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E ffective measures  to improve space use and cost. Paul Ritchie Timetabling Manager Leeds Metropolitan University. What does it mean?. Why improve space use? Student perception Timetabling more effectively Use of audit. Space is second highest cost after salaries

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e ffective measures to improve space use and cost

Effective measures  to improve space use and cost

Paul RitchieTimetabling ManagerLeeds Metropolitan University

what does it mean
What does it mean?
  • Why improve space use?
  • Student perception
  • Timetabling more effectively
  • Use of audit
timetabling the estate perspective
Space is second highest cost after salaries

2.5% building costs should be spent on maintenance each year

Quality

Suitable

Timetabling - the estate perspective
key challenges
Key challenges
  • Proportion of spaces used for teaching
  • Learning experience
  • Student perception and retention
  • Multi purpose space- different users
  • Students will use space they see as effective learning spaces- despite our labels
the learning experience 1
Formal

Planned use of space

More than teaching events

On /off site

Room layout and capacity

The pedagogic day/ week

Student led timetabling

The learning experience 1
the learning experience 2
Informal

Where and when?

Technology and support

Auditable

Off site

Virtual

Space use and support

Independent learning

Many things to many people

The learning experience 2
the estate perspective
Space type -flexibility

Business/professional

Term time and out of hours

Cost/space charging

13% more effective space use

www.smg.ac.uk

The estate perspective
the affordable estate
Consistent studies show utilisation* of sector to be poor

Term time only use

Adequate room sizes for groups- doesn’t mean students will turn up

*frequency x occupancy

The affordable estate
drivers for change
Drivers for change
  • Blended learning
  • Meeting new initiatives
  • Time and place
  • Infrastructure/ management requirements
  • Seeing learning for and by others
  • Performance
  • Transparent outcomes
  • Definitions and expectations of learning contracts
creating the learning landscape
Experience of job market and employablity

Relevant learning

Time to work and earn

Planning and managing staff resources

Creating the learning landscape
timetabling
Student centred

Effective space use

Deal with all data

Analysis of timetable

Detail, detail , detail

Understanding costs

Timetabling
space charging
Space Charging?
  • Charge for space booked
  • No cross charging
  • Some surcharge for space booked and not used
  • Central timetabling reduces the Estate by 17%
  • *smg
audit
Audit
  • All weeks
  • Know what is booked and what we use
  • Tell people
  • Better learning experience for students
  • Google calendars
  • Text messages to students
  • Planning for better estate management and for space to meet needs
  • Type F, O or U
audit1
Audit
  • Clear reporting
  • Regular
  • Timely
  • Management information
  • What should staff do about this?
  • Whole students experience- open days to graduation
audit2
Audit
  • Audit drives review of space by detailed space type and location
  • Volume of equipment
  • Clarity on new / changing provision
  • Impact of space on use- quality, convenience
  • Options to be better
more effective options
More effective options
  • Heat and light by timetable
  • Building security
  • Learning community is better for students- collocate
  • 24 x 7 buildings- right support in one location
questions
Questions
  • ‘If you have an idea and I have an idea and we exchange them, then each of us will have two ideas’
  • George Bernard Shaw 1925