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VLS Administrator

Midwest Energy Association 6012 Blue Circle Drive ◊ Minnetonka, MN 55343 ◊ Phone (952)832-9915. VLS Administrator. Vuepoint Learning System. VLS Administrator. What is VLS Administrator?.

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VLS Administrator

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  1. Midwest Energy Association 6012 Blue Circle Drive ◊ Minnetonka, MN 55343 ◊ Phone (952)832-9915 VLS Administrator Vuepoint LearningSystem VLSAdministrator Page

  2. What is VLS Administrator? • VLS Administrator is one component of the suite of products comprising the Vuepoint Learning System (VLS) • Web-based application • Manage from any workstation • Requires security rights • Access to the behind-the-scenes information • Generate reports, add and remove user records, view scores, and monitor activity within the VLS system

  3. 6. Curriculum 7. Certification Programs 8. Reports Custom requirements for transfers User reports System Reports Monitor session times OQNR OQplus 9. Offline Viewer What Will We Do Today? 1. Learner Portal Overview 2. System Administration • Structure • Notifications • Custom fields • Forums 3. User Administrator • Add/delete users • Administration security • Assign certifications 4. Courses • Manage courses • Schedule Courses • External test data • Assign Courses

  4. VLS Requirements • Software Requirements • Operating Systems • Windows 2000 or Windows XP • Browsers • MS Internet Explorer 5.5 or above with Microsoft JVM • Netscape 7.0 or later

  5. VLS Requirements • Hardware Requirements • CPU/Memory • Pentium class processor running at 800Mhz or above • 64 MB RAM minimum (128 MB RAM recommended) • Hard Disk • 50 MB for application, additional space for course content • Display • 800 x 600 with 256 colors minimum • 1024 x 768 with 65,000 colors recommended • Connectivity • LAN connection to a TCP/IP network or 56 kbps dial-up connection or above • Sound • Windows compatible sound card and speakers (required if audio is used in courses)

  6. The VLS System • The Vuepoint Learning System has four parts: • Content Creator – Course development • Administrator – Controls system activities • Offline Viewer – Allows users to access information locally • Learner Portal – Learner interface • All parts require User ID and password

  7. Learner Portal

  8. The LMS (Learner) Portal • From here, you may: • Register for a course • Launch course information • View your transcript of training • Change your profile settings • Download VLS components • Upload OLV scores • Launch Admin

  9. Administrator

  10. VLS Administrator • VLS Administrator is one component of the suite of products comprising the Vuepoint Learning System (VLS) • Primary company administrator has been setup by MEA • May have more than one administrator • Controls all system functions • Requires a plan of action!

  11. VLS Administrator • The Administrator interface provides a systematic method for performing the tasks you need • Understanding the interface allows you to quickly and easily navigate • Welcome Navigation Toolbar • Menu Filter Tree View • Level Hierarchy • Status Bar • The Content Area

  12. Administrator Interface • The Welcome Navigational Toolbar in VLS Administrator contains the buttons that control various functions in VLS Administrator The Help button will open the Help window where you can search for system instructions The Learner button will close VLS Administrator and launch Learner The Portal button will return you to the LMS portal screen The Exit button will close VLS Administrator The Screen Help button will open context sensitive help for the page you are currently viewing.

  13. Administrator Interface • Menu Filter Tree View • The Menu Filter Tree View in VLS Administrator contains the areas that control various functions in VLS Administrator as shown below When the All link is selected an option representing each area becomes visible

  14. Administrator Interface • Level Hierarchy • The Level Hierarchy is located on the bottom left of the screen. The active level (the level in which you are currently working) is highlighted

  15. System Functions

  16. VLS Administrator • System Functions: • Information - View VLS system information • Structure - Set up and manage levels and licenses • System Security - Create and administer managers and permission groups • User Fields - Set up unique user fields for user profiles • Notification - Manage and send System Notifications • Comments - View user comments • Forum - Add forum topics and manage forum postings

  17. Company Setup Class Exercise 1 • EXERCISE 1 • Setup New Company • We will be setting up a new company structure. You have been provided password and company information at the start of class. • Launch Admin from the learning portal environment. • Click on System from the Menu Filter. • Click on Structure from the Menu Filter. • Click on Level--Add from the Menu Filter. • Enter the name of your company. • Continue to build your level structure. Practice with making level and sublevels within your company structure. 1 2 3 4

  18. System Functions Class Exercise 2 1 • EXERCISE 2 • Setup appropriate user fields • 1. Click on System on the Menu Filter. • 2. Click on User Fields on the Menu Filter. • 3. Add 2 additional user fields. 3 2 • EXERCISE 3 • Send a notification • 1. Click on System on the Menu Filter. • 2. Click Notification on the Menu Filter. • Click on Notification--Add on the Menu Filter. • Send a new notification for today. 4 1 2 3

  19. Forums • Forums allow both the users and the instructors another way of discussing topics: • Manage Topics • Add Topics • Access Learner

  20. Users

  21. Working with Users • Users can be added to the system in three ways: • Self-registration • IMS/API user import • Manually, through VLS Administrator

  22. User Categories • There are 8 categories that contain options for managing users: • Manage - Create and edit users • Courses - Assign and remove courses • Curricula - View, add, and remove a user’s curricula • Certifications - View, add, and remove a user’s certification • Outside Credits - View, add, and manage credits received outside of VLS-managed courses. • Authors - View, add, and edit authoring rights • Instructors - Designate a user as a classroom instructor • LAS Facilitators - View, add, and remove users as LAS Facilitators

  23. Add Additional Users Class Exercise 4 • EXERCISE 4 • Add Additional Users • In this exercise, we will learn how to add additional users to our company. • Click the Users button on the Menu Filter. • Select Manage on the Menu Filter. • Select Users--Add on the Menu Filter. • Complete all of the required fields. • Click the Reset button to clear all fields or click the Insert button to save the record. 1 2 3 NOTE: If a user is deleted from any level other than level 1, the user will remain in the system until removed from this level. 4 5

  24. Users Positions • There are several positions a user can hold in the VLS system: • Learner – Can access training only • Administrator – Has been given certain rights within the VLS system • Instructor –Is used as a instructor in a classroom setting • Author – Can author and develop courseware

  25. Permission Groups • Using permission groups, administrators can create groups of rights that can then be assigned to managers: • Speeds up the process of assigning rights • Keeps process more consistent

  26. Administrator Rights Class Exercise 5 EXERCISE 5 Assign Administrative Rights Assign Instructor • Click the Users button on the Menu Filter. • Select the appropriate level in the tree view. • Select Instructors from the Menu Filter. • Select Instructors - Add From the Menu Filter. • Click the first letter of the Last Name of the user whom you want to add. You may also click Show All to list all users. • Select the checkbox next to the user name(s) that you want to add or click Select All to select all displayed users. Click Invert Selection to reverse any previous selection. • Click the Add button. In this exercise we will assign administrative rights to our users. We will also learn how to make a user a instructor. • Click the System button on the Menu Filter. • Select the level you want to give administrative access in the tree view. • Select System Security from the Menu Filter. • From the Menu Filter select Administrators — Add. • From the Managers Search Users page, you can search for users whose last names start with a given letter of the alphabet by clicking on that letter. You can also display all the users in the level by clicking the Show All button.

  27. Courses

  28. Managing Courses • There are three types of courses that you will manage in VLS: • VLS courses – those created in VLS Content Creator and published to the server • On-line courses – SCORM compliant courses created by 3rd party vendors • Classroom-based courses – those that users attend, but are scheduled and managed in VLS

  29. EnergyU Courses • EnergyU has the following Courses: • 192 Gas Library • 195 Liquid Library • NESC Electric Library • OS OSHA Library

  30. Course Descriptions • Each course is identified by: • KNT - Written Test • PEF - Field Evaluation • 192 – Gas • 195 – Liquid • NESC – Electric • OS – OSHA/Safety • UGE – Utility Basic

  31. Course Categories • There are 4 primary categories that you will be working with courses: • Manage - View, add, and modify courses • Schedule - Add new and edit existing events • Assign Users - Assign users to courses and events • Comments - View and manage course comments

  32. Add Courses Class Exercise 6 EXERCISE 6 Adding Single Courses to Levels Adding Courses to Levels with “Add to Children” Feature Once a course has been published from VLS Content Creator to the server, or once you have added a classroom or online course, you can add the existing course to any other level. This allows Administrators to add courses with events to all sub levels (children levels). The child levels will have all of the same event attributes as the parent. • Click the Courses button on the Menu Filter. • Select a Level (besides the System level) from the level navigation tree view. • Select Manage Courses from the Menu Filter. • Select Courses - Add to Children. Select a course from the list of available courses. • Click Add. • Click the Courses button on the toolbar. • Select a Level from the level navigation tree view. • 3. Select Manage Courses from the Menu Filter. • 4. Select Courses - Add Existing from the Options drop-down list. • 5. Select the checkbox next to the course that you want to add from the content area, and click Submit. • 6. The course has now been added to the selected level.

  33. Scheduling Courses • Administrator can create a new event • Must assign both course and event to users • Events do not track with levels • Before a course can be deployed, an event must be created:

  34. Create Events Class Exercise 7 EXERCISE 7 Add New Event Files Schedule New Events for Courses This feature allows you to attach files, such as PDF, MS Word, Power Point, images and multimedia files associated with the event. These files are displayed in the LMS Portal when the user views Course Information. The administrator can determine when a course will be available for a user. • Click the Courses button on the Menu Filter. • Select a Level from the level navigation tree view. • Select Schedule Courses from the Menu Filter. • Select Event - Add • Select a Course from the course list. • Enter information into the blank fields on the New Event screen. • Click the Courses button on the toolbar. • Select a Level from the tree view. • Select Schedule Courses from the Menu Filter. • Select Event – Files. • Select a Course from the course list. • Input the desired date range for the event or select the checkboxes to view all dates and/or archived events and click Submit. • Select an Event from the Event drop-down list. • Click the Browse button to locate the file on your hard drive or on your network. The path to the file will appear in the File To Import area. Click the Upload button to upload the selected file to the server. • To activate the link to the attached document in the LMS portal, click the checkbox to the left of the attached file name and click the Update button.

  35. Prerequisites • Prerequisites are level specific • They will be accessed through the course description on the learner portal • MEA does not require any prerequisites be set • You may set a course prerequisite for any of your courses:

  36. Assigning Courses • VLS Administrator enables administrators with the appropriate rights to manage which courses are assigned to a user. • While you can create a curriculum to assign multiple courses to multiple users, there are times when you might want to manage individual courses for an individual user.

  37. Prerequisites Class Exercise 8 EXERCISE 8 Add a prerequisite to a course You may want to designate a prerequisite to a course for a specific users. • Click the Courses button Menu Filter. • Select a Level from the level hierarchy. You cannot add a prerequisite in Level 1. • Select Manage Courses from the Menu Filter. • Select Prerequisites – Add from the list. • Check the box of the course that you would like to be the prerequisite for the selected course. NOTE: Ensure it has a post-assessment test. If a course does not have a post-assessment test, you will not be able to use it as a prerequisite course. VLS will not be able to determine if the course was passed without a post-assessment test.

  38. Curriculum

  39. Curriculum • Allows for easier deployment of courses • Must use curricula for automatic certification process • Can add curricula to multiple levels at once • Certifications can only be assigned to curricula • Curricula represent a collection of courses: NOTE: If delete a curricula from any level, it will not remove the courses from your level.

  40. Curriculum • Manage - View, add, edit, and remove curricula • Manage Certifications - View, add, edit, and remove certifications • Assign Users - Add and remove users assigned to a curricula • There are three categories that contain options for managing curricula:

  41. New Curricula Class Exercise 9 • EXERCISE 9 • Create New Curricula • Create a new curricula for each of your levels. • Click the Curricula button on the Menu Filter. • Select Manage Curricula from the list. • From the list select Curricula - Add. • Complete the following fields: • Curriculum Name (Required)- The name of the curriculum as you want it to appear to the users. Description- A description of the curriculum, up to 500 characters. Self Registration- Check this box if the users may register without approval from the LMS portal. Add to children– Check this box if you want every level underneath the currently selected level to receive this curricula. • 6. Click the Insert button to save. 1 2 3 4 5 6

  42. Adding Courses to Curricula Class Exercise 10 • EXERCISE 10 • Add Courses to your Curriculum • Click the Curricula button on the Menu Filter. • Select Manage Curricula from the list. • From the list select Curricula - Add Courses. • Select the name of the curriculum to which you want to add courses from the list in the middle of the screen. The Add Course screen appears in the content area. • Search for the appropriate course and select the checkbox next to each course that you want to add to the curriculum. • Click the Add button. 1 2 4 3 5 NOTE: When adding a version of any course, you must also add the corresponding KNT to the curricula. 6

  43. Certification Programs

  44. Certification Programs • You are using ISN • You are using OQplus • You are using OQNR • Certifications must be assigned if:

  45. Certification Programs • History from OQplus • Easy Record Transfer • Identified in ISN, OQNR, OQplus • MEA Number Identifier:

  46. Certification Programs • By the administrator • By the system • Process is managed through a Certification Program • Certifications can be assigned:

  47. Certification Programs • Create unique certifications • Managing the recertification process • Reset assessments • Customizing certification documents • Certifications can be managed and distributed completely within a selected level

  48. Certification Class Exercise 11 EXERCISE 11 Create Certification Programs In this lesson will we learn how to create new certification programs. 1 • Click the Certifications on the Menu Filter. • Select ManageCertifications from the list. • From list select Certifications Programs-- Add. • Fill in the appropriate fields. • Select the appropriate curriculum and courses. • Click the Submit button. 2 3 4 5 6

  49. Reports

  50. Reports • The Reports function of VLS Administrator allows you to define and view reports based on specific needs: • System • Users • Courses • Curricula • Certifications • Custom Ex. 1 System Level Report Ex. 2 Score Overview Report

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