It is part of providing

“World Class Customer Service.”

slide16

Property Records & Licensing – M4R

Strategies, Objectives, Measures, Targets and Owners

4. Innovation

and

operational excellence

5. Foster internal & external partnerships & collaborations

Run the Business

4.1. Meeting, and at times exceeding deadlines

5.1. Utilize internal and external “connections” to facilitate better results for customers

slide17

Run the Business

We hear a lot about six sigma,

continuous improvement and Kaizen.

In order to improve processes and practices, we must first understand our current processes and practices.

We do this by mapping these.

Kaizen: Japanese for "improvement", or "change for the better" refers to philosophy or practices that focus upon continuous improvement of processes in manufacturing, engineering, game development, and business management.

slide19

Property Records & Licensing – M4R

Strategies, Objectives, Measures, Targets and Owners

6. Culture of excellence

7. Learning and growth

8. Embrace Diversity

Develop the Employees

7.1. Cross-training of staff

6.1 Hold staff accountable “standards of excellence”

8.1. Create opportunities

6.2 Provide recognition

7.2. Support professional training

slide20

Have Faith in Yourself

Believe you can and you're halfway there.

Theodore Roosevelt

Without faith nothing is possible.

With it, nothing is impossible.

Mary McLeod Bethune

Always bear in mind that your own resolution to succeed is more important than any other.

Abraham Lincoln

slide22

Allow Others to Make Mistakes

I have always found that mercy bears richer fruits than strict justice.

Abraham Lincoln

slide23

Make Mistakes

It is hard to fail, but it is worse never to have tried to succeed.

Theodore Roosevelt

slide25

Aesop Fable: Wind and the Sun

  • The Wind and the Sun were disputing which was the stronger. Suddenly they saw a traveler coming down the road, and the Sun said: "I see a way to decide our dispute. Whichever of us can cause that traveler to take off his cloak shall be regarded as the stronger. You begin." So the Sun retired behind a cloud, and the Wind began to blow as hard as it could upon the traveler. But the harder he blew the more closely did the traveler wrap his cloak round him, till at last the Wind had to give up in despair. Then the Sun came out and shone in all his glory upon the traveler, who soon found it too hot to walk with his cloak on.
  • Kindness effects more than severity
slide26

Continue to learn.

Be curious.

Read.

slide30

Property Information Website

  • Marriage License Web Application
  • Managing 4 Results Balanced Scorecard
  • ACH Property Tax Payments
  • Girard’s Solution Software
  • Online Property Tax payments
  • Online Recorded documents
  • E-Signatures
  • Countywide cashiering system
  • Passport Kiosk
  • Marriage License Kiosk
  • Service Delivery-remodel Vital Records & Licensing area
  • ERER – eRecording (Lighthouse), eCRV
  • OCR – Optical Character Reader (Flex Indexing)
  • Workflow – Recorder
  • Workflow – PRL
  • Collaboration / Public Education
  • Property Tax System rewrite
  • Replace Election night reporting software
  • Credit Cards for ‘Point of Sale’
  • Online shopping cart for PRL services
slide33

PRL’s Communication Plan

Who - All personnel

What - Define key messages

When - Continuously

Where - Department Meetings, staff meeting, performance plans, posters, newsletters

Why - clear expectations; understanding how what we are doing today, contributes to our strategic direction; know what we have done has been effective; etc.

slide36

Communication Plan

It is critical that Managing for Results is supported by Administration and the County Board.

Olmsted County started implementing Managing for Results using the Balanced Scorecard in 2005. PRL completed their first Balanced Scorecard in late 2007. Skeptics thought that this may be the flavor of the month. However many of them have begun to embrace the concept over time.

I have found that staff are energized by being informed about the big picture and how, “what they do”, contributes to the overall goals and objectives of the department and the county as a whole. There is feeling of being part of something larger than oneself.

PRL developed and implemented the Balanced Scorecard as a Management Team Assistance from the Associate County Administrator. The following year we reworked the scorecard with non management personnel. This was very effective in improving understanding of the scorecard and Managing for Results as well as better buy in from Staff.