Grants & Guidance Topics. State Grant Information Technology Application (SGITA) New Grant Policy on Generating or Using Environmental Data Grants Business Transformation Initiative . Schedule of Section 105 Activities Status of Air Grants References.
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Grants & Guidance Topics • State Grant Information Technology Application (SGITA) • New Grant Policy on Generating or Using Environmental Data • Grants Business Transformation Initiative • Schedule of Section 105 Activities • Status of Air Grants • References Spring Air Directors Meeting May 23, 2013, POC: Miya Smith, EPA Region 4 404.562.9091
State Grant Information Technology Application (SGITA) • Supports State Grant Workplans and Progress Reports Policy (effective 10/01/12). • Applicability: Section 105 grants • Policy Objectives: • Enhance accountability for achieving grant performance objectives • Ensure State Grants align with EPA’s Strategic Plan • Provide for more consistent reporting
State Grant Information Technology Application (SGITA) • Policy goals: • Workplans and progress reports must show 3 essential elements: • EPA Strategic Plan Goal • EPA Strategic Plan Objective • Workplan Commitments plus time frame • SGITA – Stores grant workplans and progress reports. • Accessible to EPA, State and Local Agencies and OMB. • Requires EPA Project Officers to enter data into the system.
New Grant Policy on Generating Environmental Measurement Data • Policy to Assure the Competency of Organizations Generating Environmental Measurement Data under Agency-Funded Assistance Agreements • Effective Date: May 15, 2013 • Requires grantees to demonstrate that the QMP and/or QAPP is being followed as part of routine reporting to the EPA project officer and/or technical designee.
New Grant Policy on Generating Environmental Measurement Data • Applies to new awards only on grants receiving $200,000 or more. • National Term and Condition on this policy will be included in new awards (see handout in left side of folder).
New Grant Initiatives • Grants Management Transformation Initiative • Goal - To streamline/standardize grant process. • Why – 1) Reduce complexity; 2) Prepare for migration to new grants management system; 3) Reevaluate/Identify efficiencies in grant process. • Focus on Improving Entire Grants Process: • Pre-Award, Award, Post Award & Closeout • Workgroups established to improve each phase of grant process.
Grants Management Transformation Initiative • Other GMTI Workgroups: • Environmental Results Order • Grant Competition Process • Electronic Grant Application • Grants Numbering
Grants Management Transformation Initiative • Environmental Results Order Workgroup --Tasked to update ER order (originally issued on 01/01/2005, EPA Order 5700.7A1). • To revamp grants management requirements: • Better address environmental results under EPA assistance agreements; and • Improve linkage of these results to EPA’s Strategic Plan and to the achievement of environmental results and/or public health protection.
Grants Management Transformation Initiative • Well-defined outputs and outcomes in the grant workplan are key elements in complying with the Environmental Results Order. Examples: • Outputs: APA Reporting Requirements document. • Outcome: APA directly supports EPA’s strategic goals of Taking Action on Climate Change and Improving Air Quality and Enforcing Environmental Laws. • Updated Order to be effective on Oct 1, 2013
Grants Management Transformation Initiative • Grant Competition Process Workgroup • Simplify and Streamline competition process: • Raise competition threshold to $25K or $30K. • Use of oral presentations to substitute for portions of the written proposal. • Require electronic submission of proposals.
Grants Management Transformation Initiative • Electronic Grant Application Workgroup • Electronically automate the submission/distribution process of grant application packages. • Options for submitting grant application: • Grants.gov • Regional/HQ/Program Email Box • National Email Box • EPA Portal • Application submittal options currently under management review
Grants Management Transformation Initiative • Grants Numbering Workgroup • Tasked with automating the process of assigning unique grant numbers for each grant • Why? • Office of Management and Budget (OMB) wants all federal agencies to standardize grant numbering process. • EPA is running out of grant numbers.
Proposed Grant Number Amendment No. Program Code Fiscal Year A-14-04-XXXXXX-00 Current Grant No. Structure: A 004060 10-6 Nationally Automated Number Region Identifier Amendment No. Assigned Number Program Code Fiscal Year
Grants Management Transformation Initiative • Summary of GMTI Goals: • Achieve efficient internal controls in grants mgt. • Achieve proper stewardship of grants. • Reduce administrative burden to maximum extent practicable. • Timeframe: • Workgroups established in FY 2013 and are ongoing and are expected to be complete in FY 2014. Due to budget concerns, some activities may be delayed.
Status of Air Grants • Section 105 – Remaining FY 13 allocation to be awarded by July/August 2013. Funding reduced some due to budget cuts. • PM 2.5 - Remaining FY 13 allocation to be awarded by July/August 2013. Same allocation as FY 12’s. • NATTS – Grants to be extended another year (to June 30, 2014). Supplemental funding to be awarded by August/September 2013. **See grant balance handouts in folder.
Grants and Guidance Folder • Right side: Draft FY 14 APA and Reporting Requirements Documents and S. 105 Schedule of Activities • Left side: Match Calculation and Allocation Chart, Grant Balance information, New Policy on Assuring Competency of Organizations Generating Env. Data; Updated EPA Grant Policies Chart* *Policy on Timely Obligation, Award and Expenditure… updated to clarify maximum project period length for continuing program grants (i.e., S. 105 grants).
References • State Grant IT Application (SGITA) website: https://ofmext.epa.gov/apex/sgita/f?p=SGITA:Home: • National Program Management Guidance: http://www2.epa.gov/planandbudget/fy-2014-draft-npm-guidances • Air Planning Agreement Portal: http://www.epa.gov/cgi-bin/state.cgi • Policy to Assure the Competency of Organizations Generating Environmental Measurement Data under Agency-Funded Assistance Agreements: http://www.epa.gov/fem/pdfs/competency-policy-aaia-new.pdf