Goals of this session. Discuss hiring procedures. 1. Restart schools will need to revisit their SIG plans/budget ASA funds: timeline and restrictions. Discuss OTPS rules/restrictions related to ARRA funding. 2. All OTPS services must have a contract.
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Discuss hiring procedures
Discuss OTPS rules/restrictions related to ARRA funding
ASA funds can only be used for Salaries (i.e. NOT for per session and NOT for OTPS)
All OTPS services must have a contract
Vendors must have an active contract with the DOE and sign an additional ARRA addendum regardless of the size of the procurement. This means that non-contracted services below $25,000 are NOT ALLOWED. Services cannot start until a contract is fully executed and registered with the Comptrollers Office
The Office of School support will send a list all SIG proposed vendors, specifying the ones that do not have an applicable contract
Steps for choosing an already-contracted vendor
In order to find the list of already-contracted vendors, schools need to:
The DOE has already vetted and approved hundreds of qualified vendors for most – if not all – services related to student support, PD and Whole School Reform services
If schools want to work with a non-contracted vendor…
Vendors must submit an MTAC application for title(s) that best fit their scope of services . Download RFP from vendors’ portal
Since the awarding process could take up to nine  months, schools should not expect to be able to start work with these vendors before the spring of 2012
Asset inventory and tagging
On top of Standard Operating Procedures, equipment and textbooks must have asset tags which say “Property of NYC DOE” and “Funded by ARRA.” Textbooks must be stored in a separate place on the shelf from non-ARRA textbooks and the shelf should be labeled as “Funded by ARRA.”
Travel expenses are allowed. However, travelers must use personal funds to pay for all expenses (air/train fares, lodging, meals and incidentals). Expenses will be reimbursed after trips. Use of travel agency is not allowed.
Remodeling and capital projects are not allowed