Turnaround Strategy Update - School Consolidations, Partnerships, and Family/Alumni Engagement

1. Turnaround Strategy Update • Atlanta Board of Education • August 8, 2016

2. Agenda • Initiative Update • School Consolidations and Transitions • Partnerships • Family/Alumni Engagement

3. We are preparing for full implementation of the initiative and have used feedback from the SY16 school year to inform our work. Green Scheduled activities are on track for completion with no known risks/issues Yellow Risks/issues have been identified, but a plan is in place to resolve Red Risks/issues have been identified, but no plan is in place to resolve and scheduled activities may not occur, as planned

4. Agenda • Initiative Update • School Consolidations and Transitions • Partnerships • Family/Alumni Engagement

5. This summer, we executed a cross-functional strategy to support the transition of our newly-merged schools and the launch of Hollis Academy.

6. Each school has developed and implemented a plan to engage their parents and communities. • Woodson Park Academy • Two transition team meetings conducted: input from team has included decisions on school colors, mascot, and logo • Strong family engagement plan in development; SY16-17 events being planned, including: Phonics for Parents; When Does Homework Start; 15 Minute Meals for Dads; School Meeting on discipline and suspension • Community Cook-Out held on August 1st Woodson Park Academy • Tuskegee Airmen Global Academy • Two Community Launch Team meetings conducted • School colors, mascot, and logo finalized • Engagement activities planned, in coordination with partners, including: • whole-faculty field trip to Museum of Aviation in July 2016 • Tuskegee Airmen Academy students’ character traits being finalized • Community Cook-Out held on August 1st Tuskegee Airmen Global Academy • Michael R. Hollis Innovation Academy • Three launch team meetings conducted • Identification of school colors and logo finalized • Parent, Staff, and Community Launch Team feedback informed identification of Six Habits of Hollis (character traits) • Field trip for team members to Amana Academy conducted in June 2016 • Open House held on August 1st Michael R. Hollis Innovation Academy

7. Agenda • Initiative Update • School Consolidations and Transitions • Partnerships • Family/Alumni Engagement

8. Our partners are making progress with implementation. Kindezi Rensselaerville Institute Purpose Built Schools • A Community Meet and Greet was held on July 7th • An after-school kick-off was held on July 13th • 100% of staff hired by Day One • Open House for parents was held on July 26th • The first day of school was July 27th • School leaders training conducted in June and July 2016: • Perkerson ES • Finch ES • Adamsville Primary • Miles Intermediate • Peyton Forest ES • Kimberly ES • Continental Colony ES • Young MS • Sylvan MS • Carver HS • Community Sparkplug projects will be developed with each school to support community and school partnerships • Support to school leaders was provided leading up to Day One • The principal selection process has been completed. • The principal participated in community events this summer. • Hiring of staff is currently underway to support the Gideons ES transition

9. Agenda • Initiative Update • School Consolidations and Transitions • Partnerships • Family/Alumni Engagement

10. We have begun to engage with family and alumni to obtain feedback to inform our strategy which will be presented to the board in October 2016. APS Data Gathering Survey APS Clusters Community Partners and Funders Activate Engagement Circles1 Various stakeholder groups represented Conduct Stakeholder Interviews Convene Internal Committee Subgroup APS-Administered Stakeholder Survey3 Conduct Listening Sessions (1.5 Hours) Conduct Interviews (max = 10) Convene subgroup of internal task force to identify APS’ public, community and family engagement strategies and initiatives Create and Distribute Survey • APS internal committee to identify • interviewees • Develop interview guide/support document • Conduct interviews and prepare themes • APS internal committee to identify survey participants • Develop survey and distribute • Translate survey into Spanish (at a minimum) • Conduct survey data analysis (APS internal sub committee to identify demographic subgroups to be used for data analysis) • Host Engagement Circle kick-off meeting • Present high level overview of turnaround strategy and goals • Define stakeholder roles for Engagement Circles • Explore stakeholder perspectives • Request process input • Identify documentation related to engagement processes or recommendations • Identify best practice districts • Identify the specific engagement efforts • Identify lessons learned from current efforts Affinity Focus Groups Conduct Focus Groups (max = 10) • Identify stakeholder groups • Establish outreach protocols • Develop focus group protocols and instrument Conduct Focus Groups • Engagement Circle identifies a specified number of individuals to participant in current alumni, legacy alumni, and parents focus groups Leverage Districtwide Events (Back-to-School Bash and School Open Houses) Present findings and preliminary recommendations to stakeholders2 APS Coordinators Erica Long • Erica Long • Cluster Representative (1 per cluster) Erica Long Survey Coordinator3 1 Nine (9) Engagement Circles organized by clusters 2 Maximum = Two (2) large group sessions 3MCG provide input into the design; APS will administer and analyze results

11. We have developed guiding principles for family and alumni engagement to ensure that we are inclusive and transparent. • Strategies should be designed and decisions should be made in ways that honor the guiding principles: • Create clarity of expectations about the project for families and parents • Build approaches and bridges that enhance the trust of parents and families • Establish and maintain a culture of transparency • Practice authentic listening • Honor the commitment to equity and equality • Assure that all parents and families see themselves and hear their voices in APS initiatives • Create strategies that support principals and staff • Assure the student voice is included • Assure the “disenfranchised” voices are included • Create an integrated and cohesive engagement approach and the plan to get there