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Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search. Renata Dyer Manager, Systems and Electronic Services High Court of Australia Library. AIUG Conference, 2010.

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utilising millennium ports to restrict discovery of the library collections via webpac search

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

Renata Dyer

Manager, Systems and Electronic Services

High Court of Australia Library

AIUG Conference, 2010

background

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Background
  • The HCA WebPac is made available publicly
  • The Library Collections contain material that has to be suppressed from the public view
  • Prior to March 2010, a range of individual items were suppressed
  • Library patrons were required to logon to Staff View in order to discover all material

AIUG Conference, 2010

searching in webpac issues

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Searching in WebPac: Issues
  • Home WebPac page on Intranet opened /patroninfo (logon page) forcing the patrons to logon prior to searching
  • The records were displayed in Staff View – not user friendly
  • External users did not have any issues

AIUG Conference, 2010

purpose of the project

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Purpose of the Project
  • Enabling our users to seamlessly access WebPac without logging on and viewing records in the Staff Mode
  • To restrict WebPac access to specific material held in the Library collections in more secured way

AIUG Conference, 2010

investigating possible solutions

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Investigating possible solutions
  • Learning about scopes
  • Library purchased four scopes in the past and only 2 have been used
  • Service Request submitted inquiring if ports/scopes can be used to restrict what is displayed in public view without the suppression on item level
  • Talking to III Senior Systems Librarian: Ports? Scopes? Network Access Logon?

AIUG Conference, 2010

phases

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Phases
  • Opening new port (III)
  • Creating new scope. The purpose of the scope was to nominate locations discoverable in public search (PublicOpac)(III)
  • Creating a new logon (Library)Two logons were used to ensure access is controlled for each port.
  • New wwwoptions2080 added to Mil Admin – Settings – Web Options tab (III)
  • Lockscope configured in Mil Admin - Web Options; F for 2080 and T for 80 (Library)

AIUG Conference, 2010

telnet configuration

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Telnet configuration
  • New port 2080 created by III
  • The port is configured in the Network Access Administration Table; Telnet path A-A-L-N

AIUG Conference, 2010

telnet configuration cont

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Telnet configuration - cont
  • Two distinctive logons are applied: hcweb and web
  • Web logon is associated with ‘old’ port 80 – locked to PublicOpac scope

A-A-L-L

  • Hcweb logon is associated with new 2080 port – scope not locked

AIUG Conference, 2010

slide9

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Ports, Logons and Scopes

Millennium Ports Administered via Telnet

Administered via Mill Admin wwwoptions files

2080

80

2082

Web

PublicOpac scope

hcweb

hcweb

no scope

Logons

Scopes

Lockscope=F

Lockscope=T

Classic OPAC: shared screens files

toplogo_s3.html

toplogo.html

WebPac Pro

/ =mainmenu.html

/search =opacmenu.html

AIUG Conference, 2010

further customisation of the screens

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Further Customisation of the Screens

Issue: screens files were shared; two OPAC views looked exactly the same.

  • But….the scopes displayed in the menu on port 80 did not function….

Initial (and partial) Solution:

  • The “/search” returns opacmenu.html and “/” returns mainmenu.html.

The opacmenu.html changed (III) to hide scopes but STARTOVER would still go to mainmenu.html and reveal scopes.

AIUG Conference, 2010

html changes in opacmenu html

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

HTML changes in opacmenu.html

The "opacmenu.html" file was changed from:

<FORM METHOD=POST ACTION=/search~/a?a>^M  <!--{scope}-->^Mto this:

<FORM METHOD=POST ACTION=/search/a?a>      <!--{scope}-->Two things are accomplished:  by indenting the 'scope' token, it becomesdisabled, and the scope dropdown disappears from the page.

This work was done by Mark Welge, Senior Systems Librarian, III

AIUG Conference, 2010

adjusting the webpac view for external users

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Adjusting the WebPac view for External Users

WebPac Pro Opportunities

  • The wwwoptions.2080 file was edited so that the STARTOVER returned to / instead of /search.
  • WEBPAC allows separate toplogo files for separate scopes: toplogo_s3.html was edited so that the Library Home link returned to / instead of /search. The internal users are now returned to mainmenu.html instead of opacmenu.html.

AIUG Conference, 2010

risk management

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Risk Management
  • Risks associated with upgrading or making any changes in WebPac

Example: With recent WebPac Pro Refresher service we lost STARTOVER editing done in the wwwoptions.2080 and this had to be redone

Tip: - record your configuration and original Service Request Ref. No. and share it with III when needed

AIUG Conference, 2010

questions comments

Utilising Millennium Ports to Restrict Discovery of the Library Collections via WebPac Search

High Court of Australia Library

Questions? Comments?

Send an email to renata.dyer@hcourt.gov.au

Thank you.

AIUG Conference, 2010