slide1 l.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
User Support for the Statewide Financial System Deb Best, SFS Program PowerPoint Presentation
Download Presentation
User Support for the Statewide Financial System Deb Best, SFS Program

Loading in 2 Seconds...

play fullscreen
1 / 26

User Support for the Statewide Financial System Deb Best, SFS Program - PowerPoint PPT Presentation


  • 227 Views
  • Uploaded on

User Support for the Statewide Financial System Deb Best, SFS Program Agenda The Statewide Financial System: An Overview SFS Support: Prior to “Go-Live” SFS User Support: Post “Go-Live” The Statewide Financial system: an overview Two Projects Became One

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'User Support for the Statewide Financial System Deb Best, SFS Program' - ryanadan


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

User Support for the

Statewide Financial System

Deb Best, SFS Program

agenda
Agenda
  • The Statewide Financial System: An Overview
  • SFS Support: Prior to “Go-Live”
  • SFS User Support: Post “Go-Live”
two financial components comprise the sfs
Two Financial Components Comprise the SFS

Central

Accounting

System

(CAS)

Security Controls

Financial

Management

System

(FMS)

phased sfs rollout to state agencies
Phased SFS Rollout to State Agencies

All In-Scope Functionality

Grants, Project Accounting & Asset Functions

Core Financials & Procurement Functions

sfs functionality
SFS Functionality

End Vision – All System Functions Fully-Implemented

(15,000+ core users)

Phase 1 Functional Scope

(7,000+ core users)

Asset Management

Inventory Management

Core Financial & Procurement Functions

Bid Development / eProcurement (Strategic Sourcing)

Grantee, State as

Treasury / Cash Management

Grantor, State as

Accounts Receivable / Non-Tax Revenue

Project Accounting (Federal Grants, Capital & IT Projects)

General Ledger / Commitment Control

Purchasing / Statewide Vendor File

Accounts Payable / Travel

Contract Audit Management

Data Warehouse and Business Intelligence

sfs benefits
SFS Benefits
  • Provides Value through Better Government
    • Timely, dependable and transparent financial information
    • Promote accountability
    • Encourages creation of consolidated, customer-focused shared services
sfs benefits9
SFS Benefits
  • A Catalyst for Process Improvements
    • Immediate, tangible benefits by integrating a previously-fractured environment
    • Improves the budget process for all stakeholders
    • Dramatically improves the way the State acquires goods/services
    • Provides a basis for making strategic procurement decisions
    • Expands the State’s ability to account for revenue collections
sfs benefits10
SFS Benefits
  • The SFS Empowers Stakeholders
    • Offers intelligent business features with a user-friendly look and feel
    • Provides self-service functionality for travel requests/reimbursements
    • Extends system access beyond the “main office” to other locations/field users
    • Facilitates information exchange with vendors/not-for-profit providers
sfs benefits11
SFS Benefits
  • Provides Solid Foundation for Future Business Improvements
    • Additional ERP functionality (e.g., human resources, time recording, compensation, etc.)
    • Potential fleet/facilities management capabilities
    • E-Procurement
  • For More Information About the SFS, Visit www.sfs.ny.gov
get supporting documentation to help you prepare for the sfs
Get Supporting Documentation to Help You Prepare for the SFS
  • All Agencies:
    • SFS Agency Implementation Guide-Primary source of information for State agencies throughout the planning, development and deployment of the SFS
    • Agency Task Lists - Details specific agency tasks in preparation for SFS deployment
    • Conversion Guide - Provides information on data that will be converted from Central Accounting System /agency systems to the SFS
    • SFS Report Catalog - Includes legacy report numbers that will be replaced by the SFS

All are available on the SFS web site at www.sfs.ny.gov

get supporting documentation to help you prepare for the sfs14
Get Supporting Documentation to Help You Prepare for the SFS
  • Phase 1 Agencies:
    • Chart of Accounts (COA) Handbook - Reference tool providing information about the Chart of Accounts for SFS deployment
    • SFS Training Materials – Information about user training delivery for the SFS

All are available on the SFS web site at www.sfs.ny.gov

who to contact to for assistance
Who to Contact to for Assistance
  • SFS Help Desk
  • Conducting agency bulkload interface testing/certification
  • TumbleWeed server registration
  • Answers to SFS Agency Implementation Guide questions
  • CAS Security Coordinator support
  • Email at HelpDesk@osc.state.ny.us or call (518) 457-7SFS
who to contact to for assistance16
Who to Contact to for Assistance
  • SFS Program Deployment Liaisons
    • Assigned to each agency to provide you help with deployment activities
      • People readiness
      • Process readiness
      • System readiness
      • Data readiness
      • Infrastructure readiness
  • Find your Deployment Liaison on the SFS web site at www.sfs.ny.gov
where to go with sfs questions
Where to Go with SFS Questions
  • SFS Knowledge Base
    • Research a library of SFS Program documentation
    • Research approved SFS Program answers to previously-submitted agency questions
    • Submit implementation-related questions and supporting details to the SFS Program via the Implementation Question Submission (IQS) form
      • The Knowledge Base is available on the SFS web site
  • Check out the Knowledge Base on the SFS web site at www.sfs.ny.gov
still more questions
Still More Questions?
  • Information Sessions
    • Broad range of information on specific functional/process topics
  • Q & A Sessions
    • Answers to questions on core agency business and technical implementation activities
  • Awareness Sessions
    • General overview of the SFS targeted for prospective end users and agency staff

Email general SFS Program questions/comments to feedback@sfs.ny.gov

sfs web site resources
SFS Web Site Resources
  • Latest Deployment

News

  • Meeting

Presentations

  • General System

Information

  • Training Schedules
  • SFS Q & A
more ways to keep in touch with sfs information
More Ways to Keep In Touch with SFS Information
  • Daily System

Updates for

Agencies via

the SFS Portal

Home Page

sfs help desk
SFS Help Desk
  • Full Service SFS Support for Phase 1 Users
  • Provide Future Phase Agencies with Support Services Similar to Those Offered for the Current CAS
  • SFS Agency Security Coordinator Support
  • Accessible from 7 AM until 6 PM Monday – Friday
    • Internal 7-7SFS (7-7737)
    • Toll-Free (877) SFS-4185
    • Local (518) 457-7SFS
  • Email at HelpDesk@osc.state.ny.us or call (518) 457-7SFS
assistive learning
Assistive Learning
  • SFS Design with Assistive Learning Technology in Mind
  • Compliance with Federal/State Requirements
  • Assistive Technology End-User Needs Survey Will Be Conducted by the SFS Program After Role-Mapping Completed
in summary
In Summary
  • Much Information Available Now and in the Future to Support Agencies and Their SFS Users Both Pre- and Post-”Go-Live”
  • SFS Help Desk
  • SFS Web Site
  • General Questions to feedback@sfs.ny.gov