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JORUM - Helping to build a community of sharing

JORUM is a free online repository service for UK H/FE, providing access to learning and teaching materials and fostering a community of sharing. It offers R&D repository facilities, support, and training to project teams and institutions.

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JORUM - Helping to build a community of sharing

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  1. JORUM - Helping to build a community of sharing EC SIG, 13th June 2005

  2. Presenter • Steve Rogers, JORUM Service in Development Coordinator • steve.rogers@ed.ac.uk; 01744623817

  3. What is JORUM? • Vision – “a free online repository service for UK H/FE, offering access to learning and teaching materials and helping to build a community of sharing” • Research project started October 2002, part of JISC’s Exchange for Learning (X4L) Programme • Provided R&D repository facilities and support to Phase 1 projects; now providing same to Phase 2 projects • Currently establishing JORUM repository service-in-development

  4. Some history … • Partners: EDINA and MIMAS • Advisors: Centre for Educational Technology Interoperability Standards (CETIS) • http://www.cetis.ac.uk • Undertook requirements exercise 2003 and reported January 2004 • Completed procurement exercise under European Union rules in July 2004 • Selected intraLibrary from Intrallect Ltd • http://www.intrallect.com

  5. Why a JISC Repository? • Provides long-term retention for publicly funded project outputs • Will take learning/educational/training materials and staff development/teaching support materials • Supports staff involved in learning and teaching in their work, provided they are willing to share content with colleagues across the UK • Promotes the sharing, re-use and re-purposing of content • Stands as a national statement of the importance of creating interoperable, sustainable materials

  6. Service Model • JORUM will be a service-in-development, similar to other data centre services • 24/7 service delivery and data management services • Athens authentication • user support • training • helpdesk etc • Key difference will be in having a Contributor, as well as a User, Service • Deposit Licence for “JORUM Contributor” • Repository Licence Agreement for “JORUM User”

  7. JORUM Contributor • Aimed at project teams and institutions willing to deposit content • Have to be willing to share with UK F/HE • Athens-authenticated • Helpdesk, training and support services will be available • Resource Discovery Network (RDN) is working in partnership with JORUM to provide cataloguing services

  8. JORUM Deposit Licence • Licensee is HEFCE (on behalf of all F/HE funding councils in UK) • Contributors grant HEFCE non-exclusive, royalty-free, perpetual licence to use Licensed Materials in accordance with the Licence and to grant sub-licence to Institutions to use • Contributors must be F/HE Institutions • Materials can be owned by the Institutions, or sub-licensed to the Institutions depositing them (paragraph 10.1)

  9. Quality Assurance of Metadata • Contributors need only create the following metadata: • Mandatory fields (system will automatically populate most of them) • Details of third party IP owners • One high-level subject classification • Objects are published to the system immediately • Contributors are notified by email once objects are published • Cataloguers pick them up via workflow to add additional metadata • Reviewers check 25% of cataloguers’ records • Cataloguers have right to alter metadata under the Deposit Licence

  10. JORUM User • “Early adopter” institutions from 31 August 2005 • “Soft launch” strategy • Free service • Athens-authenticated • Available only to staff • JORUM Repository Licence Agreement will be available prior to launch date via service website • Institutions will nominate 1 site representative and 1 technical support representative • Helpdesk services, training and support will be available

  11. Repository Licence Agreement • The Licensor is HEFCE • Licensee is the Institution applying to take the JORUM service • Similar agreement to existing data centre subscription agreements • JORUM is a free service • Administered by JISC Content Services via SWETS

  12. Quality Assurance of content • Functionality available for addition of reviews/comments • Star ratings • Stage in workflow can be added for local pedagogical review • Data centres cannot – and should not – undertake pedagogical reviews

  13. Repository Enhancement • Enhancement Committee/User Group to be established, which will meet twice yearly • X4L phase 2 projects will also suggest improvements • Phase 2 projects can trial enhancements in “Sandbox” system • Requirements will be gathered, discussed with Intrallect, prioritised and developed • Appropriate release dates of revised versions will be agreed with the JORUM Steering Group and Enhancement Committee

  14. Further Information • JORUM project website (URL will become service website from June 2005) http://www.jorum.ac.uk

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