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Independent contract procedures. Student Equity and Opportunity Division. They are used to contract services from outside vendors. Independent contractor agreements. What ica stands for:.
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Independent contract procedures Student Equity and Opportunity Division
They are usedto contract services from outside vendors Independent contractor agreements What icastands for:
Before engaging a vendor for services, an Independent Contract must first be established by following these steps: Completing the initial phase of the Independent Contract process GettingICA’sstarted ICA Information Gathering Contact Information
Step one: gathering information • Ensure Contractor is registered as a DPS Vendor • Direct unregistered contractors to DPS Supplier Portal to obtain a Vendor ID Number • DPS Supply Portal Link • https://extlawsonsscm.dpsk12.org/sscmprod/SourcingSupplier/controller.servlet?dataarea=sscmprod&context.session.key.SupplierGroup=DPS • If the contract amount exceeds $10,000.00, the contractor must provide two quotes for the services they will render • Provide a scope of services the contractor will provide and the total cost of the contract • Obtain an account number for payment of contractor services
Step two: ica information Forward ICA information to Garletta Carter along with the vendor email address At this point, processing of the contract is handed off to Strategic Sourcing who will manage the contract through to completion An email with two quotes is sent to Strategic Sourcing which initiates the contract process Within 24 hours the contractor information is uploaded into the new Lawson online ICA Web Form
Step three: completing initial phase • Vendors will be contacted via email by Strategic Sourcing with instructions and a list of items needed to complete the contract agreement Independent contract process • Vendor contract processing questions should • be directed to: • Contracts (#- L) Maria Kraus 720-423-1355 • Contracts (M-Z) Cassie Gentry 720-423-1315 • Strategic Sourcing will forward an approval email to vendors, a copy of their service agreement, and PO Number to post on all invoices submitted for payment
Convince vendors to accept our DPS ICA as written. Revised contracts require Legal approval Attempt to negotiate salary amounts for SLP, Nursing, Psych orSocial Work with contractors Inform vendors of theNet 30 Day processingtime for invoices Put people to work before a contract has been established Inform vendors to cc Garletta Carter on all invoices submitted to A/P. This step provides quicker approval processing turnaround Sign or accept contracts from vendors. The DPS “ICA” is the only acceptable contract agreement
Invoicing requirements: Every Vendor that performs services for DPS must submit an invoice for payment • REMIT TO: providers name, address, phone number and email BILL TO: Denver Public Schools - Attn: Accounts Payable 780 Grant Street Denver, CO 80203 • INVOICE NUMBER: Must be included or invoice will be returned • INVOICE DATE: (must be after services have been completed) • PO NUMBER: Please include PO Number on all invoices • REQUIRED INFORMATION OF SERVICE or activities performed: • Dates the services or activities were rendered • Describe the services or activities performed • Indicate if the rate or compensation amount is either time and materials or hourly, for the services rendered
