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Infomart. Agenda. Business processes for using InfoMart Taleo system processes Pre-Employment Process Go-Live Transition Job Aids and Help. Requisition Process Changes. Background check, drug screening, and MVR report packages have been tied to job codes.
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Agenda • Business processes for using InfoMart • Taleo system processes • Pre-Employment Process • Go-Live Transition • Job Aids and Help
Requisition Process Changes Background check, drug screening, and MVR report packages have been tied to job codes. A package recommendation is available on the requisition based on job code. Recruiter should review the recommendation with the Hiring Manager, and then select the correct package before posting. No changes for Hiring Managers
Requisition Process Changes 6 packages A-F 4 MVR choices for each DIV
Requisition Process Changes Screen capture here
Requisition Process Changes Screen capture here
Requisition Process Changes Screen capture here
Requisition Process Changes Screen capture here
Package Selection Business Process • The package selected by the recruiter should never be a lower level package than the default from PS. As such, if the default package includes an MVR, an MVR should be run. The package may be bumped up to add an MVR if an exception applies. • If the recruiter feels the package is higher than necessary, the divisional compliance person should be contacted for approval: • CCI: Compliance-CCIPeopleServices@cox.com • CEI: ceionboardingteam@coxinc.com • CMG: CMGonboarding@coxinc.com • CAI: TAcompliance@autotradergroup.com
Package Selection Business Process • In cases where there are exceptions to job codes that typically require driving (e.g. no driving for that job code in a particular market), the MVR would still be ordered based on the default for the job code. • If there are results requiring escalated review, the division compliance contact would uncover the exception during the review process and can make the call about whether to accept the person or not. This ensures no MVR checks are missed, though it may mean an MVR is run when it really isn’t necessary.
Bump Up the Package? • Will a person in this position have a company car? I • If yes, MVR required with NONDOT1 criteria • Will a person in this position drive at least one day a week as part of his/her job? • If yes, in a company car, MVR required with NONDOT1 criteria • If no, MVR required with NONDOT2 criteria • If no, no MVR is required (note if the default package includes an MVR, the MVR should be run)
Internal Candidates • We do not use the integrated Infomart system for internal applicants. • If a credit check or MVR is needed prior to making an offer, then you order the checks a-la-cart directly on Infomart’s website. • If the person passes the checks, then review the pre-offer checklist and proceed to offer. • If the person fails the checks, we change the applicant’s status to “No Longer Under Consideration.”
External Candidates • External candidates can be processed using the integrated Infomart system • New pre-offer checklist in Taleo before moving to the Offer step.
Pre-Offer Checklist • Department • Hiring Manager • Hiring Manager Assistant • Primary Location • Business location • Internal MVR and/or credit check complete, if applicable • Employment Screening enabled • Background check package • MVR criteria • Background check billing code • Job is posted to 2nd pass • Appropriate dispositioning of remaining candidates complete Must check at least one item
Offer Process Recruiter Extend e-Offer Job Seeker
Offer Process Recruiter Candidate Accepts Offer Email to Recruiter and Recruiting Coordinator Job Seeker
Pre-EmploymentProcess • Change Step/Status • “Candidate Invitation” • (was Invite to Complete Pre-Employment Details) Recruiting Coordinator Job Seeker
Offer Process for Internals For Internals, Taleo auto progresses the candidate to a new status of: N/A • No Second Pass • Note: Credit or MVR check completed before offer made Job Seeker
Second Pass • New fields required by Infomart in Second Pass Job Seeker
Second Pass • Suffix field is now required • Ability to add two pairs of previously used names (First and Last) • New field to specify a commercial driver’s license • Need an education start date • Graduation date is required • Adding salary frequency • Removing Certifications
Second Pass • Screen shots go here
Second Pass • Screen shots go here
Second Pass • Taleo sends the request to InfoMart • Candidate status changes to: Request to Vendor
Invite to Schedule Drug Screen • InfoMart invites the applicant to schedule drug screen Job Seeker
Gains Gains • No more manual ordering of checks for externals • New statues provide more information • New notifications keep you informed • New reports show who has not completed 2nd pass
Losses • Can’t see what checks are complete or outstanding • InfoMart responds when all checks are complete • TA can’t review or update 2nd Pass Info • When candidate submits, it goes straight to InfoMart
Integration Errors Recruiting Coordinator
Successful Integration • Request Acknowledged Recruiting Coordinator
Results • Level 1 - Pre-Empoyment Cleared • Review Level 2 • Review Level 3 Recruiting Coordinator
Level 1 – Pre-Employment Cleared Move to Applicant to Hire / Ready for Hire & Start Transitions for Onboarding Recruiting Coordinator Job Seeker
Onboarding Applicant receives welcome email and hiring manager sends first day logistics email Hiring Manager Job Seeker
Candidate Withdraws Recruiting Coordinator Job Seeker
Level 2 or 3 Recruiter Compliance Email sent to Recruiter, Rec Coord, TA Manager, & Compliance Officer TA Manager Recruiting Coordinator
Level 2 Resolution TA Manager Recruiting Coordinator
Level 2 Resolution Level 2 Drug or Criminal Record Compliance
Level 2 or 3 Resolution Level 1 - Pre-Employment Cleared Hire/Ready for Hire TA Manager
Level 4 Process Compliance • Level 4 Status TA Manager
Level 4 Process • Respond in 7 days Job Seeker
