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Introduction to Project Management with MS Project

This guide offers an overview of project management principles using MS Project. It outlines the essential steps for planning, organizing, and managing tasks and resources to achieve specific objectives within constraints like time and budget. Key concepts include defining projects, tracking progress, creating Gantt charts, and managing resources effectively. It provides practical tips on starting a project, estimating task duration, organizing tasks, and utilizing MS Project tools to streamline project execution. Ideal for those looking to enhance their project management skills.

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Introduction to Project Management with MS Project

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  1. MS Project 2000 / 2003 Luke E. Reese Biosystems and Agricultural Engineering reesel@msu.edu September 17, 2009

  2. What is project management? …the process of planning, organizing, and managing tasks and resources to accomplish a defined objective, usually within constraints on time, resources, or cost. A project plan can be simple, for example, a list of tasks and their start and finish dates written on a notepad. Or it can be complex, for example, thousands of tasks and resources and a project budget of millions of dollars.

  3. Define the project Track and manage Build the plan Close the project • Set a baseline • Enter actuals • Adjust the plan • Set a project start date • Enter tasks • Enter durations / work • Assign resources • Link tasks • Print the plan • Fine-tune the plan

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  11. Gantt Charts

  12. Program Assumptions

  13. How do you get started? • Plan on a piece of paper • Think of broad sub-project task categories • Determine all tasks required to complete sub-projects • Organize sub-projects into a logical flow • Estimate each task’s duration / effort • MS Project

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  16. MS Project Web Templateshttp://office.microsoft.com/en-us/templates/CT101527321033.aspx?av=ZPJ

  17. Adding Individual Resources Click on View Tab, then select View Bar (expand selection if you don’t see this option). Click on Resource sheet, and a window will open Type your name under Resource Name, hit enter, then right click on your name. Click on Resource Information Set the start and end dates and then click the Working Time tab Set Base Calendar = 24 hours Then set available hours for each individual day or by the week (click on M for all Mondays.) This time will then be used to establish work durations. Plan on a minimum of 10 hours/week (per team member) to successfully complete course objectives.

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