15th annual nms ottawa education excursion june 6 10 2014 n.
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15th Annual NMS Ottawa Education Excursion June 6-10, 2014. We R Family. ONLY 3 TRIPS LEFT. 2013 Excursion Colour. Date Change. 11 years – trip scheduled in May 2011 - Request to change excursion from May to June 2014 – Math Assessment – June 2-4 DVD completion – possible issue.

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15th Annual NMS Ottawa Education Excursion June 6-10, 2014


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we r family
We R Family

ONLY 3 TRIPS LEFT

date change
Date Change
  • 11 years – trip scheduled in May
  • 2011 - Request to change excursion from May to June
  • 2014 – Math Assessment – June 2-4
  • DVD completion – possible issue
numbers issue history
Numbers Issue & History
  • Most years 140-160 students interested. This year, 147 packages handed out (as of last Friday).
  • Maximum number who attend is 108
  • Always a wait list and almost always some left on it except in 2012 & 2013. Wait list was exhausted.
  • 2012 – with new school zoning; fewer grade 8 students
  • 2014 – hopefully 108 students will attend
  • 2005 – 149 interested; 108 were to attend – NO Trip
  • 2000 – 1st Year - unable to fill one motor coach
the numbers solution
The Numbers Solution
  • All grade 8 students are eligible
  • Completion of 1st fundraiser - due October 31
  • $200.00 deposit - due October 31
  • Lottery Draw & Wait List - November 8
  • Behaviour, academic & attendance monitoring
  • Excursion is extra-curricular, not co-curricular
why not first come
Why Not ‘First Come …’?
  • Fairness to all families/students
  • Families require time to get $$$ for deposit
  • First fundraiser helps to establish which students are committed candidates
  • All students are equal in regards to monitoring of behaviour, academics & attendance
serious attractions
‘Serious’ Attractions
  • Parliament Hill
  • Peace Tower
  • Museum of Civilization
  • War Museum
  • Museum of Science & Technology
  • Aviation Museum
  • Museum of Nature (newly reconstructed)
  • Royal Canadian Mint (permanently omitted)
less academic moments
‘Less Academic’ Moments
  • IMAX Movie
  • Kanata Wave Pool or Mont Cascades Water Park
  • Laflèche Caves, Zip Lines & Aerial Ropes Course
  • ByWard Market (possibility)
  • Rideau Canal Boat Tour
  • Space Simulator Ride
  • University Residence Life
  • Deluxe ‘All You Care to Eat’ Buffets (3)
  • ‘All You Care to Eat’ Breakfasts (4)
  • Roger’s Ultimate Pizzas
  • Mall Visit (Rideau Centre Mall)
  • Shopping Blitz (St. Laurent Mall)
safety considerations
Safety Considerations
  • Medical Information
  • Student Behaviour Guidelines
  • Chaperone-Student Ratio
  • Chaperone Safety Meetings & Protocols
  • Chaperones with Medical Training
  • Chaperones – “ Experience Counts”
  • Residence Security
  • No Students in Vans
  • Wrist Bracelets with Vital Information
  • Cellular Telephones
  • Radio Communication
  • Possible Daily Communication
pre packaged tours
‘Pre-Packaged’ Tours

Do not include most of the following:

  • Paid Extraordinary Attractions - Imax Theatre, Caving, Simulator Ride, Canal Boat Tour, Aerial Ropes Course, Zip Lines, Wave Pool or Water Park
  • All Dinners (suppers) & Deluxe Buffets
  • University Residence Experience
  • Supply Teacher Costs and Chaperone Expenses
  • Emergency Vehicles
  • NMS Discount Price (approximately $400.00+ cheaper)
  • T-shirts, Pens & Professional DVDs (DVDs - $15.00)
  • Family/Team Bonding
bottom line
Bottom Line
  • NMS offers a ‘high-end’ excursion
  • Personalized (planned ‘within’)
  • More Detailed
  • Costs
  • Chaperones Pay Nothing
  • Safety is Priority
  • Extraordinary attractions
  • Family/Team Focus (8 month commitment, fundraising, meetings, expectations)
particulars
$$$ Particulars
  • Total Excursion Costs - exceed total student fees
  • Total Cost – approximately - $86-$88,000.00
  • Total Fees – $54,000.00
  • Smaller ‘pre-packaged’ trips - $900.00 per
  • Fundraising efforts cover the ‘extras’ (supply teachers, extraordinary attractions, all meals, chaperone costs, emergency vehicles, safety elements, etc.)
particulars continued
$$$ Particulars Continued
  • Only other expenses for students are spending $$$ and tip for drivers ($3 per student)
  • All other expenses are covered by fundraising
  • NMS Ottawa Education Excursion Fee is $500.00
  • This year, costs have increased again, but the fee remains the same
wait list deposit
Wait List & Deposit $$$
  • Wait List is a lottery draw also
  • Students originally placed on the Wait List have their $200.00 deposit returned
  • Students who are added later to the ‘108’ List possibly do not ‘make-up’ missed fundraisers
  • The initial $200.00 fee will need to be returned to the school if selected from the Wait List
payments accountability
Payments & Accountability
  • Cheques & cash only - payable to Nashwaaksis Middle School
  • No post-dated cheques
  • NSF - $30 fee
  • Lump sum or payment plan
  • NO receipts issued until June
  • Tax Credit (talk to accountant)
  • $200 down payment due October 31
  • Final payment due May 6
  • 1st fundraiser $$$ due October 31
monies fees security
Monies & Fees - Security
  • Envelopes & Baggies – WITH full names
  • Cheques – WITH students’ full names
  • $$ Drop Offs – office ‘drop box’
  • $$ Drop Offs – directly to Mr. Springer
  • DO NOT, DO NOT, DO NOT drop off $$$ on my desk or in my ‘door holder’
  • Forms & information ONLY may be dropped off in my ‘door holder’
  • My classroom # is 114
student projects free trip
Student Projects – Free Trip
  • Academic in nature
  • Optional
  • Caters to Learning Styles
  • Caters to Multiple Intelligences
  • Eligible for Student Fee Prizes
  • Prizes include a free trip, 2 - 1/2 trip fee
  • Criteria to be shared mid-late February
  • Due Date – March 21
school based fundraisers
School-Based Fundraisers
  • TWO Escape Weekends – Ticket Sales – Oct & Nov
  • BIG PRIZE DRAW in the Spring
  • No Christmas Fundraiser
  • No Bowlathon
  • No Garbage Bags Sales

If all students participate as required, fundraising will cover extra expenses

fundraising protocol
Fundraising Protocol
  • All students must participate
  • No allowance for non-participation
  • Families are encouraged not to ‘buy out’ merchandise. Parent/guardians = ‘driving force’.
  • Attendance is contingent on students’ participation in fundraising efforts
  • Students who do not raise required amounts will be taken off ‘108’ list and trip deposit will be returned
parent organized fundraising
Parent Organized Fundraising
  • organized by parents/guardians; NOT students
  • authorized by school
  • not to infringe upon NMS fundraisers (Ottawa & school)
  • $$$ to go to Ottawa Education Excursion for distribution
  • only participating students benefit from proceeds
  • $$$ raised goes directly towards students’ fees
  • ‘paper trail’ – names, location, amount raised, etc.
  • cannot begin without ‘full disclosure’
sponsorships donations
Sponsorships/Donations
  • responsibility of parents/guardians; NOT students
  • students do not participate
  • can assist excursion as a whole or individuals
  • business or corporate donor
  • school is financial liaison
  • ‘request’ letters provided by school (in package)
  • contributors can receive tax credit receipt
excursion partners
Excursion Partners
  • Crowne Plaza (Lord Beaverbrook) Hotel
  • Regent Mall
  • Palate Restaurant
  • Air Canada
  • Irving – Main Street
  • Blue Door Restaurant
  • Valley Graphics
  • Local Stores (snack program)
  • Parents/Guardians (snack program)
  • Last Year’s Excursion
  • Kingwood Entertainment (past excursions)
slide29

The Crowne Plaza

The Palate Restaurant

parent volunteers
Parent Volunteers
  • Snack Program (end of May)
  • Excursion Chaperones (April 22 or 23, May 28, June 4 and June 6-10)
  • Money Counters (as needed)
  • Home Fundraising Coordinators
  • Encouragers (all the time)
parent chaperones
Parent Chaperones
  • First of April – email intent to Mr. Springer
  • Interviews – April 22 & 23
  • Usually take 6-8 parents/guardians
  • First Aid Training – Asset
  • Experience with Children – Asset
  • Past Experience on Ottawa Trip – Asset
  • Not a ‘Hockey Weekend’
  • ‘On Call’ for 17 hours per day
chaperone banking student monies
Chaperone Banking &Student Monies
  • Parents’ choice to use chaperone banking
  • Adult leader (chaperone) dispenses $$$
  • Spending $$$ and special purchases
  • $$$ given to students in the mornings
  • $150.00 cash limit per student
  • Students encouraged to bring/use debit cards (chaperones do not monitor debit card use)
  • debit card limits - changed/updated
  • notify bank to use debit cards out or province
the big no no s
The Big ‘No-No’s’
  • Wandering from group
  • Missing scheduled meeting times
  • Physical & verbal aggression; bullying behaviour
  • Disrespect and/or rudeness; Non-compliance
  • Travelling with or befriending students from other schools
  • Energy drinks, caffeinated drinks/products
  • Staying up past bed times
  • Appropriate residence visits
no no s continued
‘No-No’s’ Continued
  • Borrowing or loaning $$$ from/to other students
  • Visiting relatives or friends in area
  • Any style tattoos, haircuts, piercings
  • Cigarettes, alcohol, drugs
  • Gravol (unnecessary use)
  • Criminal behaviour or ‘intended’
  • Purchases of inappropriate items (alcohol or drug related clothing or jewellery, rude souvenirs, memorabilia)
  • Headgear in museums
appropriate clothing
Appropriate Clothing

All school rules apply

Clothing Policy is a bit relaxed:

- pyjama pants allowed

- two-piece bathing suits allowed (at pool only)

- headgear not to be worn in museums

Do Not Want to See: underwear, bras, boxers, excessive amounts of ‘skin’

Undergarmentsare to be picked up in rooms

Boys’ Dress-Up Fun does not involve girls’ undergarments

student family accountability
Student & Family Accountability
  • $$$ does not guarantee a seat
  • Good behaviour, academic standing, school attendance & participation in all three fundraisers guarantee seats
  • Students can ‘sit out’ activities at residence
  • Students who voluntarily withdraw ON or BEFORE May 1 will havefees refunded. After May 1, there is no guarantee fees can be refunded.
  • Students asked to withdraw by the school will have all fees refunded
  • Fundraising monies are not refunded
  • Students can be sent home at parents’ expense (two tickets) - NO REFUNDS
citizenship tracking
‘Citizenship’ Tracking
  • Homework, tardiness, working to one’s potential, unprepared, defiance, disrespect, absenteeism, suspensions, detentions, etc.
  • Teachers provide monthly reports to administration
  • Administration has right to suspend privilege
  • School Suspensions on or after May 23 result in automatic withdrawal from excursion
don t forgets
Don’t ‘Forgets’
  • Coloured forms/handouts to be returned
  • Lock Box in office (drop off $$$, forms, etc.)
  • Emergency phone numbers & cell numbers
  • Medical information, insurance I.D. #’s
  • Updated student information (parents complete application and information forms)
  • Student photograph (update as styles change)
  • Blog updates on school webpage
  • Must participate in all three fundraisers
  • Due dates must be respected
  • Excursion is extracurricular, not co-curricular
  • Excursion is a privilege, not a right
dates to remember
Dates to Remember
  • October 21-31 - 1stEscape Weekend TicketSales
  • October 31 - 1stEscape $$$ Due for ALL Students
  • October 31 - $200 Deposit Due (NO post dated or NSF)
  • November 8 - Lottery Draw– Lists Posted
  • November 8 - ‘108’ List STUDENT MEETING at 12:20
  • November 8-29 - Second Escape Weekend Sales
  • November 29 - 2ndEscape $$$ Due for ‘108’ students
  • December 1 - Escape Weekend Winners Announced
  • December 10 or 13 - STUDENT MEETING AT 12:20
  • January 14 or 17 - STUDENT MEETING at 12:20
  • February 18 or 21 - STUDENT MEETING AT 12:20
  • February 18 or 21 - Student Project Info. distributed
  • March 21 - Student Projects Due (optional)
more dates to remember
More Dates to Remember
  • April 8 or 15 - STUDENT MEETING at 12:20
  • April 8-30 - Final Fundraiser (Prize TBA)
  • April 22 & 23 - Chaperone Interviews
  • April 30 - Final Fundraiser $$$ Due
  • May 6 - STUDENT MEETING AT 12:20
  • May 6 - Final Payment Due ($300)
  • May 27 or 30 - STUDENT MEETING AT 12:20
  • May 28 - Chaperones’ Safety & Info. Meeting
  • June 2 or 3 - STUDENT MEETING at 12:20
  • June 4 - Final Parent Meeting (with students)
  • June 6-10 - The Excursion
  • June 19 - Possible Video Viewing (optional)
ottawa blog
Ottawa Blog
  • NMS website – nasismiddle.nbed.nb.ca
  • Select Ottawa Trip tab (on left)
  • All information is posted to blog
  • PowerPoint will be posted to blog
  • Please check blog before emailing me
need to contact me

Need to Contact Me?

brent.springer@nbed.nb.ca

Email is the best way to contact me!

School Phone: 453.5436

After Hours (if necessary): 470.1485