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Title. Defining a Project. Before You Begin. Before You Begin. Begin by familiarizing yourself with the course’s navigation features. Control Panel (bottom of screen). Turn sound on or off. Audio status: playing or paused. Play and pause button. View text script for slide.

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title
Title

Defining a

Project

before you begin

Before You Begin

Before You Begin

Begin by familiarizing yourself with the course’s navigation features.

Control Panel (bottom of screen)

Turn sound

on or off

Audio status: playing or paused

Play and pause button

View text script for slide

Next and back buttons

Duration and progress of audio

Slide number and total number of slides

Click the Next button

objectives

Objectives

TITLE SLIDE

Objectives

  • The steps in the Define a Project phase of a project
  • What is contained in a Project Scope of Work document
  • How to create project goals and objectives
  • The types of success criteria contained in a Project Scope of Work
  • The types of Assumptions, Risks and Obstacles that are included in a Project Scope of Work

In this lesson you will learn:

introduction

TITLE Factors Used to Determine Project Type

Introduction

Introduction

Define the Project

The client and the provider work together to identify:

  • What is needed
  • Primary deliverables of the project
defining the project steps

Defining the Project - Steps

TITLE Factors Used to Determine Project Type

Defining the Project - Steps

Defining the Project - Steps

1. Define the project

  • Steps:
  • State the problem/opportunity
  • Establish the project goal
  • Define project objectives
  • Identify success criteria
  • List assumptions, risks, and obstacles
  • Document lessons learned
project scope of work

Project Scope of Work

TITLE Factors Used to Determine Project Type

Project Scope of Work

Project Scope of Work

Project Scope of Work

1. Define the project

  • State the problem/opportunity
  • Establish the project goal
  • Define project objectives
  • Identify success criteria
  • List assumptions, risks, and obstacles
  • Document lessons learned
state the problem opportunity

State the Problem/Opportunity

State the Problem/Opportunity

State the Problem/Opportunity

Clearly state the problem or opportunity

Example:

ABCF is a relatively new microfinance institution. Because ABCF has no defined guidelines or policies in place to help reduce risk, they are hesitant to expand their microlending operations.

establish the project goal

TITLE Factors Used to Determine Project Type

Establish the Project Goal

Establish the Project Goal

A project goal:

  • Addresses the problem or opportunity
  • Gives purpose and direction to the project
  • States what the project will accomplish
establish the project goal cont

TITLE Factors Used to Determine Project Type

Establish the Project Goal (cont.)

Establish the Project Goal (cont.)

“Assist ABCF in defining and implementing a Risk Management Methodology which will in turn benefit self-employed individuals in the community by allowing more opportunities to receive microloans.”

  • Big picture
  • A project typically has one goal
reflection

Reflection

Take a moment and answer the following questions regarding your project for this training.

Record your answers before continuing.

  • What is the problem or opportunity that your project will address?
  • What is the goal of your project?

Click the Next button to continue

define project objectives

TITLE Factors Used to Determine Project Type

4 Parts of an Objective:

An Outcome:

A Time Frame:

A Measure:

An Action:

a statement of what is to be accomplished

the expected completion date

metrics that will measure success

how the objective will be met

Define Project Objectives

Define Project Objectives

The Goal and Objectives define the “scope” of a project

smart objectives

TITLE Factors Used to Determine Project Type

Define Project Objectives (cont.)

SMART Objectives

SMART

Click on each of the letter to learn about SMART objectives.

Click the Next button when you are ready to continue.

slide13

TITLE Factors Used to Determine Project Type

Define Project Objectives (cont.)

S

Specific:

Is the desired outcome clearly specified?

SMART

Click on each of the letter to learn about SMART objectives.

Click the Next button when you are ready to continue.

slide14

TITLE Factors Used to Determine Project Type

Define Project Objectives (cont.)

M

Measurable:

Can the achievement of the objectives be quantified and measured?

SMART

Click on each of the letter to learn about SMART objectives.

Click the Next button when you are ready to continue.

slide15

TITLE Factors Used to Determine Project Type

Define Project Objectives (cont.)

A

Achievable:

Can the objective realistically be achieved with the available resources?

SMART

Click on each of the letter to learn about SMART objectives.

Click the Next button when you are ready to continue.

slide16

TITLE Factors Used to Determine Project Type

Define Project Objectives (cont.)

R

Relevant:

Is the objective relevant to the program’s goal and the ACCION mission?

SMART

Click on each of the letter to learn about SMART objectives.

Click the Next button when you are ready to continue.

slide17

TITLE Factors Used to Determine Project Type

Define Project Objectives (cont.)

T

Time-Bound:

In what time period will the objective be achieved?

SMART

Click on each of the letter to learn about SMART objectives.

Click the Next button when you are ready to continue.

define project objectives cont

TITLE Factors Used to Determine Project Type

Define Project Objectives (cont.)

Define Project Objectives (cont.)

Example objective:

Prepare a Risk Management Manual which includes the main definitions and conditions about the credit products to be implemented in the business (new loans, renewals and collections) to be presented to the regulators before June.

reflection1

Reflection

Take a moment and record the following regarding your project for this training.

  • What are the SMART objectives for your project?

Click the Next button to continue

identify success criteria

TITLE Factors Used to Determine Project Type

Identify Success Criteria

Identify Success Criteria

Express the bottom-line impact of the project

State the Problem/Opportunity

Answers the question:

How will we know if this project was successful?

Example:

Acceptance by ABCF of the proposed risk management methodologies.

list assumptions risks and obstacles

TITLE Factors Used to Determine Project Type

List Assumptions, Risks and Obstacles

List Assumptions, Risks and Obstacles

Identify any factors that may inhibit project success

Assumptions

Risks

Obstacles

list assumptions risks and obstacles cont

TITLE Factors Used to Determine Project Type

List Assumptions, Risks and Obstacles (cont.)

List Assumptions, Risks and Obstacles (cont.)

Areas that may inhibit project success:

  • Technological
  • Environmental
  • Interpersonal
  • Political

Assumption example: Management of both ACCION and the MFI will be involved in procuring data gathering techniques and evaluation processes

Risk example: potential issues with technologies involved with data collection; external threat of political situation in country of MFI

list assumptions risks and obstacles cont1

TITLE Factors Used to Determine Project Type

Project Risk Prioritization Matrix

Risk Management Plan

Project Scope of Work

Risk Management Plan

Project Risk Prioritization Matrix

List Assumptions, Risks and Obstacles (cont.)

List Assumptions, Risks and Obstacles (cont.)

Optional

Optional

document lessons learned

TITLE Factors Used to Determine Project Type

Lessons Learned

Document Lessons Learned

Document Lessons Learned

What worked well and did not work well during this phase?

reflection2

ASSIGNMENT

Attachments

Reflection

Apply what you have learned in this lesson by completing the following activity:

Begin creating your own Project Scope of Work document for your project by completing the Project Goal, Objectives, Risks/Assumptions and Success Criteria.

Use the Attachments button (top right) to access a sample Project Scope of Work as well as a blank Scope of Work document.

When complete, email the finished document to your course instructor.

Click the Next button when you are ready to continue

end of lesson
End of Lesson

End of Lesson