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PROOFREADING. What’s it all about?. Prepared by Pat Crawford for the Sunset Jr. High Business Department. Introduction. In this lesson you will learn: What proofreading is Who does proofreading Why proofreading is done How proofreading is done Commonly used proofreading marks.

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proofreading

PROOFREADING

What’s it all about?

Prepared by Pat Crawford for the Sunset Jr. High Business Department

introduction
Introduction
  • In this lesson you will learn:
    • What proofreading is
    • Who does proofreading
    • Why proofreading is done
    • How proofreading is done
    • Commonly used proofreading marks
introduction cont
Introduction (Cont.)
  • After this lesson you will be able to
    • Proofread a document and apply appropriate proofreading marks
    • Correctly key a document that has proofreading marks applied to it
    • Accurately identify common proofreading marks
all about proofreading
All About Proofreading
  • Proofreading is checking copy for
    • Accuracy
      • Spelling, grammar, punctuation, etc.
    • Impression
      • Tense, tone, intent
    • Professionalism
      • Overall appearance, clarity, conciseness
who proofreads and why
Who Proofreads and Why
  • Authors (You and I)
    • Ensure accuracy
    • Prevent giving a bad impression
    • Help put best foot forward
  • Business professionals
    • Ensure the message is clear, concise, and accurate
    • Give the reader a good impression of the company
    • Ensure proper response and avoid legal issues
how do you proofread
How Do You Proofread
  • Prepare for the task
    • Clear your work area
    • Remove distractions
  • Read for understanding
    • Ask yourself what the author’s intent is
    • Does the correspondence make sense
    • Are there spelling or punctuation errors
    • Does it flow smoothly
  • Read before changing content
proofreading links
Proofreading Links
  • http://www.inkwelleditorial.com/proofreaders_marks.htm
  • http://www.m-w.com/mw/table/proofrea.htm
  • http://www.colorado.edu/Publications/styleguide/symbols.html