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Library Tutorial for Life Science Honours Students. Kenneth Lim [email protected] 2 & 3 Jul 2013 With acknowledgements to NUS Libraries EndNote Team. Outline. Services for Honours Students Overview of online databases for Life Sciences Plagiarism and Citations

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Library tutorial for life science honours students

Library Tutorial for Life Science Honours Students

Kenneth Lim

[email protected]

2 & 3 Jul 2013

With acknowledgements to

NUS Libraries EndNote Team


  • Services for Honours Students

  • Overview of online databases for Life Sciences

  • Plagiarism and Citations

  • Introduction to bibliographic software & EndNote

  • Adding references to your library

  • Managing references: groups & duplicates

  • Cite While You Write

  • Backing up

  • Guides and Tips

Loan entitlement for honours students
Loan Entitlement for Honours Students

  • 30 items 28 days 3 renewals

How do I Borrow a Book?


Document delivery service dds
Document Delivery Service (DDS)

  • Request journal articles, book chapters or conference papers that are not available in NUS Libraries

  • Accessed via E-Forms

  • Cost borne by NUS Libraries

  • Limited to 3 requests

  • Requires approval by your Supervisor

  • Checking of request status


Online database guides resources
Online Database Guides & Resources

  • Biological & Life Sciences Subject Guide

  • PubMed Resources

  • Web of Science / BIOSIS Resources

  • Scopus Resources


  • What is Plagiarism?

    • A piece of writing that has been copied from someone else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.)

    • The act of taking someone’s words or ideas as if they were your own.

  • Avoiding Plagiarism

    • CIT Preventing Plagiarism site

    • Proper citation of information sources

    • turnitin software

Citations bibliography

In-text Citation

Herring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing.

Citations & Bibliography


Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10(4), 439-459.

  • Two places to cite the references you have used:

  • within a sentence (in-text citation)

  • at the end of the document (bibliography/references)

Endnote online guide
EndNote Online Guide

Introduction to endnote
Introduction to EndNote

  • A software that:

  • stores and organises references from many sources

  • inserts these references into a Word document, and

  • automatically formats your references according to a predefined citation style

Installing endnote for pc
Installing EndNote for PC

For installation issues, contact NUS IT Care

Tel: 6516-2080, Email: [email protected]

Installing endnote for mac
Installing EndNote for Mac

Email software administrator for instructions

The endnote library
The EndNote Library

  • Contains all your references. No limit to number of references, but <100,000 is recommended

Step 1 create an endnote library


Step 1: Create an EndNote Library

  • All programs > EndNote > EndNote Program

  • File > New

  • Filename: Test (*.enl)

  • Save

Step 2 add references to the library
Step 2: Add References to the Library

Import PDF



Import Text File

Online Search

Manual Inputting

EndNote Library

Cite While You Write

MS Word

Method 1 direct export
Method 1: Direct Export

  • Export references directly from database

  • At the database, select the records you want

  • Save, output, export or send to EndNote (Look for “RIS format”)

  • Click Open to transfer records to your EndNote library

Method 1 direct export wos
Method 1: Direct Export (WOS)

1. Mark the records

2. Click on EndNote

Method 1 direct export pubmed
Method 1: Direct Export (PubMed)

1. Mark the records

2. Send to>Choose Destination>Citation Manager

Method 2 import txt file
Method 2: Import .txt File

  • Used when references cannot be exported to EndNote.

  • Very few databases e.g. Factiva

  • At the database, select the records you want

  • Export text (.txt) file and save on desktop

  • In EndNote, go to File > Import

  • Browse and select the .txt file

  • Select Import option > Other filters

Which filter to use?

Method 3 online search


Method 3: Online Search

  • Search free databases (e.g. PubMed) and library catalogues (e.g. LINC, Library of Congress)

  • Go to Online Search Mode > More

  • Select a free database or catalogue, e.g. NATL U of Singapore

  • In the online search pane, search by exact title of book or conference proceeding

  • Copy the reference to Local Library Mode

Method 3 online search1
Method 3: Online Search

Search by the exact title

2. Select more

1. Click on Online Search Mode (Temporary Library)

Method 4 import pdf files
Method 4: Import PDF Files

  • Extracts references from PDF files

  • PDF must contain a Digital Object Identifer (DOI) and is not a scanned document.

  • Steps:

  • In EndNote, go to File > Import

  • Choose either file or folder, and change Import Option > PDF

  • Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI

Method 5 manual inputting
Method 5: Manual Inputting

Link to the video:

Step 3 duplicate references
Step 3: Duplicate References

  • To set criteria:

  • Edit > Preferences > Duplicates

  • To find duplicates:

  • References > Find Duplicates

Managing references custom groups
Managing References: Custom Groups

  • Create folders to group (categorise) references

Go back to All References.

Select references and drag into custom group. Alternatively, right click on the references > Add References To > My Groups

Managing references smart groups
Managing References: Smart Groups

  • Automatically group references based on your search criteria, e.g.: author/year/title contains/is/word begins with…

  • Note: Any references added to EndNote will be automatically filed in the group, with immediate effect




Attaching files to references
Attaching Files to References

  • To set criteria:

  • References > File Attachment > Attach Files

Step 4 cite while you write cwyw
Step 4: Cite While You Write (CWYW)

  • Use MS Word to insert citations into your paper

  • Create a paper with properly formatted references, bibliography, figures & tables

  • Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only

  • Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option

Endnote tab field shading
EndNote Tab & Field Shading

  • If EndNote is properly installed, you will see the EndNote tab in Word

  • After you add references, Field shading shows up as text highlighted in grey.

Setting for field shading in word
Setting for Field Shading in Word

Top left corner: Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always”

Inserting citations
Inserting Citations

Method 1: Find Citation

a. EndNote X6 tab:

Insert citation > Find Citation

b. Search for a word in any field (e.g. title, author)

c. Select the references that you want to insert into your paper

Method 2: Insert Selected Citation(s)

In EndNote library, select a citation

Go to Word and place cursor at insertion point

Click on Insert Citation > Insert Selected Citation(s)

Editing citations references
Editing Citations & References

  • Edit & Manage Citation(s)

  • E.g. add page numbers, exclude author, exclude year

  • Edit Library Reference(s)

  • Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography

Change style create a bib section
Change Style & Create a Bib Section

  • To change the citation style

  • EndNote X6 tab:

  • Click on Style > Select Another Style…

  • To create bibliography section*

  • Bottom right corner of Bibliography group > Layout > Bibliography title

  • Type References (or Bibliography)

  • *The bibliography section appears only when you insert a citation

Convert to plain text
Convert to Plain Text

  • Before sending documents to a publisher, remove the field codes used for EndNote citations because they may interfere with publisher’s layout programs

  • EndNote X6 tab > Bibliography Group > Convert Citations and Bibliography > Convert to Plain Text

  • A copy of the Word document will be created with no field codes


  • Services for Honours Students

  • Overview of online databases for Life Sciences

  • Plagiarism and Citations

  • Introduction to bibliographic software & EndNote

  • Adding references to your library

  • Managing references: groups & duplicates

  • Cite While You Write

  • Backing up

Export travelling library
Export Travelling Library

Exports all the references used in Word document to another (or new) library

  • EndNote X6 Tab > Tools Group > Export to EndNote > Export Traveling Library

Backing up library 1
Backing Up Library (1)

  • Method 1: Save a Copy

  • Creates an exact copy of the library  xxx Copy.Data and xxx Copy.enl

  • File > Save a Copy…

Backing up library 2
Backing Up Library (2)

  • Method 2: Compress Library

  • Saves the .enl file and .Data folder into one compressed file

  • File > Compressed Library (.enlx)

  • To restore: File > Open > Open Library…

More information on endnote
More Information on EndNote

  • EndNote LibGuide

  • EndNote X6 User’s Guide

  • Endnote Training YouTube Channel

  • EndNote Updates

  • Output Styles

  • Connection Files

  • Microsoft Word Templates

  • Frequently Asked Questions

  • Contact NUS Libraries’ EndNote team: [email protected]

Library proxy stem bookmarklet
Library Proxy Stem/Bookmarklet

  • NUS Libraries Proxy Stem

  • e.g. Prefix a URL with the NUS Libraries Proxy Stem



  • Installing the NUS Libraries Proxy Bookmarklet:FAQ:

Accessing full text via google scholar
Accessing Full-Text via Google Scholar

  • Setting up NUS Libraries access in Google Scholar : FAQ:

  • Alternate direct link:

Accessing full text via pubmed
Accessing Full-Text via PubMed

  • Setting up NUS Libraries access in PubMed:

  • FAQ:

  • Direct link: