as ids information meeting 9 december 2002 for spo s dpo s rc s n.
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AS-IDS Information meeting 9 December 2002 for SPO’s, DPO’s & RC’s PowerPoint Presentation
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AS-IDS Information meeting 9 December 2002 for SPO’s, DPO’s & RC’s. Agenda. Overview of IDS people, products , process PPT, CET, HRT, EDH review 2002 work in progress / pipeline tasks for 2003 (& beyond) Discussions & Questions AoB + Drink. Overview of IDS People & Products.

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agenda
Agenda
  • Overview of IDS
    • people, products , process
  • PPT, CET, HRT, EDH
    • review 2002
    • work in progress / pipeline
    • tasks for 2003 (& beyond)
  • Discussions & Questions
  • AoB + Drink
as ids in the ais picture
AS-IDS in the AIS picture

AIS = AS-OP + AS-CIS + AS-IDS + AS-SAS

  • OP responsible for streamlining & simplifying administrative procedures
  • CIS responsibility for the Corporate applications (HR, Qualiac, BAAN, Foundation, CFU etc.) to restricted users
  • IDS interfacing with CIS applications to provide input (EDH, PPT) and output (CET, HRT, EDH, PPT) to all users
  • SAS Providing Infrastructure (machines, databases) & services (ais support)
how are requirements gathered
How are requirements gathered?

Users

Committees

Regular Contact DPO, DAO’s

CLA

GTPA

Support Calls

AS-OP

DPO meeting

SAPOCO

Ad-hoc (AoC)

TEC

Directorate / MB

User contact

Helpdesk

Suggestions/Ideas

Services

Purchasing

Stores

Logistics

Finance

Changing Environment

Changing Organisation

Databases

Working Practices

Machines

Baan

EVM

HR

Safety Rules

QUALIAC

Financial Rules & Controls

how is work planned prioritised
How is work planned / prioritised

Team / GL

DL / Director

GL/Supervisor

Planning

Day

POW

MAPS

Business Case

+ Resources?

New requirements

CGL / DL

Jan

Mar

Jul

Dec

why this meeting
Why this meeting ?
  • Traditional meeting over the last few years with DPO’s – this year extended to RC’s & SPO’s
  • SPO’s, DPO’s & RC’s represent key users for us….information exchange deemed mutually beneficial
  • You, and your colleagues can contact us at ANY time
    • ais.support is the preferred route for bugs, questions etc. from any user
    • Direct contact for requirements, suggestions, feedback from key users
  • We do our best to listen to and react on User input, however we are constrained by our resource situation & “external influences”
  • http://ais.cern.ch/info/ids/idspow2002.html
ppt review 2002
PPT Review 2002
  • Feb: aisMedia to replace Tuovi doc database
  • March/April: LHC contract tracking with PPT to determine LHC expenditure profile
  • May: Specification for LHC Earned Value Management tool
  • June: Architecture, Analysis, Design…
  • Sept: first release of EVM tool
  • Oct: first production release + 2nd LHC contract tracking based on PPT repository
  • Nov: conversion of existing data to automatically upload in PPT
  • Dec: LHC-MMS data
ppt work in progress future
PPT Work In Progress & Future
  • Short:
    • further data collection for LHC EVM
    • evangelism
    • automatic progress reporting cycle
  • Medium:
    • technical consolidation
    • EVM graphs, trends, component rates
    • workflow
    • manpower
  • Long:
    • other CERN projects: CNGS, Atlas installation
hrt review status future

HRT Review, Status & Future

Per Gunnar Jönsson

hrt 2002 achievements
HRT 2002 Achievements
  • MAPS form
  • FAS Programs
    • Due to very successful collaboration with HR
  • New access mechanisms
    • Multiple roles
    • Access using PPA
    • Personal Access (myHRT)
  • Historical Personnel Summary & List
  • Substantial work on improving data extractions
hrt 2002 usage
HRT 2002 Usage
  • The obligatory statistics:
    • 1400 different people have been using HRT
    • 1200 queries per day (1700 peak).
    • Biggest user 6000+ queries during 2002
hrt 2003
HRT 2003
  • Much work needed that’s not directly visible
    • Extractions need to be further looked into
    • Move to Oracle Jdeveloper development software.
      • Current software obsolete and dropped by manufacturer.
    • Move to Oracle 9iAS server software.
      • Current software obsolete.
    • Tools for enhanced efficiency in creating new reports.
hrt 2003 continued
HRT 2003 continued.
  • FAS Programs
    • HR Collaboration to continue.
  • Images (for guard services).
  • French Card applications.
  • Pick up on backlog of requests.
bht 2002
BHT 2002
  • BHT Maintenance
    • Yearly and Monthly bookclosings
    • 525 Remedy requests during 2002
    • 519 Solved
    • Maintenance and support level put “on hold” because of CET
  • BHT Usage
    • Up to 1’300 reports per day (04/02/2002)
    • 168’142 Reports in Total during 2002
    • 1’402 Different Users of BHT during 2002
  • BHT will run until Financial End of Year 2002
  • Still to be done in BHT
    • Yearly bookclosing of 2002 (no data for 2003 in BHT)
slide18
CET

“it is recommended that CERN upgrade BHT (Budget Holder Toolkit) to allow project engineer, group leaders and project management to follow a contract under its responsibility from the beginning to the end with a user-friendly access to all the relevant data needed. “

  • In addition to existing BHT functionality, CET provides for :
    • Contract Tracking
    • Cashflow tuning (with PPT)
    • Extensive pluri-annual reporting
    • Supplier vs Budget Code payment perspectives
    • Date-tracked Pipeline
    • Tighter integration with CFU
    • Extended Team & Collaboration Accounting
    • Many enhanced reports (pivot, telephone)
    • Bookclosed Daily
    • LHC, FI & SPL specific reports
    • EVM reporting (with PPT)

4 Presentations

4 Tailor Made workshops

25,000 reports, 400 users

Issues

Sorting, subtotals, pipeline

Descriptions,

Stored Reports & Macros

cet future
CET Future
  • BHT Run in Parallel
    • Until close of financial year 2002
    • 2003 Data in CET only
  • Resolve outstanding issues
    • Sorting, Excel export etc
  • New data, features & reports
    • Reports : Personnel, EVM, SPL & FI specific
    • Data : Invoice pipeline
    • Features : Price revisions++
  • Event Subscription (wibnify)
    • Budget Alerts
    • Expenditure (Ceiling) Alerts
review of 2002
Review of 2002

Document search

AVCL

Subsistence, Advance, Sundry Expenses, 3rd Party Payment, Home Leave

New Catalog

Enclosures

New Search Screens for Roles, Profiles & Signature Rights

Workflow

Fixes to allow Userreg

Special routings

New Desktop

XML Import

New Personal Schedule

Removal of more legacy code

Catalog maintenance tool

AOC document

AOC creator right.

New version of Oriac / Siriac

New Database

Enclosures (by email or file upload)

Leave Request

New Home Leave calculation

AIS Event system

TT terminated (impact)

controls controls controls
Controls, controls, controls…
  • DR reference in DAI & Activity Code in All Documents
    • DRs > 50K  Programme Controller & Director of Admin
    • DAIs > 50K if no DR  Programme Controller & Director of Admin
    • DAIs > 50K  Programme Controller & Director of Admin
    • DAIs > 50 K  Programme Controller
    • DRs > 50K  Programme Controller
  • SCEM 53, but not SCEMs 53.11.15A, 53.11.15B, 53.11.34B, 53.11.39A, 53.11.39B, 53.11.39C, 53.14.10  Programme Controller
  • Activity Codes 11,15,41,43,82,85,871,877,9, 52*  GL & DL
  • SCEMs : 7.06,12.03,12.08,12.11,12.15.01,12.15.02,20,53  GL & DL

Divisional Special Routings

    • ST Division special financial routing (GL & DPO)
    • TIS Division special financial routing (DL)
    • SPL Division special financial routing (DL)
    • SL Division Project Routing
    • IT Division Project Routing
    • Plus some special Leave, Overtime & Home Leave confirmation routings requested by DAOs (EP, SL, PS…)

Divisions with NO special routings

    • AC, AS, DG, DSU, EST, ETT, FI, HR, LHC, TH,
coming in 2003
Coming in 2003
  • New EDH Desktop
    • Full text search
    • Export to Excel
    • Personal Folders (similar to BHT & HRT)
  • New Search Tools
    • Full text search on Budget Codes, Contracts, etc.
  • New EDH Catalog
    • Search + XML import
    • New Design
    • 100,000 new items
  • Infrastructure
    • Workflow Upgrade
    • Web Server Upgrade
    • IDE Upgrade
  • Accident Declaration
  • AVCL (7 Documents)
  • New Documents
    • PAF (MAPS?, CDFS?, …)
    • Backlog from 2001/2002
  • TCR Overtime integration?
  • Attachments
impact of evm
Impact Of EVM

Development Delayed / Not Completed

Project Request Form

Enclosures in EDH

AVCL Replacement

Catalogue Maintenance & Import Tool

Accident Declaration

Better Support for Externals

Development Not Started

Maintenance of Intersection Codes

PAFS

Contract Minutes Workflow

XML Import for Transport Request

Confidential Stamp

CMS enhancement requests for PPT

ATLAS enhancement requests for PPT

EVM requests for experiments, GRID & Others in PPT

Improved productivity tools for ART & EDH

Additional Consequences

Technology “Freeze”

Running on obsolete & unsupported versions of Oracle WF

Developing using Obsolete IDE

Running Web applications on obsolete Application Server

Supporting of 6500+ users

In Industry EVM implementation cost = 2% of total project cost .Zero extra resources given to group for EVM.