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Local Early Childhood Advisory Councils Orientation Meeting October 1, 2012 PowerPoint Presentation
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Local Early Childhood Advisory Councils Orientation: 5 Step Process. Local Early Childhood Advisory Councils Orientation Meeting October 1, 2012. Valerie Smirlock Early Childhood Advisory Council Coordinator Maryland State Department of Education Division of Early Childhood Development

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Local Early Childhood Advisory CouncilsOrientation: 5 Step Process

Local Early Childhood Advisory Councils

Orientation Meeting

October 1, 2012

Valerie Smirlock

Early Childhood Advisory Council Coordinator

Maryland State Department of Education

Division of Early Childhood Development

vsmirlock@msde.state.md.us

410-767-4441

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Step 2: Submit Application Planning Grant

  • Grant application in packet
  • Application must be received by December 1, 2012
  • $3,000 available per jurisdiction
    • Funding is to offset start-up costs of preliminary council meetings such as travel reimbursement, copies, meeting space, stipends, etc.
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Step 3: Council Leadership Development

  • Develop leadership and analyze needs assessment to establish a baseline of birth through five early childhood education system
  • Develop an action plan that addresses local needs and aligns with the Governor’s State Advisory Council on Early Childhood Education and Care and the goals and objectives of the Race To The Top: Early Learning Challenge to reform and improve school readiness for all children, especially those with high needs
    • Leadership Academy for Early Childhood Councils provided by Annie E. Casey Foundation (AECF)(two 2 day sessions) and customized regional training for local council leadership teams (three 2 day sessions)
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Step 3: Council Leadership Development Continued

  • (Excerpt from the Recommended By Laws)
  • Council Functions
  • Establish annual benchmarks of school readiness skills of children entering kindergarten.
  • Conduct a periodic local needs assessment concerning the quality and availability of early
  • childhood education and development programs and services.
  • Develop an action plan for increasing the overall participation of children in existing programs,
  • including outreach to underrepresented and special populations, elevating the quality of
  • existing programs and coordinating the RTT-ELC goals and objectives at the local level.
  • Coordinate locally the projects in Maryland’s Race to the Top Early Learning Challenge, as
  • well as other early childhood initiatives and reforms.
  • Report progress or challenges on items 1-6 to the Governor’s State Advisory Council on Early
  • Childhood Education and Care, including quarterly submission of local council attendance
  • rosters, meeting minutes and an annual report on local council action plans.
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Step 4: Submit Action Plan & Implementation Grant Application for Local Council Funding

  • Participation in the Leadership Academy for Early Childhood Councils with AECF is a prerequisite to apply for grant funding to for the purpose of implementing a local action plan to improve school readiness.
  • Councils may submit grant applications with their action plans between January-October 2013.
  • Total state funding available is $1,080,000.00
  • Funding allocation is based on a base grant amount of $10,000 plus a funding formula that takes into account the number of children birth-five, in the jurisdiction and the number of children in high risk categories, including children with disabilities, children who are English Language Learners, and children in low income families.
  • Councils must allocate 5% of their total funding for technical assistance costs.
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Step 4: Continued

  • This is a non-competitive grant application process that includes a description of the action plan, budget narrative and MSDE Budget Forms and Assurances.
  • The funding will be awarded to the local Government County Executive’s office or the local school system (local council choice)
  • Key personnel:
    • Project Manager
  • Reporting fiscal requirements will be provided with the grant application, such as
    • 15% of the funds will accompany the issuance of the award
    • Reimbursement of invoices for the remaining funds
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Step 5: Implementation of Action Plan and Funding

  • Reporting programmatic requirements include:
    • Notice of Grant Awards will be made on a rolling basis but no later than November 30, 2013 (based on submission date of grant application and action plan),
    • Mid-year and annual reports on progress or barriers of the action plans, goals and objectives,
    • Fiscal reporting should align with progress reports,
    • Technical assistance and support will be provided by the MSDE, Division of Early Childhood Development and the Governor’s State Advisory Council on Early Childhood Care and Education
    • Joint Meeting of the Governor’s Council and Leadership from each local council scheduled for December 5, 2012.
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Ongoing Technical Assistance and support provided by:

  • Governor’s State Advisory Council on
  • Early Education and Care
  • MSDE staff from the Division of Early
  • Childhood Development

Question & Answer Forum following lunch!

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Communication Strategies

  • RTT ELC will host a website by projects
  • Project 1: Statewide Local Early Childhood Advisory Councils may include:
    • Meeting descriptions and agendas
    • The Annie E. Casey Foundation Training Schedule and updates
    • Technical Assistance and request forms
    • Evaluation feedback
    • Photo galleries
    • Achievements and Accomplishments Section
    • Local Action Plans
    • Links to local jurisdiction websites
    • RTT ELC Monthly Newsletters