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Game Rescheduling and Cancellation Policy

Game Rescheduling and Cancellation Policy. Jorge Simon East Central games Commissioner Feb 18, 2013. Objectives All scheduled games shall be played in a season and scores be posted to the standings. All teams must be willing to find alternate dates in case of rescheduling. Scope

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Game Rescheduling and Cancellation Policy

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  1. Game Rescheduling and Cancellation Policy Jorge Simon East Central games Commissioner Feb 18, 2013

  2. Objectives All scheduled games shall be played in a season and scores be posted to the standings. All teams must be willing to find alternate dates in case of rescheduling.

  3. Scope This procedure applies to the Classic, Recreational and Adult leagues. The exceptions are noted where applicable.

  4. Definitions • Fees - only applicable to classic league • No-show $100 • Cancellation $ 50 • Forfeit • A forfeit is declared when a team fails to show up or cancels a game in advance • A forfeit is recorded as 1-0 in favor of the team that is present or willing to play the game • Game cancellation reasons • There are no valid reasons for cancelling a game • Teams shall make every attempt to reschedule a game • Game rescheduling reasonsAll of these reasons apply when the majority, at least 70%, of players cannot make the date • Game postponed due to inclement weather • Field deemed unplayable by the field marshal, referee or owner • Game conflicts with a school or church event • Game conflicts with a state league or Midwest Regional League (MRL) game • Game conflicts with a state cup game

  5. Procedure • The team rescheduling shall notify the opposing team and the field scheduler using the Rescheduling form • The rescheduling team could provide three (3) alternate playing date/times right away. • The team being rescheduled upon shall: • If the rescheduling team provided alternate playing date/times, pick one new date • If the rescheduling team did not provide alternate playing date/times, provide three (3) alternate playing date/times within one (1) week • The new location must be agreed upon by both teams • The new game does not need to be played at the same location as the original game • Both team shall agree on a new date one (1) week after the alternate dates are presented; so there is a maximum of two (2) weeks to reschedule from the time the rescheduling notification. • In the event the team being rescheduled upon does not provide alternate playing date/times within one (1) week, then the rescheduling team will set a new date/time and location. • If the teams have not made a decision by the end of the two (2) week period, then the EC Games Commissioner shall be notified in order to set a new playing date/time and location. • Rescheduling a game to be played in the last week of the season • Both teams shall complete the rescheduling attempts in one (1) week; all steps outlined above • Games could be played after the East Central season is over but all games must be played before August.

  6. Actions and fees The cancel and no-show fees only apply to the following leagues: • Classic • NOT to Recreational or Adult Inclement weather • Players should be checked-in only if weather conditions are favorable to play the game • If both teams are checked-in when the referees decide not to play the game, then referees are to be paid • Upon rescheduling the paid referees must make every attempt to attend the rescheduled game • No additional pay will be given to the already paid referees • New referees will be paid for their position • If the teams are not checked-in when the referees decide not to play the game, then referees are not to be paid

  7. Actions and fees Conditions and actions/fees related to game rescheduling and canceling

  8. Rescheduling form

  9. Game information

  10. Opposing team information Link to team contact information

  11. Field scheduler information Link to field scheduler list

  12. Alternate date/time and locations

  13. Agreed upon new date/time

  14. Submit Every time a change is made; the form needs to be submitted. All listed emails on this form will get an email every time the form is submitted

  15. House keeping • These new policy will replace the following sections: • Game Management Regulations E • Non-Attendance of Opposing Team • Game Management Regulations F • Rescheduling Games • Game Management Regulations M • Referee - Referee Pay When A Game Is Not Played As Scheduled, or Suspended

  16. Thank you!

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