ELECTION COMMISSION OF INDIA • Training for Booth Level Officers (BLOs) • 2011
The material used for training:- • Handbook for BLOs. • Training Module.
Booth Level Agents EPIC BLOs role in Gram Sabhas BLOs Duties & Roles Enrollment of electors Photo Electoral Rolls BLO Register BLOs Appointment Training can be conducted for Two days
Administrative Machinery of Electoral System Election Commission of India (ECI) Chief Electoral Officer (CEO) District Election Officer (DEO) Electoral Registration Officer (ERO) Assistant Electoral Registration Officer (AERO) Supervisor Booth Level Officer (BLO)
Introduction to Booth Level Officer (BLO) • Background: • Prior to year 2006, temporary enumerators were appointed to assist ERO in their work of revision • To ensure the correctness of electoral roll, new system of appointing BLO’s was introduced. BLO is: • Appointed under section 13B (2) of RP Act 1950 • He is responsible for maintaining the electoral roll of the assigned part area under the control and supervision of ERO/AERO concerned
Appointment • Constitution : • Under section 13B(2) – RP Act,1950 - From 2006, BLO's are appointed after obtaining the prior approval of District Election Officer (DEO) concerned • Under Section 13CC – RP Act, 1950 - BLO functions under the control & supervision of ECI/CEO of state • Selection of BLOs will be from the employees of State government/local bodies for allocation of one part • EROs/ AEROs are expected to have contact details of their BLOs which are updated on the website of CEOs of all States/UTs. • Each BLO will be issued a special kit and is entitled to remuneration
Format of the Appointment Register • Record of appointed BLOs should be maintained and updated in offices of DEO/ERO/AERO in the format given below
BLO's transfer and leave • During special campaign related to election work: • BLO would not be transferred • BLO would not take any leave without prior approval of the ERO. Exception to condition - In case a BLO is sanctioned leave/transferred: • ERO/AERO would arrange to take over record/papers and registers • ERO would appoint another BLO immediately on approval of DEO
Introduction to Parliamentary Constituency(PC) Assembly Constituency(AC) Electoral Roll – Parts & Sections
Count the circles now You can make things easier by doing them systematically
Country One Country Parliamentary Constituencies Many Assembly Constituencies > PCs Parts of the AC >ACs Sections of the Parts >Parts Parliamentary and Assembly Constituencies
Indian Parliamentary Constituencies • India has many Parliamentary Constituencies distributed in states/ union territories Parliamentary Constituencies of India
Parliamentary Constituencies of Gujarat Gujarat - Parliamentary Constituencies (PCs) Gandhinagar as PC
Assembly Constituencies of Gandhinagar Gandhinagar PC has number of ACs Gandhinagar (North) AC
Parts of the Assembly Constituency Gandhinagar (North) AC has number of parts Parts of Gandhinagar (North) AC (Illustrative)
Sections of Part (Illustrative) Parts of Gandhinagar (North) AC has number of Sections Sections of Parts of Gandhinagar (North) AC
Parliamentary Constituency (PC) • Definition : • PC is a constituency provided by law for the purpose of elections to the • House of the People. (Section 2(f), RP Act 1950) • Composition: • Not more than 530 members directly elected from territorial constituencies in • the states (Article – 81 of Constitution of India) • Not more than 20 members to represent the Union Territories • Not more than 2 members to represent the Anglo-Indian Community
Assembly Constituency (AC) • Definition: • AC is a constituency provided by Law for the purpose of elections to the • Legislative Assembly of a State (Section 2(b), RP Act 1950) • Composition • Number of ACs comprise a PC. • Not more than 500 and not less than 60 members are directly elected from the territorial constituencies in the state (Article 170 of Constitution of India) • Special Provision with respect to the State of Sikkim, State of Mizoram, State of Arunachal Pradesh and State of Goa (Article 371 of Constitution of India) • Both PC and AC are territorial except the Sangh Assembly Constituency in Sikkim
Electoral Rolls • It is a listing of all those persons registered to vote in a particular area • No separate electoral roll is prepared/revised for parliamentary Constituency, except in Jammu and Kashmir where electoral rolls are prepared separately for PC and AC. • Electoral Rolls for Parliamentary constituency is provided under section 13 D - RP Act, 1950 • Electoral Rolls for Assembly constituency is prepared as per section 15, RP Act, 1950 under the superintendence, direction and control of the election commission
Parts and Sections • Electoral Rolls are organized as geographically defined parts • Parts are numbered and organized as geographically identified sections • Sections denote locality and area details and contain household wise individual elector details • Each part has an identified polling station where electors cast their votes on the poll day Electoral Rolls Parts Sections Locality Area Households
That is true culture which helps us to work for the social betterment of all Henry Ward Beecher
Duties and Responsibilities of BLOs CUSTODIAN OF ELECTORAL ROLL OF POLLING STATION ENSURE AVAILABILITY OF DIFFERENT FORMS TO ENSURE STRUCTURAL CORRECTNESS OF THE ELECTORAL ROLL TO GATHER/OBTAIN INFORMATION OF THE GEOGRAPHY OF THE PART AREA TO PREPARE CORRECT MAP BY FREE HAND EYE ESTIMATION (NAZARI MAP) OF PART AREA TO ENSURE CORRECT NUMBERING OF HOUSES FALLING WITHIN POLLING STATION AREA/PART AREA PHYSICAL VERIFICATION OF THE ELECTORAL ROLL ADDITION, DELETION AND MODIFICATION IN THE ELECTORAL ROLL TO ENSURE ELECTORS PHOTO IDENTITY CARDS (EPIC) COVERAGE OF THE ELECTORS PROPER MAINTENANCE OF REVISION RELATED REGISTERS FORMS AND RECORDS
1. CUSTODIAN OF ELECTORAL ROLL OF POLLING STATION • BLOs would have a kit containing electoral roll, handbook, registers, identity card and formats 6, 6A, 7, 8, 9, 10 etc. • BLO will show the electoral roll to the public on request • BLO would keep the electoral roll updated and see that no structural defect takes place
Forms Form 6 - Any person who claims to register his name in the electoral roll, should fill up/get filled the form and either sign or give thumb impression on this form. If the person’s name is already existing in roll of any assembly constituency then its details should be provided in part – IV of form-6 • Form 6A- Any person who is a citizen of India and who has not acquired the citizenship of any other country and is otherwise eligible to be registered as a voter and who is absenting from his place of ordinary residence in India owing to his employment, education or otherwise is eligible to be registered as a voter in the constituency in which his place of residence in India as mentioned in his passport is located. Form 7 - Every objection to the inclusion of a person’s name in the roll should be given in this form. Objector should provide the justification for filing the objection Form 8 - Every correction to any entry in roll should be given in this by the person to whom the entry relates Form 8A - Every application for transposition of an entry from one part to another part of the roll within the same assembly constituency should be in this form.
9 6 8 7 10 • 2. ENSURE AVAILABILITY OF DIFFERENT FORMS • Keep form available in BLO kit and help electors /applicants in filling up the forms 6, 7, 8 and 8A • prepare consolidated list in form 9, 10, 11 and 11A respectively and submit to ERO/AERO • give a receipt duly signed (attached with each form) to the applicant for a completed application submitted by an applicant
3. TO ENSURE STRUCTURAL CORRECTNESS OF THE ELECTORAL ROLL • Verify the correctness of the entries in the electoral roll of his part. • Verify the number of sections, section header and house numbers. • Verify the sections clearly shown in the Nazari Map printed on the back of the part header. • Check the number of electors printed on the part header page which should be same as the number of the electors in the list in the draft electoral rolls • Inform ERO/AERO immediately for the missing pages in the electoral roll • Verify the deletions, additions and corrections reflected properly in the mother roll
i • 4. TO GATHER/OBTAIN INFORMATION OF THE GEOGRAPHY OF THE PART AREA • Acquire knowledge about the boundary of the polling station area/ part area • Frequently visit the Revenue village/Colony etc that falls under their part area to gather correct information. • Ensure the enrollment of any eligible persons as electors for the new houses build in their part area and the depiction of these houses in the Nazari map for next revision • Develop local contacts in their sections to remain updated about the advent of new persons, shifting of residents, death etc.
5. TO PREPARE CORRECT MAP BY FREE HAND EYE ESTIMATION (NAZARI MAP) OF PART AREA • Prepare Nazari map by freehand clearly indicating sections within the part.
3 2 1 4 5 6 9 7 8 6. TO ENSURE CORRECT NUMBERING OF HOUSES FALLING WITHIN POLLING STATION AREA/PART AREA • Acquire knowledge about the number of sections and boundaries of their part area to give correct serial numbers to the houses. • Serialization of the houses should be in ascending order beginning from North-West to South-East in zigzag manner
7. PHYSICAL VERIFICATION OF THE ELECTORAL ROLL • With the help of BLO register, physical verification of the electoral roll by house to house visits. This work will be done every year before revision of rolls • Identify and collect the information during field visits to update and correct the electoral roll
8. ADDITION, DELETION AND MODIFICATION IN THE ELECTORAL ROLL • Register all the persons residing in the part area but not enrolled yet as electors in form 6. • Ensure no entries of electors who are not resident in that part area • Obtain applications in form 7 of the migrated or dead electors of that constituency • Obtain applications in form 8 for the entries that require modification • Collect the photographs of the electors missing in the database
Age • Parental Linkage in Electoral Roll (for citizenship issue) /citizenship proof • Ordinary residence • “Age proof” like birth certificate, certificate from school • “Citizenship proof” like copy of EPIC of parents • “Proof of Ordinary Residence” like rationcard, passport etc Students New Voter Inclusion (Form 6) Married women Shifted from other AC Voters above 25 yrs • “Age proof” • “Nationality proof” • Proof of Ordinary Residence before marriage • Marriage Registration Certificate • “proof of Ordinary Residence • Address of previous residence • Ac No.& if possible Part/Sl. No. of previous enrollment • EPIC or other citizenship evidence • Ordinary residence • Declaration as to delayed registration (age>25 yrs) (Part 4 of form 6) • Special care to verify citizenship status • Ordinary residence
Part & Sl. No. of previous enrollment Transposition (Form 8A) EPIC Ordinaryresidence Correction (Form 8) Part & Sl. No. of enrollment Evidence in favour of correction sought for
Important Documents Needed for forms • Age Proof (Either of the documents can be given) • Birth certificate issued by a Municipal Authorities or district office of the Registrar of Births & Deaths or Baptism certificate; or • Birth certificate from the school (Govt. / Recognised) last attended by the applicant or any other recognised educational institution; or • If a person is class 10 or more pass, he should give a copy of the marksheet of class 10 , if it contains date of birth as a proof of date of birth; or • Marksheet of class 8 if it contains date of birth; or • Marksheet of class 5 if it contains date of birth; or • A declaration in prescribed format given in Annexure-1 made by either of his parents if the person is not educated till class 10 (In those cases where parental declaration is given as proof of age, the applicant will have to be present himself for verification before BLO/ERO/AERO); or
Important Documents Needed for forms contd… • g) A certificate of his age given by a sarpanch of the concerned Gram Panchayat or by a member of the concerned Municipal Corporation / Municipal Committee, the person is not educated till class 10 and both the parents are not alive. • Note: Documentary proof of age will be required only in those cases, where age of the applicant is between 18 and 21 years. In all other cases declaration of his age by the applicant will be taken as proof of age. • Proof of Citizenship (Either of the documents can be given) - Copy of EPIC of parents - Birth Certificate issued by Municipal authority - Passport
Proof of Ordinary Residence • (Either of the documents can be given) • Bank / Kisan / Post Office current Pass Book, or • Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment Order, or • Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in the name of the applicant or that of his / her immediate relation like parents etc., or • Postal department’s posts received / delivered in the applicant’s name at the given address. • NOTE: In case of homeless persons, the BLO will visit the address given in Form 6 at night to ascertain that the homeless person actually sleeps at the place which is given as his address in Form 6. If the BLO is able to verify that the homeless person actually sleeps at that place, no documentary proof of place of residence shall be necessary.BLO must visit for more than one night for such verification.
Important Documents Needed for formsFor Married Women applying for the first time • Along with form no. 6 - Age Proof - Nationality Proof (Copy of EPIC of parents) - Proof of ordinary residence before marriage and after marriage - Copy of proof of marriage (Marriage Registration Certificate) - Linkage of spouse (if he is an elector of concerned part) • Married Woman with no proof of marriage - it is a special case and thus E.R.O. will have to be convinced of the marriage - BLOs will have to conduct the local inquiry to ascertain the marriage
Very Important Points • What is Linkage - linkage is the relationship of the applicant with one or more enrolled electors - applicants name is integrated with his or her family • If linkage is not possible - Electors can enroll on the basis of the following proofs (i) Citizenship (ii) Age (iii) Ordinary residence