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Constitutional Review Update. Extraordinary General Meeting 28 th August 2013. Approach. What brought about the present review. Where have we reached in the process. What remains to be completed. Stimulus for review. Lack of clarity of certain clauses leading to interpretive differences;

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constitutional review update

Constitutional ReviewUpdate

Extraordinary General Meeting

28th August 2013

approach
Approach

What brought about the present review

Where have we reached in the process

What remains to be completed

stimulus for review
Stimulus for review
  • Lack of clarity of certain clauses leading to interpretive differences;
  • On further reading:
      • A need to update in line with prevailing legislation and regulatory practice
      • Anachronistic language
  • OSCR recommended that, if cost effective to do so, then it would benefit the Society to review the constitution
process to date
Process to date

Specification of proposed core changes agreed by Board

Invited tenders for legal services to support revision of the constitution

Appointed Anderson Strathern (AS) to undertake redraft &PCO approvals

Advised by AS to seek clearance from OSCR and PCO prior to consultation with members

to completion
To completion

Consultation with membership in inclusive, open and transparent manner

Revisions as appropriate and, if material, consult with OSCR and PCO

Response to consultation

Presentation of Special Resolution at AGM 2014

Seek formal approval of revised constitution from OSCR and then PCO

material changes
Material changes

Charter

  • No material changes
  • CEO updated language of Objects

Statutes

  • Appointment and removal of trustees
  • Improve flexibility on committees and working parties
  • Enfranchisement of whole membership
  • Align time limits with prevailing legislation
  • Quorum in general meeting – 50
  • General Meetings
  • Communication methods aligned with modern practice
consultation process i
Consultation process I

Objectives

  • Inclusive
  • Transparent
  • Proactive

Timing

  • Published by 30thSeptember
  • Conducted from 1 October 2013 to 31 January 2014

Part A – meetings

  • Up to 6 - 7 meetings at 3 locations - EAST, WEST, CENTRAL and NORTH
  • Up to 50 members at each meeting facilitated by 5 trustees per meeting
  • If needed 1 more meeting where a concentration of members exists

Part B - survey

  • In-line survey link from RZSS website
  • Randomised selection of 200 members for which no email address known
consultation process ii
Consultation process II

Consultation will be summarised and published to members thus: